Attachment 1 - Statement of Work - 534-24-905 - Repair Exterior Balcony.docx

Repair Exterior Balcony Project # 534-24-905

Statement of Work

109 Bee Street Charleston, SC 29401-5799

Scope

The contractor shall provide all supervision, labor, equipment, and materials needed to complete work for project 534-24-905, Repair Exterior Balcony per the provided specifications and this statement of work with attachments. Work will consist of site investigation of existing conditions, preliminary inspection(s), shop drawings stamped by a structural engineer, and exterior elevated balcony repair at the Medical Center. 04a-Attachment A includes a photo of existing conditions, and portions of the original 2013 construction Project 534-13-105 design drawings.

Existing Problem/Scope: Lumber/nailers appear to be at risk of failure due to deterioration and losing their structural integrity, presenting a safety hazard. Replace existing lumber/nailers with corrosion/rot/UV resistant materials. New composite decking materials and installation shall meet manufacturer specifications, guides, and design/performance requirements, and applicable ASTM standards. Remove existing and new demolished materials from site.

Preliminary work: Perform inspection per 04b-Attachment B, 6-2-21 PEA periodic inspection requirements letter and submit report to COR. Inspect existing conditions and submit report to the COR.

Safety: Safety feature for falling debris/users is required if composite decking covering both top and bottom of structural steel fame are not sufficiently safe—i.e.: if the decking does not provide an acceptable factor of safety, need to have a secondary safety feature to reduce risk.

Erection of this existing exterior balcony on the 4th floor east façade of the hospital was completed in 2017. The original balcony Project No. 534-13-105 construction documents are available for review. Repairs and improvements to the original construction are desirable.

1. Construction impact shall be minimized and mitigated in a way that limits disruption to the functioning of the Medical Center.

2. Scheduling and coordination with the RHJ VAMC must be approved by COR prior to work.

3. Upon completion of repair work, contractor shall perform overall general cleaning of entire exterior balcony.

Statement of Bid Items

A. CLIN 1001: all work identified in contract document for all labor, materials, equipment, and associated costs to complete the work for Project Number 534-24-905, Repair Exterior Balcony.

General Requirements

Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct.

Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government because of employee misconduct.

Tobacco Use is 100% prohibited on all VA property.

It is the contractor’s responsibility to properly assess the working conditions and include in the bid any specialty equipment, training, additional time, personnel, or safety equipment to perform the work safely and in compliance with all applicable local, State, and Federal regulations.

Hours of Work

Normal working hours are 0700 – 1700 Monday to Friday, except for federal holidays. All work during normal hours shall be completed at the end of that working day. Some work may need to take place during after-hours (1700 – 0700) or during weekends. Contractor shall provide a detailed schedule to meet the requirements. All schedules and work hours shall be requested, coordinated, and approved through the COR.

Infection Control

Infection Control Requirements shall be followed in accordance with an Infection Control Risk Assessment (ICRA) Permit and PCRA. It is expected that work inside the facility will require a Class III permit.

Low/No Volatile Organic Compounds (VOC) materials are to be utilized.

Dust, dirt, and debris shall be contained. All debris shall be moved in covered carts. The work areas and entry/exit points shall always be kept clean and no dust or debris shall be allowed to leave the work area. Utilize dust minimization procedures and equipment to reduce the generation of dust. Construct a plastic barrier prior to start of work to contain dust or utilize the cube method. Utilize Tyvek suits, shoe covers, and other measures to reduce dust entering occupied areas. All ICRA barriers and/or plan of execution shall be in-place and approved by an RHJ VAMC Infection Control representative and COR prior to start of work.

Measurements may be taken without an Infection Control Permit.

Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that always cover the shoulders and upper arms while in the medical center.

Security

Badging must be secured prior to any contractor beginning work on the premises. The Contractor will determine the type of badge required for their contractor(s) based on the following criteria:

a) If contractor requires escorted access to RHJVAMC for more than 15 days and less than 180 days, they will require a Flash Badge. The escort can be anyone with a Non-PIV or PIV badge.

b) If contractor requires unescorted access to RHJVAMC for more than 15 days and less than 180 days, they will require a Non-Personal Identity Verification (PIV) Badge.

c) If contractor requires unescorted access to RHJVAMC for more than 180 days, they will require a PIV Badge.

Prior to receiving sponsorship for a badge, all contractors must complete Contractor Safety Training through the Safety Service. Training occurs every other Wednesday in the Engineering Conference Room (G206K). Procedures for acquiring the appropriate identification badge for a contractor are identified below.

1) Visitor Badges will be issued by the Personal Identity Verification (PIV) Manager, Engineering Service, to the contractor at the time of use. Visitor Badges are valid only on the day of issue, and a new Visitor Badge must be issued for any subsequent visit.

2) Flash, Non-PIV, and PIV Badges will be issued by Police Service to the contractor. These badges will be issued following sponsorship and credentialing procedures detailed below:

a. The COR will initiate the process for Flash, Non-PIV, and PIV Badges by submitting a request to the PIV Manager to complete Form OMB No. 2900-0673, Request for Personal Identity Verification Card, for the contractor requiring a badge.

b. For Flash and Non-PIV Badges, the COR will ensure that the contractor is appropriately sponsored by the PIV Manager, who will sponsor the contractor by certifying the completed Form OMB No. 2900-0673 (in Section 3), establishing the need for a credential to be issued to the contractor.

c. For PIV Badges, the COR will serve as the sponsor by certifying the completed Form OMB No. 2900-0673 (in Section 3), establishing the need for a credential to be issued to the contractor.

d. The PIV Manager will request the following information from the contractor for completion of the Form OMB No. 2900-0673: Legal name, Date of birth, SSN, Job title, name of firm/company, sex, race, height, weight, eye color, hair color, place of birth, certificate of completion for RHJVAMC Contractor Safety Training (required to be completed annually) and Certificate of completion for the OSHA 10-hour Construction Safety Training or the OSHA 30-hour Construction Safety Training.

e. The PIV Manager will validate completed training and sponsor the contractor by submitting the completed form to the Police Service (PIV Office).

3) The COR will provide the contractor with instructions for completing their required background investigation, if applicable.

4) Once Police Service has received all required documentation, they will issue the appropriate badge to the contractor.

Safety

Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will supervise all work under this contract and maintain a continual presence at the work site whenever the general or subcontractors are present. In accordance with FAR 52.236-6, always during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. Assigned CP shall have completed the OSHA 30-hour construction safety training within the past 5 years and all other construction workers shall have at least a 10-hour OSHA course. See section 01 35 26 for details.

Schedules

The Government requires a schedule be submitted within 3 calendar days of NTP. The schedule shall be submitted in PDF format using Microsoft Project or equivalent software. The schedule shall include detail sufficient to allow proper project tracking and will include demo, phases, and estimated times of utility outage. Work could be after normal business hours between 1700 and 0700. Any work that is to be performed outside those hours are to be clearly identified on the schedule and approved by the COR prior to commencement of work.

The schedule will be updated weekly by the contractor. A summary of progress and comments on any deviations from the schedule will be included in the weekly contractor report. Weekly schedule updates shall be provided to the COR.

-- Project Schedule --

Calendar Days after NTP:

Note: The issuance of the NTP may be performed virtually. The IPT (Integrated Project Team) shall consist of members of the impacted clinical and administrative services, engineering (safety, biomed and M&O), IT and any other members of the VA or outside entities who have vested interests in the design, compliance, and accreditation for the VAMC.

Parking/Laydown Area

The Contractor shall make arrangements for parking. At no time shall vehicles be parked on roadways, patient parking areas, the loading dock, etc. Coordinate use of the loading dock for loading/unloading material with the COR. Materials shall not be deposited on the loading dock for any length of time.

There is no guarantee for laydown of material. The RHJ VAMC shall not provide an extensive area for storage of materials and laydown. Prior to installation, new doors are always to be stored in a climate-controlled area. If a laydown area is permitted, and the area is not climate-controlled, any stored doors must be installed by close of business the same day. Again, scheduling and coordination with the RHJ VAMC will be critical. Materials may be staged provided that the materials are secured and inaccessible by RHJ VAMC patients. Interim Life Safety Measure (ILSM) Permit may be required for staged materials due to increased combustible loading. It is the responsibility of the Contractor to ensure their materials remain secure.

Site Investigation

All interested contractors will be invited to a pre-bid meeting. While not required, the contractor is strongly encouraged to attend the on-site pre-bid meeting. Access to the work areas and specific explanation of Statement of Work requirements will be discussed. However, no questions will be answered during the pre-bid meeting. All questions must be officially submitted through the Vendor Portal. No comments, actions, or discussion (verbal or otherwise) are to be considered direction or answers to any questions, nor will they be considered accurate or binding unless submitted and answered in writing through the Contracting Officer as an official RFI. Contractor walk-throughs outside of the pre-bid meeting will not be allowed.

Preliminary Work

Preliminary work: Perform inspection per 04b-Attachment B, 6-2-21 PEA periodic inspection requirements letter.

Submittals

Submit in accordance with specification section 01 33 23.

Submit materials to be used in the project to the COR for approval prior to purchasing.

Recycling Requirement

The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. The contractor will provide a list to include weight of each type of material that is recycled. Removal of all recyclables and landfill waste is the responsibility of the contractor, see 01 74 19 Construction Waste Management.

Period of Performance

Estimated period of performance/completion time: 30 calendar days from receipt of Notice to Proceed.

Contractor shall have an accepted schedule prior to start of work, but hospital operations shall take priority.

Period of performance to begin at time of Notice to Proceed (NTP). The Contractor will be required to attend a kickoff meeting. An ILSM (Interim Life Safety Measure) and ICRA/PCRA will be discussed at the kickoff meeting and the approved plans to be posted at the job site. In addition, the contractor is to submit a schedule within 3 calendar days of the NTP to be approved by COR. In the event the schedule is to be changed for any reason the contractor is responsible for notifying the contracting officer representative within 2 working days.

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