Attachment 1 Statement of Work 1232SA25Q0592.pdf

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

SEED CLEANING DUST COLLECTOR SYSTEM REPLACEMENT

PROJECT SEED PROCESSING 2 BUILDING #4484

Plant Genetic Resources Conservation Unit 1109 Experiment Street

Griffin, GA 30223

Prepared by Christopher Boyle

June 3, 2025

USDA ARS Plant Genetic Resources Conservation Unit (PGRCU) has a requirement to replace the Nederman C-25 seed cleaning dust collector system at the Seed Processing 2 Bldg. 4484. Location is within the University of Georgia (UGA) Griffin Campus at 1109 Experiment Street, Griffin, GA 30223.

1. Scope of Work

The contractor shall provide all professional services necessary to replace the Nederman C-25 dust collector at the USDA, ARS Plant Genetic Resources Conservation Unit in Griffin GA.

The contractor shall include all services and field labor, equipment (including, materials, testing and personal protective equipment necessary to perform the work. No Government equipment will be available for use by the contractor.

1.1. Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work. All proposals shall be in unlocked MS Word format, and all cost proposals shall be detailed in unlocked MS Excel format with formulas working. The proposal shall be evaluated on a best value /lowest cost basis.

1.2. Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

2. Codes and Standards

Applicable Codes and Standards apply and are not limited to the following

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration

ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

3. Project Summary

The contractor shall provide all professional services necessary to remove existing Nederman C-25 dust collector and install new outdoor combustible dust rated Nederman C-25 dust collector, or approved equivalent, with explosion isolation valves, VFD, and control panel at the USDA, ARS Plant Genetic Resources Conservation Unit Seed Processing 2 BLDG. #4484 in Griffin GA.

Disconnect electrical, control, duct, air, and piping from existing Nederman system.

Remove old dust collector and controls, properly dispose of unit and all removed equipment.

Installation of contractor supplied outdoor combustible dust rated dust collector with 26-gallon quick release hopper with wheels, explosion isolation valves, control panel, and VFD.

Run new conduit and wiring to install new dust collector, explosion isolation valves, control panel, and VFD.

Remove old #12 wire to dust collector and replace with #10 copper wire to unit.

Reroute existing duct and connect to new dust collector and explosion isolation valves.

Demo any unused existing duct. Cap and seal outside of building.

Reconnect airline to new dust collector.

Training on controls, operation, and maintenance needs for site personnel to be provided by contractor before the project is accepted as complete.

Redline drawings showing new installation details as well as a complete set of equipment operating instructions and warranty information.

The contractor shall provide a complete and functional, turnkey installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs.

4. Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov

4.1. Disposal of Materials and Debris

Contractor shall comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state and local requirements for all removed materials, waste, trash, and debris in a safe, acceptable manner.

Contractor shall remove equipment, trash and debris from the site at frequent intervals so that their presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

5. Contractor Requirements

The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers.

6) Contractor will provide daily reports of work performed to the AO and weekly status updates to the EPM.

7) Contractor must have a superintendent on the jobsite when crews are performing the work.

8) Contactor will provide their own restroom facility.

All work is to be performed according to building codes, ordinances and laws of the authority having jurisdiction over the work on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

6. General Requirements

6.1. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the AO.

6.2. Inspection and Acceptance

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 2 days in advance with the AO.

7. Period of Performance

The completion of this project shall not exceed 60 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Officer (CO) in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

7.1. Work Hours:

Contractor work hours shall be Monday through Friday, 7:30 A.M. to 4:30 P.M.

except on Government holidays. Any changes to work schedule shall be submitted to CO and AO for written approval prior to schedule change.

8. Guaranty

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guaranties or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.