Attachment 1 - Statement of Objectives.pdf

STATEMENT OF OBJECTIVES (SOO)

OG Conference Room and SEC Auditorium Tech Upgrade 21

October 2025

1.0 Purpose: The purpose of this requirement is to upgrade the audio and visual equipment in the OG Conference room (Building 1310/1311) and the SEC Auditorium (Building 1319) to allow for a fully functioning system that includes secret and unclassified video teleconference capabilies.

2.0 Background: The current systems do not allow for any secret capabilies. Since these facility are often used for high visibility events, as well as large force exercise integration with partner nations, it is crucial that the quality of experience is seamless to allow for full audience participation.

3.0 Scope: The contractor shall provide all management, transportation, supplies, equipment, and labor necessary to Engineer, Furnish, Install, and Test (EFI&T) a fully functional secure IP Video Teleconferencing (VTC) System and SIPR presentation as outlined in this Statement of Objectives (SOO). The Communications Squadron will serve as the replacement focal point.

The new teleconference and presenting equipment, software, features/functions, shall comply with commercial practices and standards.

4.0 Period and Place of Performance: No later than 19 January should the installation of all equipment should be completed.

Installation to be performed at the OG Conference Room (Building 1310/1311) and the SEC Auditorium (Building 1319) of RAF Lakenheath (RAFL), United Kingdom, IP27 9PN. .

5.0 General Requirements

5.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the 48 MXG Point of Contact and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

5.2 Contract Management & Administration

5.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

5.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion.

The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

5.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

5.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1600 local UK time.

6.0 Delivery Objectives:

• The audio system will provide echo free, non-distorted sound throughout the entire area.

• The old equipment should be removed but not disposed of.

• All cables and wiring must be hidden or covered to present a professional image.

• Any damage by the Contractor to the surrounding facility area during installation will be repaired at no additional cost to the Government.

• The contractor will provide initial user training along with a physical and digital user guide.

• The A/V system must come with a minimum of a one (1) year warranty and on-site maintenance (to include any required software updates) from date of final install and test completion.

• The Contractor will be responsible for providing any high reach equipment required for installation.

• Control panels must be provided and shall be touch screen (One touch-screen on the unit and another, mobile tablet).

• At a minimum, each room will include:

o 1 X ceiling mounted moveable camera capable of viewing either the podium or the display o 1 X camera capable of viewing the audience o 1 X control panel for the sVTC located on the podium (Bldg 1319) or the main table (Bldg 1310) o 1 X HDMI input for the sVTC located on the podium o 1 X HDMI input for the sVTC located on the main table (Bldg 1310 only) o 1 X microphone per podium o Audience microphones (ceiling-mounted required for Bldg 1319) o 2 X 2NO Cisco Codec Plus - TAA compliant o 2 X 2No Cisco Room Navigator o 2 X Room Kit Plus w/ Codec Plus, Quad Camera and Room Navigator

Service Duration: 12 Months o 2 X Cisco Table Microphone with Jack Plug o 2 X Cisco Table Microphone with Jack Plug-8X5XNBD

Service Duration: 12 Months o 2 X Cisco Room Navigator - Table Stand Version

7.0 Service and Maintenance: Contractor shall provide on-site maintenance and annual preventative maintenance inspections, to include any required software updates. Contractor shall be responsible to providing any high reach equipment that they may need for servicing and maintenance of the installed audio system.