Attachment 1 - Statement of Work (002).pdf

STATEMENT OF WORK

5 LRS CLOSED CIRCUIT TV SYSTEM ADDITION

MINOT AFB, BUILDINGS 420/418

4 March 2025

1. GENERAL

1.1. SCOPE: The contractor shall furnish all parts, materials, supplies, equipment, labor, transportation, and disposal necessary to accomplish installation, testing, and validation of CCTV systems and components in Building 420 and 418 at Minot Air Force Base, North Dakota.

1.2. DESCRIPTION OF WORK: The contractor shall furnish, design, and install a complete and operational surveillance system. The system shall include microprocessor-based digital video recorder, cameras, monitors, enclosures, lenses, mounting hardware, cables, cabinets and other such products, equipment, and wiring required for installation and operation. The system shall be compatible with the established CCTV system and shall operate on the same encrypted frequency.

See SOW appendices and vendor quote for additional information. The contractor shall propose a solution to achieve total coverage of certain areas as requested, and omitting certain areas from view as requested.

1.3. MATERIALS

1.3.1. EXTERIOR CAMERAS: Cameras shall have the following additions: ambient operating temperature -15F to 122 F. Power to be 12.1 watts at 24 VAC. See attached specification sheet

1.3.2. MONITORS: The contractor shall supply and install one 32-inch Samsung TAA compliant display monitor in bldg. 420. One existing Sony 42inch Monitor is already in the FSC at bldg. 420 and will be used for main screen and it has an HDMI hook up for the camera system.

1.3.3. DIGITAL VIDEO RECORDER: (as required for # of cameras) See attached specification sheet.

1.3.4. UPS SYSTEM (UNINTERRUPTABLE POWER SUPPLY): The FSC already has the UPS for current equipment that is in place. The new equipment will be added to current UPS.

1.3.5. Description of System: Fuels areas are required to be secured at all times. Sufficient monitors and digital video recorders along with required power supply shall be located in the controlled Fuels Service Center (FSC) at Fuels Management Flight BLDG 420.

2. EXECUTION

2.1. INSTALLATION:

2.1.1. CCTV raceway installation shall be per industry standards.

2.1.2. Wireless network (not base LAN) security will be receiving back to the FSC.

2.1.3. Cable installation shall be performed in a manner that ensures that grounds do not occur because of careless terminations or damage to the jacket of the shield. The contractor shall ensure that random contact of shields of adjacent cables do not occur in cabinet or junction boxes.

2.1.4. Exterior units shall be mounted high off the ground on the corners of buildings for optimal coverage and protection from accidental damage and vandalism.

2.1.5. The contractor shall adjust, aim, change lenses and provide all other assistance required at final inspection to bring system satisfactorily on-line.

2.1.6. The contractor shall clearly mark all incoming cables and wires as to origin, with either tags or labels.

2.1.7. Identify pull and junction boxes containing camera system control and power wiring.

2.1.8. Work Performance: The contractor shall conduct all work, including materials distribution in an orderly manner, and shall notify the Fuels Management Office Facility Manger at 701-723-6258 two

(2) workdays prior to mobilizing at the job site. The contractor shall confine and limit personnel to only those areas required for work performance. All work shall be performed in a neat, orderly fashion, with extreme care exercised to avoid damage to all property in and around project areas. Any damage caused by the contractor shall be replaced, repaired, or restored to the Fuels Management satisfaction at no cost to the Government. Upon completion, all work and storage areas shall be cleaned of all evidence of contractor's debris.

2.1.9. Preparation: Provide protection from elements for areas that may be exposed by uncovering work.

Refinish surfaces to match adjacent finishes.

2.1.10. Workmanship: Comply with industry standards except when more restrictive tolerances or specified requirements indicate more rigid standards or more precise workmanship. Products shall be secured in place with positive anchorage devices designed and sized to withstand stresses, vibration, and racking.

2.2. TESTS:

2.2.1. The contractor shall submit written report to the Superintendent of the Minot Fuels Management Flight stating that the security camera system has been tested by manufacturer’s representative and is installed and operating properly.

2.2.2. TRAINING:

2.2.3. The contractor shall provide instruction on how to operate and troubleshoot the newly installed equipment to 5 LRS staff.

2.2.4. Instruction period shall occur during the warranty period or as required by 5 LRS.

2.2.5. If required adjustments and maintenance items become apparent during the instruction period, the contractor shall make the necessary adjustments to 5 LRS specifications.

2.3. WARRANTY:

2.3.1. Equipment shall come with a standard manufacturer’s warranty and a one year service warranty for the installation of the products.

2.4. CLEANING:

2.4.1. The contractor shall clean and vacuum any interior or exterior surfaces to remove any wire and insulation scraps, dust, debris, and dirt deposited as a result of installation of products. The surfaces of installed equipment shall be clean prior to final inspection by Government personnel.

3. RECORD DRAWINGS

3.1. Throughout the progress of installation, the contractor shall keep a set of current, detailed field record drawings indicating significant deviations from the Contract Drawings, and/or installation drawings, and exact location of concealed work. This requirement does not authorize any deviations without approval of the Contracting Officer (CO).

3.2. "Concealed" shall mean work covered by earth, floors, walls, slabs and inaccessible ceilings. Work covered by accessible ceilings shall not be considered concealed.

3.3. If applicable, field record information shall be marked in a legible manner. The field information to be so marked shall include:

3.3.1. Location of electrical services, utilities, and appurtenances that are concealed in the building, referenced to accessible features of the building.

3.4. Upon completion of the work, the field information marked on prints shall be delivered by the Fuels Management Flight Facility Manager

3.5. Manuals and Instructions: The contractor shall prepare three 3-ring binders containing the following printed material:

• Product data, operating instructions, and maintenance instructions.

• A typewritten label attached to the front cover showing:

Project name Contractor's name Contractor's address Contractor's telephone number

3.6. COORDINATION: The contractor shall be responsible for coordinating all phases of their operations with the appropriate base personnel through the CO or an authorized representative. The facility shall remain in operation throughout the Period of Performance. The contractor shall coordinate around the normal activities of the facility.

3.6.1. SAFETY: The contractor shall strictly adhere to all applicable Occupational Safety and Health regulations as stated in 29 CFR 1910. All work in conjunction with this installation shall meet the provisions of the National Electrical Code and any other applicable federal, state, and local codes.

The contractor shall complete all electrical work de-energized, and shall provide 72 hours’ notice to the Government POC that electrical work will commence.

3.7. PROTECTION OF PROPERTY: The contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where work is being accomplished. Damage caused from failure or neglect of the contractor to exercise proper precautions in the performance of work shall be immediately repaired to the satisfaction of the CO without cost to the Government.

3.8. CLEANUP: The contractor shall remove all waste generated in the performance of this contract from the site on a daily basis, and all materials not in use shall be stored until needed for installation.

Tools and equipment shall remain stored unless in use. All waste shall be properly disposed of by the contractor per local laws and regulations at a site off base. Upon completion of the work, the contractor is obliged to perform a final cleanup of any remaining material, tools, equipment, and waste to the satisfaction of the CO. Any cleanup accomplished by the Government due to failure or neglect on the contractor shall be charged to the contractor and will be deducted from the final payment of the contract amount.

3.9. DAYS OF OPERATION

3.9.1. WORK SCHEDULES: Normal working hours are Monday to Friday, from 7:30 am to 4:30 pm local time, excluding Federal holidays. If the contractor would like to request to work during periods other than above, it must be requested in writing to the CO at least three days in advance. The CO reserves the right to allow or deny work outside the normal hours.

3.9.2. FEDERAL HOLIDAYS: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after or before the holiday observance.

New Year’s Day – 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Eve – 24 December Christmas Day - 25 December

3.9.3. BASE CLOSURES: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert will be accomplished as soon as possible after re-opening the base.

3.10. START OF WORK: The date for actual commencement of work will be coordinated between the contractor, CO, and Engineering Representative.

3.10.1. ACCESS TO SITE: U.S. Air Force personnel control the site and the right-of-way.

3.10.2. Emergency Access: The contractor shall not block vehicle access to and from the base.

3.10.3. The contractor shall immediately obey any and all orders to vacate the site for any reason.

3.11. CONTRACTOR SECURITY REQUIREMENTS:

3.11.1. The contractor is required to comply with all Minot AFB security regulations and directives.

3.11.2. Base Access/Passes: The contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The contractor shall request contractor passes through the 5th Contracting Squadron by providing the names of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee upon arrival. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

3.11.2.1. REAL I.D. ACT Individuals, who do not possess a driver’s license or identification card compliant with the REAL ID Act and do not possess an acceptable alternate identification credential, shall be denied access to Minot AFB. See https://www.dhs.gov/real-id for more information.

2. SPECIAL INSTRUCTIONS

2.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY: No person other than the CO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

2.2. FIRE PREVENTION: The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

3. Appendices

Appendix 1 – Photos https://www.dhs.gov/real-id