Attachment 1 - Statement of Work - 27 August 2024.pdf

STATEMENT OF WORK (SOW)

FOR

FSS CONFERENCE ROOM

VIDEO TELECONFERENCING (VTC)

AT

MCCONNELL AFB

27 August 2024

1. DESCRIPTION OF SERVICES

The purpose of this project is to install a Video Teleconferencing (VTC) system in Conference Room 166, Building 412, 1st Floor. The system will enable remote meetings and collaborations with high-quality audio and video.

2. SCOPE OF WORK

All equipment will be furnished by the contractor unless specified in the sections below. The Contractor shall furnish the necessary personnel, labor, supervision, material, equipment, tools, transportation, and services to move in the new equipment, and assembly and installation of all components listed on the vendor quotation. The contractor will also dispose of all packaging material that accompanies shipment. Contractor shall keep in effect all necessary permits, licenses, and insurance. All work shall be completed in accordance with all federal, state, and local regulations and the terms and conditions of this Statement of Work (SOW).

3. MINIMUM PROJECT REQUIREMENTS

The following requirements are the minimum specifications for the project. All proposals must meet or exceed these requirements.

a) Auto-Tracking Camera: The system must include a camera that can automatically track the speaker on the conference room table.

b) Sound Bar Camera: The sound bar camera should be centered on the conference room and display the entire room.

c) Resolution: Inputs and outputs must support resolutions of up to 1080p (1920x1080) and higher, including but not limited to Full HD, WUXGA, QHD, and 4K.

d) Compatibility: The system must be compatible with Microsoft Teams.

e) TV: The system will be installed on an Element Electronics 75-inch 4K UHD HDR10 Roku TV (Model

M23058-MT). The sound bar with camera must be mounted to the TV

f) Microphones: Hanging microphones are acceptable, but solutions that involve placing all microphones on the table are not permitted; alternative solutions that meet the requirements must be proposed by the contractor.

g) Parts:

Manufacturer Part #

Manufacturer Description QTY

TESIRA EX-AEC BIAMP Tesira 4 channel mic/line input expander with AEC and PoE+ 4 ea TESIRA UTMK-1 BIAMP Under table mount kit 4 ea

7131101 GENERAL CABLE -

DUP MFG; USE

2058815-PRYSMIAN

CABLES

GenSPEED 6 Category 6 Pull Pac II Plenum Cable - White 200 ft

TESIRAFORTE X

BIAMP Meeting Room DSP with 4 integrated PoE+ ports. AVB & Dante, 2x2 analog I/O, Stereo USB and 16 channels of AEC.

Includes Biamp Launch automatic discovery and tuning

1 es

TESIRACONNECT

BRACKET

BIAMP Mounting bracket for TesiraCONNECT TC-5 1 ea

MX392BE/C-TA SHURE

INCORPORATED

Cardioid - Condenser Boundary Microphone, Built-in Preamp, Attached 12' Unterminated Bottom-exit Cable, Logic Functions, Programmable Switch and LED Indicator, TAA compliant

15 ea

INTELLISHOT-M VADDIO The IntelliSHOT-M auto-tracking camera 1 ea 54175 CABLES TO GO C2G 10ft USB 3.0 A to B SuperSpeed Cable - M/M 1 ea

PAC810E CHIEF

MANUFACTURING

VADDIO INTELLISHOT PAC MOUNT XL DISPLAY 1 ea

PWR-8-V LEGRAND Middle Atlantic Essex Series Vertical Power Distribution Unit - 15 Amp, 8 Outlet PDU

1 ea

UC-SB1 CRESTRON

ELECTRONICS

UC Video Conference Smart Soundbar 1 ea

All equipment specified is approximate and open to equivalent alternatives. Vendors may submit "or equal" items, IAW DISA-approved list which must be:

a) DISA-approved https://aplits.disa.mil/processAPList.action

b) Routed to the Contracting Officer for evaluation to be reviewed and approved by the Wing Cyber

Security Office

Note: "Or equal" items must be submitted, reviewed, and approved prior to the close of the solicitation date.

Please allow up to 1 business day for review and approval. Submissions received after the solicitation close date will not be considered.

4. TECHNICAL SUPPORT and WARRANTY

Warranty: The contractor shall pass on all commercial warranties to the government. A copy of each warranty shall be furnished to the Contracting Office no later than the date of the final inspection.

a) Technical Requirements: The contractor shall provide the service under the direction of a license professional engineer who is capable, trained and experienced in equipment and software.

b) Standard product warranty to be specified by manufacturer.

c) Installation and labor warranty to be specified by contractor.

5. MAINTENANCE AND SUPPORT REQUIREMENTS

The Contractor shall provide comprehensive maintenance and support services for the installed AV/VTC equipment, including:

a) Technical Support: Help Desk support, equipment/software upgrades, and emergency repair/replacement services.

b) Warranty: Equipment, materials, and labor shall be covered under manufacturer warranties or provided by the contractor for one year from system installation certification/acceptance.

c) Help Desk:

a. Toll-free number or email available Mon-Fri, 0700-1630 hrs.

b. Response to trouble calls within one hour via telephone or email.

d) On-Site Support:

a. If issues cannot be resolved via Help Desk within two business hours, on-site technical support by a certified technician shall be provided no later than the next business day.

https://aplits.disa.mil/processAPList.action

e) Equipment Replacement:

a. If equipment failure requires replacement, the Help Desk ticket shall remain open until new equipment is installed, tested, and approved by the Site Facilitator.

6. DELIVERABLES AND SUPPORT REQUIREMENTS

a) Security: The following security measures must be followed:

Only authorized devices listed in paragraph 1.2 may be set up or installed in the conference room.

Removing objects from refuse for personal use is unauthorized and may result in termination. Contractor personnel must request items through the unit designee. Contractors must adhere to current installation security policies.

b) Re-wiring: The contractor must inform and coordinate with the Contracting Officer if re-wiring is needed to make systems fully functional. The contractor must take precautions to prevent damage to government property. Damaged areas must be repaired at no additional cost to the government, as directed by the Contracting Officer.

c) On-site Project Installation Support Hours: Contractor personnel must be available on-site during normal duty hours (Monday-Friday, 0730-1630 CST). Concessions may be made for religious holidays, at the discretion of the US, if they do not interfere with operations.

d) Training Session: The prime contractor shall provide a one-day training session for up to five personnel, covering:

a. System overview

b. Operations of the touch panel control system

c. A control system programmer shall be on site to make programming adjustments, as necessary

e) Specification Documentation: The contractor shall provide

a. Drawing diagrams

7. GOVERNMENT FURNISHED PROPERTY and SERVICES

a) The US Government will not provide any equipment, fuel, personnel, utilities, or facilities to the contractor for the execution of this contract. In the event of an emergency, only necessary basic lifesaving and life support measures will be provided.

b) The contractor shall comply with all base fire, safety, and confined space regulations while completing their install. Work will be accomplished during normal hours of operation, Monday through Friday, 0800-1600 hours CST, excluding Saturdays, Sundays, Wing down days, and Federal Holidays.

c) The contractor and subcontractor shall not employ persons who pose a potential threat to the health, safety, security, or operational mission of the installation. All personnel must consent to National Crime Information Center (NCI) background checks, providing required information, including full name, address, social security number, date of birth, driver's license number, and completion of a background check questionnaire.

d) The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause (see AFFARS 5352.242-9000, Contractor Access to Air Force Installations). Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

e) The contractor shall obtain required pass and identification items for each employee and abide by all security regulations. Personnel are subject to random personal and vehicle searches, and refusal to be searched may result in denial of entry or further administrative action.

f) Each vehicle must have a vehicle pass, accompanied by state vehicle registration and proof of insurance.

Vehicle passes must remain with the vehicle, and entrance to the base must be through the west gate.

Contractor vehicles are subject to search and may be escorted or rendered immobile when not in operation.

ATTACHMENTS:

Attachment 1 – Room Specs