Attachment 1 - Statement of Need Dated 20 April 2026.pdf

Statement of Need for Electrical and Fiber Optic Installation for Elevated Platform, JCSE/CSD, Bldg. 89

MacDill AFB, FL 20 April 2026

1.0 Scope of Need

Installation of Electrical Receptacles and Fiber Optic Conduits including all associated hardware.

Joint Communications Support Element, building 89 located on MacDill AFB, FL is seeking purchase and installation of four dedicated 20-amp quad receptacles, and two fiber optic conduit runs to the third and uppermost (5th) deck of a 30-foot-high elevated work platform. Need involves the coordination and management of all new products, equipment, and people required to deliver and install the new receptacles and conduit for fiber optic cabling. Include ongoing service of all items that may be defective due to manufacturing error as well as replacement or repair of any damaged item/s after purchase.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. A final design overview and Bill of Materials (BOM) must be provided that meet customer requirements and accommodates the physical environment prior to placing an order.

2.0 Minimum Electrical and Fiber Conduit Requirements:

2.1 Install four (4) quad electrical weather-proof outlets to be mounted on to user-fabricated panel affixed to a 5-level elevated work platform. One outlet shall be mounted to the 3rddeck and three outlets mounted to the uppermost (5th) deck.

2.2 Install weather-proof enclosure with electrical “kill switch” to be mounted on floor-level deck near staircase entrance.

2.3 Install two (2) 200-feet individual 12 pair single mode fiber optic (SMF-28) cables to be terminated at user-provided Media Converters on the 3rd and uppermost (5th) deck of the platform.

Supply one commercial tan overhead door sized 16’2” x 12’ Clopay 524 sectional ribbed steel door, W6 wind load rated, impact rated, without windows, not insulated, 3” track, 15”, standard radius, mounted to steel. The new installation must include all required springs, cables, brackets, hinges, rollers, and weather seals (if needed). Connect to existing trolley operator. The vendor must set limits and test for proper operation.

3.0 Minimum Design Requirements

3.1 Design services, including space planning, site verification, material selection and programming as necessary.

3.2 Collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires, and walk‐through inspections of the facility.

3.3 Site evaluation to ensure proper fit of the new door within the current door opening and that all structural and other anomalies are accounted for.

3.4 Design that ensures all required building code and safety related requirements are met.

3.5 Design that allows for proper operation of overhead door without binding.

4.0 Minimum Service Requirements

4.1 All personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals, electrical work and all other items and services necessary to provide and install overhead door and connection to existing trolley operator.

4.2 Knowledge and compliance with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Need.

4.3 Established policies and procedures that protect the safety and welfare of customers to minimize or eliminate safety or environmental risks. These policies shall comply with Federal and Installation policies and procedures.

4.4 A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

4.5 Complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

4.6 Customer service during normal duty hours, 0700‐1600 hours, Monday through Friday; except for federal holidays, training days, or family days. Recognized US Federal Holidays are as follows: New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

4.7 Storage of new overhead door, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule. (If applicable)

4.8 A maximum of 30 days storage for new products. (If applicable)

4.9 Professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

5.0 Minimum Installation and Removal Requirements

5.1 Installation of new overhead door in accordance with the installation plan provided by the contractor.

5.2 Contractor liability for any damage to government property caused by the contractor or their representatives.

5.3 During installation the contractor must protect equipment and the facility in the surrounding area from damage.

5.4 Inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

5.5 Assembly and installation of the new overhead door to conform to final Air Force approved quote and diagram (if included).

5.6 Removal of packing materials from the installation.

5.7 Removal and disposal of all existing door components being replaced by new door, packaging materials, and job created debris.

5.8 Contractor must keep facility access restriction to a minimum but not exceed two days to ensure the facility can be secured daily.