Attachment 1 - Specs and Requirements.docx

Attachment 1 On-Call Welding & Fabrication – ITB-27-2025

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

Clarification Notes:

1. Much of the work to be performed under this contract will be completed in correctional facilities. Some of the work will be completed in areas where inmates are housed. If this is the case, a Correction Officer will accompany the Contractor at all times while the work is completed.

2. Contractor’s staff must be able to pass a felony background check to be able to work in any correctional facility, even if accompanied by a Correctional Officer.

3. Contractor must have a minimum of two employees that hold a current City Welding Certification. This assures that Contractor staff are skilled worker with knowledge of proper safety precautions. See section Class 1 – Correctional Facilities - item 1.J and Class 2 – Non-Correctional Facilities - item 1.J for additional details.

Class 1 – Correctional Facilities:

1. Scope of Work. Contractor shall perform the following Work:

A. Contractor shall provide welding, metal fabrication, installation, and related services incidental to ironwork, boilers, plumbing, power equipment or others as needed, at County Correctional Facilities on a time and materials basis. The work to be performed under this contract shall include, but not be limited to the following:

1) Welding of stainless steel, aluminum and steel;

2) Metal fabrication;

3) Mig welding, Tig welding, Stick welding and Arc welding;

4) Ornamental iron work; and

5) Other related services.

B. Contractor shall provide all supervision, labor, service trucks, materials, tools, equipment necessary for the completion of all of the work performed under this Contract.

C. Contractor shall have the ability to perform welding services on-site and must own and operate a full-service fabrication shop. The location of the work performed will be determined by the Authorized Representative on a project-by-project basis.

D. Prior to the commencement of any Work performed under this Contract on a specific project, Contractor shall provide the County with a written proposal of the costs for each project on a time and materials basis. The proposal must be submitted to the Authorized Representative for approval prior to performing any work. If the proposal is accepted, the Authorized Representative will provide approval to proceed to the Contractor. If the proposal is rejected, the Authorized Representative will provide an explanation of the rejection and return the proposal to Contractor for revision and re-submittal.

E. The Contractor shall keep the premises free from accumulation of waste or rubbish resulting from its operations at all times. Upon completion of the work, Contractor shall, at contractor’s expense, remove all waste materials and rubbish from the work area and facility, as well as all tools, construction equipment, machinery, and surplus materials. Contractor shall clean all affected surfaces to remove dust and debris and broom clean all affected floor surfaces, while maximizing the recycling and recovery of materials.

F. All work performed under this Contract must meet or exceed the requirements listed below.

Contractor must maintain a staff of at least two (2) employees who are certified in each of the four (4) categories below. All certified employees must be available to perform the work required under this Contract, and all certifications must be kept current at all times during the term of this Contract:

Regardless of the requirement to keep a staff of at least two (2) employees with current certifications in all four (4) categories, Contractor must be sufficiently staffed to perform work and provide services on projects at multiple locations simultaneously, and frequently with short notice. Failure of Contractor to maintain available staff of at least two (2) employees with the required certifications to perform all work required, shall be cause for termination of this Contract. Contractor must submit copies of all required certifications for at least two employees upon request to demonstrate it has met this requirement. County may request copies of required certifications at any time during the contract period.

G. Contractor shall provide equipment, materials and labor to cut, shape, weld and install various products of steel, stainless steel, aluminum and ornamental iron work. Contractor must have the minimum capability of:

i. TIG, MIG, Stick, and ARC welding of metal materials up to 2” thickness;

ii. Plasma cutting of material up to ¾” thickness;

iii. Drilling capabilities of 1” diameter in ¾” material;

iv. Field fitting and welding various fabricated metal shapes, including, but not limited to, stair stringers and treads, catwalks and handrails;

v. Cope fitting and welding pipe from 1” – 24”;

vi. Sandblasting, cleaning, priming and painting finished or repaired items;

vii. Capable of providing shop drawings as required; and

viii. Provide at least one Journeyman Structural Welder with four years of formal training (apprenticeship) and five years experience.

H. Contractor and all employees assigned to work under this contract shall carry a Welder Certification Card at all times when performing Work under this Contract.

I. Contractor and all employees assigned to work under this Contract shall complete all finished welding and minor metal fabrication to American Welding Society (AWS) and Steel Structures Painting Council (SSPC) standards.

J. Contractor and all employees assigned to work under this Contract must hold current City of Portland, Oregon Welding Certificates approved under Contract from Carlson Testing Labs (serving as testing agent for the City of Portland).

2. Work requirements

A. Contractor shall be required to regularly perform work after hours, on weekends and on holidays. All repairs including after hours work, on weekends and on holidays must be approved by the Authorized Representative.

B. Contractor shall maximize its sustainable welding practices including, but not limited to:

1) the use of energy efficient equipment to reduce consumption of water, gas, electricity and other resources; 2) the use of environmentally friendly products and materials such as less toxic anti-spatter, less toxic alloys, less toxic cleaning products, etc.; and 3) the use of resource conservation such as packaging reduction, remanufacturing, recycling and recovery of materials.

C. Contractor must be available for work, twenty four (24) hours a day, seven (7) days a week, including holidays. Contractor must respond to all work requests and arrive on-site within eight (8) hours of receiving notification that work is needed.

D. The Contractor shall perform the Work in a manner that will not interfere with the continued use of existing structures and grounds. Existing driveways and entrances shall remain clear and available to County staff and general public at all times. These areas shall not be used for parking or storage of materials unless authorized by the County Authorized Representative or his designee. The Contractor shall confine stockpiling of materials to the area indicated. If additional storage is necessary, Contractor shall obtain and pay for such storage off-site at no additional cost to the County. The County will not be responsible for providing any special parking areas or permits to contractors.

E. The Contractor shall report any damaged or broken plumbing, glass, light fixtures, paint, floor, lavatory fixtures, etc. to Facilities Dispatch at 503-988-3779 immediately.

F. The Contractor shall perform all services required by this Contract within the time specified. All services shall be performed in the most highly professional manner, and in accordance with the highest industry standards. Unless the means or methods of performing a task are specified elsewhere in this Contract, the Contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the Contractor will be given written notice to correct the problem within a specified period.

G. The Contractor shall be required to supply all of its workers with the personal protective equipment and training required to perform the Work under the Contract in accordance with all federal, state and local regulations.

H. Contractor employees shall wear a uniform with the company information, including the employee’s name that shall be visible to other personnel in the area while on County premises.

I. The County makes no guarantees, warranties or representations on a minimum amount of Work to be performed under this Contract. All Work will be performed on an as-needed basis.

J. During the term of this Contract, the County shall have the option to increase or decrease the Work and/or frequency of the Work to be performed under this Contract. The County’s Authorized Representative may request that additional Work be performed while the Contractor is on-site. If the Authorized Representative requests additional Work be performed, the Contractor shall bill the County the hourly rates.

K. The Contractor shall be required to have a minimum of four (4) employees pass a Multnomah County Sheriff’s Office Records Check Authorization Form. Each Background Check is valid for twenty-four (24) months from the original date of approval. The County shall be notified immediately of any felony or misdemeanor conviction which occurs during the twenty-four (24) month period by any of the Contractor’s employees.

L. The Contractor shall complete and return to the Authorized Representative, Contract Exhibit 10, Correctional Facility Work Rules for Work performed throughout the term of the Contract in Multnomah County Correctional Facilities. Contractor employees shall perform Work in accordance with standards contained therein.

M. The Contractor shall review and become familiar with the terms and conditions of Contract Exhibit 11, JCAHO Interim Life Safety Measures, for Work performed in Health Facilities throughout the term of the Contract.

N. Employment standards

1) The Contractor agrees that, upon request by the County, it shall remove from County premises any Contractor employee, who in the reasonable opinion of the County, is guilty of improper conduct or is not qualified to perform the Work assigned. For the safety of County staff and Contractor’s employees, all equipment inspection, maintenance and repair personnel shall be able to communicate in English both orally and in writing.

2) Each year, at the Contract anniversary date, the Contractor shall provide documentation of its employees’ continuing education/certification applicable to the repair Work being performed.

3) Contractor agrees to take immediate and reasonable steps to maintain its provision of service under this Contract in the event of any labor action involving its employees on County premises or elsewhere.

3. Performance Measures The following key performance indicators will be monitored by the County to determine if the Contractor is performing the Work to the level that is required.

A. On-Time Performance: During the course of the Contract, the County will notify the Contractor of Work that needs to be performed. The Contractor shall be expected to acknowledge the notification (telephone call or email) immediately during the hours of 6:30 am to 4:00 pm and respond accordingly. It shall be on-site within eight (8) hours of notification. For after hours service calls, the Contractor shall acknowledge the notification (telephone call) within four (4) hours and respond accordingly.

B. Reporting: The Contractor shall be required to create, develop and submit various reports to the County’s Authorized Representative for Work performed throughout the term of the Contract. Reporting shall be accurate and reflect the nature of the Work performed.

C. Quarterly Performance Meetings: The Contractor and County’s Authorized Representative shall meet on a quarterly basis to review past performance and discuss corrections and/or improvements that are necessary from the Contractor.

Class 2 – Non-Correctional Facilities:

1. Scope of Work. Contractor shall perform the following Work:

A. Contractor shall provide welding, minor metal fabrication, installation, and related services incidental to ironwork, boilers, plumbing, power equipment or others as needed, at County Non-Correctional Facilities on a time and materials basis. The work to be performed under this contract shall include, but not be limited to the following:

1) Welding of stainless steel, aluminum and steel;

2) Metal fabrication;

3) Mig welding, Tig welding, Stick welding and Arc welding;

4) Ornamental iron work; and

5) Other related services.

B. Contractor shall provide all supervision, labor, service trucks, materials, tools, equipment necessary for the completion of all of the work performed under this Contract.

C. Contractor shall have the ability to perform welding services on-site and shall have access to a full-service fabrication shop. The location of the work performed will be determined by the Authorized Representative on a project-by-project basis.

D. Prior to the commencement of any Work performed under this Contract on a specific project, Contractor shall provide the County with a written proposal of the costs for each project on a time and materials basis. The proposal must be submitted to the Authorized Representative for approval prior to performing any work. If the proposal is accepted, the Authorized Representative will provide approval to proceed to the Contractor. If the proposal is rejected, the Authorized Representative will provide an explanation of the rejection and return the proposal to Contractor for revision and re-submittal.

E. The Contractor shall keep the premises free from accumulation of waste or rubbish resulting from its operations at all times. Upon completion of the work, Contractor shall, at contractor’s expense, remove all waste materials and rubbish from the work area and facility, as well as all tools, construction equipment, machinery, and surplus materials. Contractor shall clean all affected surfaces to remove dust and debris and broom clean all affected floor surfaces, while maximizing the recycling and recovery of materials.

F. All work performed under this Contract must meet or exceed the requirements listed below.

Contractor must maintain a staff of at least two (2) employees who are certified in each of the four (4) categories below. All certified employees must be available to perform the work required under this Contract, and all certifications must be kept current at all times during the term of this Contract:

Regardless of the requirement to keep a staff of at least two (2) employees with current certifications in all four (4) categories, Contractor must be sufficiently staffed to perform work and provide services on projects at multiple locations simultaneously, and frequently with short notice. Failure of Contractor to maintain available staff of at least two employees with the required certifications to perform all work required shall be cause for termination of this Contract. Contractor must submit copies of all required certifications for at least two (2) employees upon request to demonstrate it has met this requirement. County may request copies of required certifications at any time during the contract period.

G. Contractor shall provide equipment, materials and labor to cut, shape, weld and install various products of steel, stainless steel, aluminum and ornamental iron work. Contractor must have the minimum capability of:

i. TIG, MIG, Stick, and ARC welding of metal materials up to 2” thickness;

ii. Plasma cutting of material up to ¾” thickness;

iii. Drilling capabilities of 1” diameter in ¾” material;

iv. Field fitting and welding various fabricated metal shapes, including, but not limited to, stair stringers and treads, catwalks and handrails;

v. Cope fitting and welding pipe from 1” – 24”;

vi. Sandblasting, cleaning, priming and painting finished or repaired items;

vii. Capable of providing shop drawings as required; and

viii. Provide at least one Journeyman Structural Welder with four years of formal training (apprenticeship) and five years experience.

H. Contractor and all employees assigned to work under this contract shall carry a Welder Certification Card at all times when performing work under this Contract.

I. Contractor and all employees assigned to work under this Contract shall complete all finished welding and minor metal fabrication to American Welding Society (AWS) and Steel Structures Painting Council (SSPC) standards.

J. Contractor and all employees assigned to work under this Contract must hold current City of Portland, Oregon Welding Certificates approved under Contract from Carlson Testing Labs (serving as testing agent for the City of Portland).

2. Work requirements

A. Contractor shall be required to regularly perform work after hours, on weekends and on holidays. All repairs including after hours work, on weekends and on holidays must be approved by the Authorized Representative.

B. Contractor shall maximize its sustainable welding practices including, but not limited to:

1) the use of energy efficient equipment to reduce consumption of water, gas, electricity and other resources; 2) the use of environmentally friendly products and materials such as less toxic anti-spatter, less toxic alloys, less toxic cleaning products, etc.; and 3) the use of resource conservation such as packaging reduction, remanufacturing, recycling and recovery of materials.

C. Contractor must be available for work, twenty four (24) hours a day, seven (7) days a week, including holidays. Contractor must respond to all work requests and arrive on-site within forty-eight (48) hours of receiving notification that work is needed.

D. The Contractor shall perform the Work in a manner that it will not interfere with the continued use of existing structures and grounds. Existing driveways and entrances shall remain clear and available to County staff and general public at all times. These areas shall not be used for parking or storage of materials unless authorized by the County Authorized Representative or his designee. The Contractor shall confine stockpiling of materials to the area indicated. If additional storage is necessary, contractor shall obtain and pay for such storage off-site at no additional cost to the County. The County will not be responsible for providing any special parking areas or permits to contractors.

E. The Contractor shall report any damaged or broken plumbing, glass, light fixtures, paint, floor, lavatory fixtures, etc. to Facilities Dispatch at 503-988-3779 immediately.

F. The Contractor shall perform all services required by this Contract within the time specified. All services shall be performed in the most highly professional manner, and in accordance with the highest industry standards. Unless the means or methods of performing a task are specified elsewhere in this Contract, the Contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the Contractor will be given written notice to correct the problem within a specified period.

G. The Contractor shall be required to supply all of its workers with the personal protective equipment and training required to perform the Work under the Contract in accordance with all federal, state and local regulations.

H. Contractor employees shall wear a uniform with the company information, including the employee’s name that shall be visible to other personnel in the area while on County premises.

I. The County makes no guarantees, warranties or representations on a minimum amount of Work to be performed under this Contract. All Work will be performed on an as-needed basis.

J. During the term of this Contract, the County shall have the option to increase or decrease the Work and/or frequency of the Work to be performed under this Contract. The County’s Authorized Representative may request that additional Work be performed while the Contractor is on-site. If the Authorized Representative requests additional Work be performed, the Contractor shall bill the County the hourly rates.

K. The Contractor shall be required to have a minimum of two (2) employees pass a Multnomah County Sheriff’s Office Records Check Authorization Form. Each Background Check is valid for twenty-four (24) months from the original date of approval. The County shall be notified immediately of any felony or misdemeanor conviction which occurs during the twenty-four (24) month period by any of the Contractor’s employees.

L. The Contractor shall review and become familiar with the terms and conditions of Contract Exhibit 11, JCAHO Interim Life Safety Measures, for Work performed in Health Facilities throughout the term of the Contract.

M. Employment standards

i. The Contractor agrees that, upon request by the County, it shall remove from County premises any Contractor employee, who in the reasonable opinion of the County, is guilty of improper conduct or is not qualified to perform the Work assigned. For the safety of County staff and Contractor’s employees, all equipment inspection, maintenance and repair personnel shall be able to communicate in English both orally and in writing.

ii. Each year, at the Contract anniversary date, the Contractor shall provide documentation of its employees’ continuing education/certification applicable to the repair Work being performed

iii. Contractor agrees to take immediate and reasonable steps to maintain its provision of service under this Contract in the event of any labor action involving its employees on County premises or elsewhere.

3. Performance Measures The following key performance indicators will be monitored by the County to determine if the Contractor is performing the Work to the level that is required.

1) On-Time Performance: During the course of the Contract, the County will notify the Contractor of Work that needs to be performed. The Contractor shall be expected to acknowledge the notification (telephone call or email) immediately during the hours of 6:30 am to 4:00 pm and respond accordingly. It shall be on-site within forty-eight (48) hours of notification.

2) Reporting: The Contractor shall be required to create, develop and submit various reports to the County’s Authorized Representative for Work performed throughout the term of the Contract. Reporting shall be accurate and reflect the nature of the Work performed.

3) Quarterly Performance Meetings: The Contractor and County’s Authorized Representative shall meet on a quarterly basis to review past performance and discuss corrections and/or improvements that are necessary from the Contractor.