Attachment 1 - Specifications.pdf

ANCHORAGE ARTCC (ZAN) JUNE 7, 2024

ZAN WT & HUMIDIFIERS PROJECT REV 0

ANCHORAGE, ALASKA

ZAN WATER TREATMENT & HUMIDIFIER UPGRADE

PROJECT

Final Design Submittal

Specifications

Anchorage ARTCC (ZAN) Anchorage, AK

JUNE 2024

OPERATION AND MAINTENANCE DATA 01 78 23 - 86

ANCHORAGE ARTCC (ZAN) June 7, 2024

TABLE OF CONTENTS TOC - 1

Division Section Title

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 25 00 Substitution Procedures 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures 01 35 29 Health, Safety, and Emergency Response Procedures 01 35 53 Security Procedures 01 45 00 Quality Control 01 50 00 Temporary Facilities and Controls 01 61 00 Product Requirements 01 66 00 Product Storage and Handling Requirements 01 73 00 Execution 01 73 29 Cutting and Patching 01 74 19 Construction Waste Management 01 74 23 Final Cleaning 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 13 Penetration Firestopping

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 17 Sleeves and Sleeve Seals for HVAC Piping 23 05 23.12 Ball Valves for HVAC Piping 23 05 29 Hangers and Supports for HVAC Piping and Equipment 23 05 48 Vibration and Seismic Controls for HVAC 23 05 53 Identification for HVAC Piping and Equipment 23 07 19 HVAC Piping Insulation 23 08 00 Commissioning of HVAC 23 09 93.11 Sequence of Operations for HVAC DDC 23 21 13 Hydronic Piping 23 21 16 Hydronic Piping Specialties 23 22 13 Steam and Condensate Piping 23 25 32 Water Treatment System for Humidification Feedwater

TABLE OF CONTENTS TOC - 2

23 84 13.29 Self-Contained Steam Humidifiers

DIVISION 26 - ELECTRICAL

26 05 00 Common Work Results for Electrical 26 05 19 Low Voltage Electrical Power Conductors and Cables 26 05 23 Control-voltage Electrical Power Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 33 Raceways and Boxes for Electrical Systems 26 05 53 Identification for Electrical Systems 26 27 26 Wiring Devices 26 28 16 Enclosed Switches and Circuit Breakers

Appendix Appendix 1 On-Site City Water Quality Data Appendix 2 Example Maintenance Schedule Appendix 3 Example Operation Data Log

END OF TABLE OF CONTENTS

ANCHORAGE, ALASKA

SUMMARY OF WORK 01 11 00 - 1

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 SCOPE OF WORK.

A. These Contract Documents cover the requirements of the Federal Aviation Administration (FAA), Alaskan Region, hereinafter referred to as the Government, for the work associated with the Water Treatment (WT) and Humidifiers Project, located at 700 North Boniface Parkway, Anchorage, Alaska. The FAA facility designation is ZAN.

B. Indoor work will be throughout the Anchorage Air Route Traffic Control Center (ZAN ARTCC) main facility, including the Admin Wing, Ops Support Wing, Utility Bay, and the TechOps Wing (including the 3-Bay Expansion).

C. The work is at a secured, limited access facility that will be occupied during the work and will remain operational 24 hours a day, 7 days a week. The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, nor compromise security.

D. All workers on site must be U.S. citizens with proper government-issued photographic identification, such as a valid driver’s license.

1.2 SUMMARY OF WORK.

A. The following documents describe the work.

1. Division 1 General Requirement Specifications, which apply to all of the work.

2. Water Treatment and Humidifier Project Drawings and Divisions 2 – 32 Specifications, which apply to the demolition, repairs, and upgrades portions of the work.

B. The work includes the following.

1. Demolish and replace water treatment system located in Mechanical Room 61.

2. Demolish and replace 13 humidifiers (HU-101, HU-102, HU-103, HU-104, HU-105, HU-

203, HU-204, HU-301, HU-302, HU-303, HU-304, EH-245A, and EH-245B)

3. Installation of Reverse Osmosis treated water lines to all new humidifiers and 2 existing humidifiers (HU-09 and HU-10), and demolition of existing water supply lines to existing humidifiers.

4. Installation of appurtenances for operation of new equipment, including electrical and control devices.

5. Adjust pipes, bracings, penetrations, controls and power wiring for proper operations of equipment.

6. Test and commission new equipment.

7. Patch and repair finishes to match existing.

ANCHORAGE, ALASKA

SUMMARY OF WORK 01 11 00 - 2

C. Building contains hazardous materials (hazmat), such as asbestos containing material or lead based paint. No hazmat is expected to be within the work area. No hazmat products are to be brought, used, or installed on site.

D. Controls Subcontractor. Schneider Electric is to be subcontracted for building automation controls on this project.

E. Fire Alarm System Subcontractor. The Contractor shall subcontract with Honeywell for all fire alarm system and component work, including temporary relocation or removal of existing components required to complete the work.

F. The summaries above do not cover all aspects of the work. See drawings and specifications for more information.

1.3 DEFINITIONS

A. General: Basic Contract definitions are included in the Contract.

B. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

C. "Regulations": Laws, ordinances, statutes, and lawful orders issued by FAA as The Authority Having Jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

D. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

E. "Install": Unload, temporarily store, unpack, assemble, erect, place, anchor, apply, work to dimension, finish, cure, protect, clean, and similar operations at Project site.

F. "Provide": Furnish and install, complete and ready for the intended use.

G. "Project Site": Space available for performing construction activities. The extent of Project site is shown on Drawings and may or may not be identical with the description of the land on which Project is to be built.

1.4 INTENT OF CONTRACT DOCUMENTS

A. The Contract Documents (contract, specifications, and drawings) indicate the work to be performed for the project. All material, labor, equipment, tools, layout, and supervision must be furnished by the Contractor to complete the work and provide complete operating systems of good commercial grade and workmanship to industry standard. Contractor workmanship shall conform to all of the trades involved, and shall include all items of fabrication, construction, or installation regularly furnished or required for completion and successful operation as intended.

All Contractor work shall be performed by individuals skilled and experienced in their respective

ANCHORAGE, ALASKA

SUMMARY OF WORK 01 11 00 - 3

lines of work. The Contractor is responsible for the supervision, health and safety, inspection, and quality control of its own work, workers, work areas, and lower tiered subcontractors. Work shall be performed to ICC, NFPA, and FAA codes and standards, and manufacturers’ recommendations. All work performed and all materials and equipment used will be subject to approval by the Contracting Officer (CO). This includes, but is not limited to, scheduling, submittals, construction, inspection, testing, and reporting.

B. Titles. Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work are used for convenience and do not imply any separate contractual arrangements of work assignments. Such separations into titles, divisions, sections, or notes should not be construed to establish limits between the Contractor and its subcontractors or vendors.

C. Standards. Reference to known standards within the Contract Documents means the latest edition in effect on the date of solicitation, unless specified otherwise.

D. Related Work/Requirements. Where the Contract Documents refer to related work in other sections or related requirements, the Contractor should not consider the list of related items to be all-inclusive. These lists are provided as a convenience for cross-reference and coordination.

E. Order of Preference. Generally, written words take precedence over drawings. Large scale drawings should govern small scale drawings. The Contractor should not use dimensions scaled from the drawings. The Contractor must verify all dimensions shown on the drawings by actual measurements in the field. Any discrepancy between the drawings and specifications and the existing conditions must be referred to the CO for resolution before any work affected is performed. The Contractor must compare all drawings and verify the figures before laying out the work and will be responsible for any errors that might have been avoided.

1.5 CONTRACT DOCUMENTS

A. Copies of Specifications and Drawings. Two, full size, hard copy sets and one electronic (pdf) copy of the Contract Specifications and Drawings will be furnished to the Contractor without charge, with the exception of applicable publications incorporated into the technical specifications by reference.

B. Specification and Drawing Review. The Contractor is responsible for complete knowledge and understanding of the Contract Documents throughout the life of the Contract. The Contractor must check the Contract Documents immediately upon their receipt and promptly notify the CO of any discrepancies.

C. Contracting Officer (CO) and Contracting Officer’s Representative (COR). The CO is the person designated to act on behalf of the Government in the performance of the Contract. The COR is the CO’s authorized representative. The COR is the point of contact for all work on site between the Contractor and the Government. The Contractor will coordinate all work through the COR, or will keep the COR informed when dealing directly with the CO, and the Government will coordinate through the COR to the Contractor, except in case of urgency or emergency.

ANCHORAGE, ALASKA

SUMMARY OF WORK 01 11 00 - 4

1.6 INDUSTRY STANDARDS

A. Applicability of Standards: Unless the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents to the extent referenced. Such standards are made a part of the Contract Documents by reference.

B. Publication Dates: Comply with standards in effect as of date of the Contract Documents unless otherwise indicated.

C. Copies of Standards: Each entity engaged in construction on Project should be familiar with industry standards applicable to its construction activity. Copies of applicable standards are not provided or bound with the Contract Documents.

1. Where copies of standards are needed to perform a required construction activity, obtain copies directly from publication source.

1.7 MEASUREMENT AND PAYMENT

A. The Contract price constitutes full compensation for the Contractor for furnishing all plant, labor, materials, appurtenances, and incidentals, and performing all operations necessary to construct and complete the items in accordance with the Contract Documents. Payment for each item will be considered as full compensation, notwithstanding that not all features may be mentioned herein. No separate payment will be made for the work, services, or operations required by the Contractor, as specified in Division 1 General Requirements, to complete the project in accordance with the Contract Documents; all costs thereof will be considered as incidental to the work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

*** END OF SECTION ***

WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00 – WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONDUCT OF WORK

A. The work is at a critical government facility, which must remain operational 24 hours a day, 7 days a week. The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, and security shall not be compromised.

B. Security Requirements. This project is on a restricted entry site and no compromise of the security system in any nature or of any duration may be made without prior approval from the Contracting Officer (CO). Facility security personnel and the CO have the authority to remove anyone from the site, including anyone who is determined to be a security risk. See Specification 01 35 53 Security Procedures, including information about facility access badges.

C. Photography Permit. Photography is allowed on site only by permit from the facility. See Specification 01 35 53 Security Procedures.

D. General Area Requirements. The Contractor must confine operations, activities, storage of materials, and parking within the project boundaries and the approved staging and loading/unloading areas. No parking or material storage will be allowed within 20 feet of any exterior fence (see Specification 01 35 53 Security Procedures). The Contractor’s staging area is limited to the area designated by the COR, which will be reviewed and agreed on prior to site mobilization. Any additional space the Contractor deems necessary must be submitted to the COR for review and approval, or be obtained off site, at no additional cost to the Government.

E. Work Hours. Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday not including federal holidays. No work will be performed outside these hours without prior coordination and approval from the COR. If the Contractor intends to work other than normal work hours, they must request approval from the COR at least 2 work days in advance, including for night, weekend, or holiday work. The Contractor shall notify the FAA if personnel will not report to the job site on a normal workday so that the FAA can plan accordingly.

F. FAA Maintenance Moratoriums. Unless allowed otherwise by the FAA, no work shall be scheduled or take place during scheduled or unscheduled moratoriums, including military exercises, such as Red Flag, and the week of and weekends preceding and following the Thanksgiving, Christmas, and New Year’s holidays. Only emergency work to restore critical services to the facility will be considered, and a moratorium waiver must be submitted and approved in advance. The moratorium period will not be counted against the Contract construction duration of the project. Verify exact dates with the COR and include moratorium dates in the Construction Schedule (see Specification 01 32 00 Construction Progress Documentation).

G. Deliveries. The Contractor must provide an individual, submitted to and approved by the COR, who will be responsible for arranging site access for periodic or unscheduled Contractor

WORK RESTRICTIONS 01 14 00 - 2

deliveries. This individual must coordinate with the COR and facility security personnel, prior to the delivery, for site access of the delivery vehicle. Facility security personnel must be provided, at a minimum, with the name of the vendor, the driver’s name, and the purpose for site access. Delivery vehicles arriving at the gate without prior notice and acceptance will be denied access. Delivery vehicles shall only contain items being delivered to the FAA. The vehicle will not be allowed on site if it contains deliveries for recipients other than the FAA.

The Contractor assumes complete liability for the actions of delivery personnel and vehicles while on site.

H. Contractor Superintendent. The Contractor’s superintendent or foreman, or another responsible individual temporarily assigned to act as the superintendent or foreman, must be present on site at all times whenever work is being done, even if the only work being performed is by a subcontractor or is a delivery.

I. Contractor's Use of Premises. The Contractor must allow the Government complete access to all portions of the work site at any time. The Government has the right to search anything or anyone on the facility, including vehicles, containers, and personnel.

J. Idling Vehicles. Parked vehicle engines must not be left idling near air intakes, nor for longer than ten minutes for gasoline engines or two minutes for diesel engines elsewhere on site. Idling vehicles must not be left unattended.

K. Safety Barricades. The Contractor must provide safety cones, barricades, signs, and flag off work areas, including for overhead work and around openings. See Specification 01 35 29 Health, Safety, and Emergency Response Procedures.

L. Special Tool Restrictions. Powder-driven or powder-actuated fasteners, tools, and devices are not allowed on facility property. Not including vehicle engines, fuel (including natural gas, propane, gasoline, or diesel) powered tools and devices are only allowed with one week prior approval and scheduling with the COR. This restriction includes fuel-powered pumps, generators, welders, and air compressors, including those mounted on vehicles but with their own engines.

M. Outages. The Contractor must request in writing and coordinate any mechanical, water, sewer, electrical, or other utility outage at least two weeks in advance with the COR. Number of outages and their durations must be kept to a minimum. Outages could require the Contractor to work during other than normal hours at no additional cost to the Government.

N. De-Energizing Systems. Only the FAA will turn off, lock out, and tag out systems, not the Contractor, including to facility equipment, valves, and breakers. The FAA will lock out and tag out systems, and the Contractor may add their lock out and tag out on top of the FAA’s. The Contractor shall positively verify de-energization before working on individual systems.

O. Testing. The Contractor must notify the COR in writing at least three working days in advance of any testing.

WORK RESTRICTIONS 01 14 00 - 3

1.2 SUPPLEMENTARY REQUIREMENTS

A. The following items are strictly prohibited on the facility.

1. Any unsafe act.

2. Explosives.

3. Guns or weapons.

4. Pets or animals.

5. Blocking facility driveways or entrances.

6. Allowing fumes or odors from the work to enter the facility (see 1.1.J. above).

7. Working on energized electrical circuits (see 1.1.M and 1.1.N above).

8. Fires or burning.

9. Use of forklifts, manlifts, loaders, or other self-propelled equipment unless equipped with a fire extinguisher.

10. Dripping or leaking vehicles or equipment.

11. Refueling of vehicles or equipment while hot.

12. Bringing any material of health, safety, or environmental concern on site without Safety

Data Sheets (SDSs) being readily available at the work site, and without spill containment materials in place and ready to catch spills, including while fueling or servicing vehicles or equipment.

13. Open flame, torching, or other hot work without a fire watch, fire extinguisher, and daily hot-work permit from the COR.

14. Performing any work on site without properly providing warning signs, safety cones, barricades, and flagging off exclusion areas (see 1.1.K above).

15. Performing any work on site without proper personal protective clothing and equipment, such as hard hats, safety glasses, hearing protection, high visibility vests, gloves, protective boots, etc.

16. Performing any work on electrical or mechanical systems before positively verifying that it is locked out and de-energized (see 1.1.N above).

17. Use of any tools or equipment without proper inspection before use, including at least daily inspections of equipment.

18. Use of any tools, equipment, or vehicles unless trained, experienced, certified (if applicable), and authorized by the Contractor, including to operate manlifts or forklifts.

19. Use of any electrical equipment or extension cords in wet conditions or if not in good condition, properly maintained, grounded, and with ground fault circuit interruption (GFCI) protection.

20. Working in an area without at least one 2-A:20-B:C minimum portable fire extinguisher in plain sight and within 50 feet of the work.

21. Working in an area where there is a risk of fire blocking the exit unless a second means of escape is provided in case of emergency.

22. Smoking except in designated areas that have safe receptacles for smoking materials, and that are located more than 50 feet from building entrances and air intakes.

23. Use of cell phones, tablets, or other similar devices while operating vehicles, forklifts, man lifts, loaders, or other self-propelled equipment.

24. Use of cell phones in prohibited (posted) areas of the facility, such as the Control Room.

B. Hot Work Permit. A hot work permit from the COR is required before any open flame, torching, or other hot work is performed. A separate permit is needed each day for each area of hot work. The Contractor shall provide fire extinguishers and fire watch for all hot work, and any necessary fire protection methods, such as fire resistant insulation blankets to contain the

WORK RESTRICTIONS 01 14 00 - 4

hot work. The COR will coordinate with the facility to temporarily disable fire and smoke detectors where needed, and the Contractor shall ensure that fire and smoke detectors have been disabled before starting any hot work. Hot work should be performed in the morning so that fire watch monitoring after the hot work can be concluded before the end of normal work hours. Hot work permits shall be attached to the daily report for that day (see Specification 01 32 00- 2.2.A.13 Construction Progress Documentation).

C. Work in Occupied Areas. The work is to be implemented by the Contractor in a manner and with a schedule that minimizes impact to operational and occupied portions of the facility. It is anticipated that this work will be phased and conducted during off hours and/or on weekends (see Paragraph 1.1.E. above). The proposed methodology and schedule for this work is to be included on the Construction Schedule (see Specification 01 32 00 Construction Progress Documentation).

D. Prevention of Transference of Construction Noise, Dust, and Odors. The Contractor is to establish, to the satisfaction of the COR, and maintain provisions to prevent the transference of construction noise, dust, and odors from construction areas and activities to other areas of the facility. Such provisions could include sealing of existing and new openings in walls, floors and ceilings within the work areas, use of negative pressure air systems, etc. Three days before the Pre-Construction Meeting, the Contractor must submit to the COR for review and approval proposed methodologies for preventing transference of construction noise, dust, and odors.

E. Low-Odor/Low-VOC Materials. Use low-odor / low-volatile organic compound (VOC) materials, including adhesives, sealants, and cleaners. During the submittal process, notify the COR when low-odor / low-VOC alternatives are not available for any required products or uses.

Odors that enter the facility and interfere with facility operations are not allowed.

F. Salvage Items. Any existing component or device that is to be removed and not incorporated back into the work is to be protected and turned over to the COR.

1.3 SUBMITTALS

A. Prevention of Transference of Construction Noise, Dust, and Odors Plan.

B. Safety Data Sheets (SDSs).

C. Hot work permits, requests as needed.

PART 2 - PRODUCTS (Not Used)

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

1.1 SUMMARY

A. This section includes descriptions of the Contractor's options in the selection of products, and procedures for requesting substitution of products.

1.2 OPTIONS

A. Products Specified by Reference Standards or by Description Only. Any product meeting those standards, as approved by the COR.

B. Products Specified by Naming One or More Manufacturers with a Provision for Substitutions.

Provide submittal for substitute material as outlined in this section. Also, see Specification 01 33 00 Submittal Procedures.

PART 2 - PRODUCTS

2.1 PRODUCTS

A. In general, manufacturer’s names, brand names, or model numbers may be specified for items as a basis of design, a schedule, detail, or in a list of approved products. This is not meant to be proprietary and the words "or equal" are implied if not expressly stated after every manufacturer's name, brand name, or model number stated in the specifications. Where manufacturer's names, brand names, or model numbers are specified for items, they set a standard for quality, function, and performance. Note that certain manufacturer warranties may also require other related products be produced by the same manufacturer, or by a manufacturer approved by the manufacturer. Products of other manufacturers are not automatically precluded provided they are the following.

1. Equal or superior in construction, efficiency, utility, or function to the product(s) specified.

2. Of a similar profile, shape, size, style, and configuration and can be incorporated into the work in the space allocated in a reasonable manner reflective of good design and engineering practices.

3. Accepted by the Architect/Engineer of Record and Contracting Officer (CO), in writing, as meeting the specified criteria and fit (both physical and functional) within the project.

4. Submitted for approval as a substitution.

B. The Contractor's submittal for approval of material or products of higher quality than that specified will not obligate the Government to pay any additional costs that may be associated with furnishing and installing the substitute material. The Contractor must, in such transmittals, state that there will be no additional costs borne by the Government as a result of the substitution.

SUBSTITUTION PROCEDURES 01 25 00 - 2

C. The Contractor, when submitting materials for approval, which are other than that cited in the Contract Documents, must submit the necessary scale drawings, product data, and performance and test data of both the materials specified and the proposed substitution materials, so that a proper evaluation of the substitution request may be made. The request shall illustrate how the proposed substitution fits within the allocated space in a reasonable manner reflective of good design and engineering practices.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes administrative provisions for coordinating construction operations on the project, including, but not limited to, the following.

1. General project coordination procedures.

2. Schedule of Values.

3. Coordination drawings.

4. Administrative and supervisory personnel.

5. Correspondence.

6. Project meetings.

1.2 COORDINATION

A. Coordination. Coordinate construction operations to ensure efficient and orderly installation of each part of the work.

1. Coordinate construction activities to ensure that operations are carried out with consideration given to conserving energy, water, and materials.

2. Coordinate construction operations that depend on each other for proper installation, connection, and operation.

3. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

4. Coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.

5. Make adequate provisions to accommodate items scheduled for later installation.

B. Memoranda. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. Prepare similar memoranda for COR and separate contractors if coordination of their work is required.

C. Administrative Procedures. Coordinate scheduling and timing of required administrative procedures with construction activities and other activities in the work area to avoid conflicts and ensure the orderly progress of the work. Such administrative activities include, but are not limited to, the following.

1. Preparation of the Schedule of Values.

2. Preparation of Contractor’s Construction Schedule.

3. Delivery and processing of submittals.

4. Pre-installation conferences.

5. Installation and removal of temporary facilities and controls.

6. Progress meetings.

7. Project closeout activities.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

1.3 SUBMITTALS

A. Schedule of Values (SOV). The Contractor must submit a draft Schedule of Values (SOV) within two weeks after the Contract award and, upon receipt of comments, shall make revisions and submit a final SOV prior to the Pre-Construction Meeting. The purpose of the SOV is to subdivide the Contract amount into line items that can be readily estimated and tracked for monthly progress payments. The SOV must be linked to the Contractor’s Construction Schedule and be separated into hierarchical groupings using the divisions and sections listed in the specifications.

1. The SOV must have a summary showing the whole project totals, each separate division’s total, and the subtotal of each section within each division. The SOV summary must have columns listing the estimated work completed to date, the amount of payments received, the current payment requested, and the amount remaining on the Contract for each line item.

2. Sections with large dollar amounts must be further subdivided into activities within the section, as determined by the Contractor. Line items should be of roughly similar value to the extent possible.

3. The SOV must be updated and re-submitted monthly with each pay request and when changes are proposed and have been made to the Contract price. Progress SOVs must be agreed to by the COR in advance of pay requests.

B. Coordination Drawings. Prepare and submit for review and approval by the COR coordination drawings to illustrate maximum utilization of space for efficient installation of different components, or where coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate the relationships of components shown on separate shop drawings.

2. Indicate the required installation sequences.

3. Refer to other specification sections for specific coordination and/or shop drawing requirements.

C. Request for Information (RFI) Log, with monthly updates.

D. Key Project Personnel. With the start of construction operations, submit and post lists of key project personnel, including the superintendent or foreman, Site Safety and Health Officer (SSHO), Quality Control (QC) Officer, 24-hour emergency contact, alternates, subcontractor foremen, and others. Identify the positions, individuals, company names, and telephone numbers.

Post copies of list in the work area, temporary field office, and project meeting rooms.

E. Utility Service Interruptions. The project is located at an FAA facility with 24 hours a day, 7 days a week operation where any unplanned, unapproved interruption of electrical, natural gas, water, or other services is prohibited. For minor interruptions in these services, provide a utility service interruption plan, subject to FAA approval, no later than three weeks before the first planned interruption, followed by confirmed and approved scheduled shut-down notices at least two weeks prior to each interruption. Also, see Specification 01 14 00-1.1.M.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General. In addition to the superintendent or foreman, provide other supervisory and administrative personnel as required for the proper performance of the work.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

1.5 ON-SITE PERSONNEL

A. General. Whenever work is performed on site, the Contractor must have a company-designated superintendent or foreman, SSHO, QC Officer, at least one worker with current CPR and First Aid certifications, and at least one Contractor telephone for emergency use. For this job, the SSHO and QC Officer positions could be held by one or more qualified workers, as designated by the Contractor’s management. Each position should have a designated alternate in case the primary person is not available.

B. Qualifications. The superintendent or foreman, SSHO, and QC Officer must have at least three years of experience in the type of work being performed and each must be designated by the Contractor’s management as being a qualified, competent person in their assignment. The SSHO must also meet the qualifications required in Specification 01 35 29 Health, Safety, and Emergency Response Procedures.

C. Safety Plan. All workers, including subcontractors, except for brief occasional visitors, such as delivery drivers who shall be escorted by the Contractor, must read, understand, and sign-off on the Contractor’s Safety Plan before working on site. See Specification 01 35 29 Health, Safety, and Emergency Response Procedures.

1.6 CORRESPONDENCE

A. Requests for Information (RFIs). For questions about the Specifications, Drawings, or other aspects of the project, the Contractor shall submit questions electronically to the COR on a suitable RFI form of its choosing. The RFIs must be numbered sequentially commencing with number one (1), with no numbers missing or duplicated. All electronic files and documents must be legible. Enclosures attached or transmitted with the RFI must also be furnished electronically.

Each RFI must include the Contract number, project name, and must have only one subject. The Contractor must create and maintain an RFI log that shows the RFI number, date, topic, and disposition. The Contractor must submit monthly RFI log updates.

1.7 PROJECT MEETINGS

A. General. Schedule and conduct meetings and conferences at the project site. Provide accommodations to attend remotely for FAA personnel working off site.

1. Attendees. Inform the COR, participants, individuals whose presence is required, and others involved about the date and time of each meeting.

2. Agenda. Prepare the meeting agenda and distribute it to all invited attendees.

3. Meeting Notes. Record attendees, noteworthy events, significant discussions, agreements achieved, and other items as appropriate. Distribute the meeting notes to everyone concerned, including COR even if he/she did not attend the meeting, within three days after the meeting.

B. Pre-Construction Meeting. Attend a pre-construction meeting before starting construction, at a time convenient to the Contracting Officer (CO) and the Contractor but no later than ten days prior to the start of construction. The conference will be held on site. The CO will conduct the meeting to review the project and other items listed below.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

1. Attendees. FAA representatives, the Contractor, its superintendent or foreman, SSHO, and QC Officer shall attend the conference. The Contractor will submit their list of attendees to the COR five days before the meeting in accordance with Specification 01 35 53 Security Procedures. All participants at the conference shall be familiar with the project and be authorized to conclude matters relating to the work.

2. Agenda. The CO will distribute the agenda and discuss items of significance that could affect the work, including, but not limited to, the following.

a. Schedule.

b. Changes.

c. Correspondence.

d. Payments.

e. Submittals.

f. Inspections.

g. Coordination of trades.

h. Labor.

i. Safety.

j. Notice to proceed.

k. Other items.

C. Pre-Installation Meetings. Conduct pre-installation meetings at the project site before each construction activity that requires coordination with other construction.

1. Attendees. The COR, the Contractor, and others involved in, or affected by, the installation and its coordination, or integration with, other materials and installations that have preceded, or will follow, shall attend the meeting.

2. Agenda. Review the progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following.

a. Contract Documents.

b. Related change orders.

c. Options.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Compatibility.

h. Schedules.

i. Weather limitations.

j. Manufacturer's written recommendations.

k. Warranty requirements.

l. Space and access limitations.

m. Acceptability of substrates.

n. Temporary facilities and controls.

o. Regulations of authorities having jurisdiction.

p. Testing and inspecting requirements.

q. Required performance results.

r. Protection of construction and personnel.

3. Meeting Notes. Record significant meeting events, discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate actions necessary to resolve impediments to the performance of the work and reconvene the conference at earliest feasible date.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

D. Weekly Progress and Coordination Meetings. Schedule, conduct, and document weekly progress and coordination meetings on site with the FAA during construction. The Contractor’s superintendent or foreman typically lead the meetings. The weekly progress and coordination meetings are in addition to specific meetings held for other purposes, such as pre-installation meetings.

1. Attendees. The COR, representatives of the FAA, and the Contractor shall attend the weekly progress and coordination meetings. The Contractor may also invite subcontractors, suppliers, and other entities who are involved in the planning, coordination, or performance of the work. All participants at the conference shall be familiar with the project and authorized to conclude matters relating to the work.

2. Agenda. Review, correct, and approve notes from the previous progress meeting. Review pending actions and other items of significance. Include topics for discussion as appropriate to plan and coordinate the work.

a. Contractor's Construction and Three-Week Look-Ahead Schedules. Review progress since the last meeting. Provide weekly updates on actual percentage completed for activities. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited and secure commitments from parties involved to do so. Discuss if schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract time.

b. Review present and future needs of each entity present, including the following.

1) Quality and work standards.

2) Change orders.

3) Interface requirements.

4) Sequence of operations.

5) Status of submittals.

6) Off-site fabrication.

7) Deliveries.

8) Access.

9) Site utilization.

10) Temporary facilities and controls.

11) Work hours.

12) Activity hazards analyses.

13) Installation.

14) Inspection and testing.

15) Operation, maintenance, and cleaning.

3. Reporting. Distribute meeting notes within two days after the meeting to the COR, each party present, and other interested parties as determined by the Contractor. Include a brief summary, in narrative form, of progress since the previous meeting and report, a three-week look-ahead schedule, a brief summary of items discussed, and a list of pending action items.

a. Schedule Update. Revise the Contractor's Construction Schedule after each progress meeting when revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report from the meeting.

E. Safety Meetings. Conduct initial, daily, and weekly safety meetings in accordance with Specification 01 35 29 Health, Safety, and Emergency Response Procedures.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 6

PART 2 - PRODUCTS (Not Used)

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CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes administrative and procedural requirements for documenting the progress of construction during performance of the Contract, including the following.

1. Contractor's Construction Schedule

2. Daily construction reports

3. Differing field conditions reports

4. Special or unusual event reports

B. See Specification 01 33 00 Submittal Procedures for scheduling and tracking submittals using the Submittal Register.

1.2 DEFINITIONS

A. Activity. A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor activity is an activity that must be completed before a given activity can start.

B. Critical Path Method (CPM). CPM is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations show when activities can be performed and determine the critical path of the project.

C. Critical Path. The longest continuous chain of activities through the network schedule that establishes the minimum overall project duration.

D. Event. The starting or ending point of an activity.

E. Float. The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either the FAA or the Contractor but is a jointly owned project resource that is available to both parties to meet schedule milestones and the Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned project completion date.

F. Fragnet. A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

G. Major Area. A significant element, such as a separate building or floor of construction.

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CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

H. Milestone. A key or critical point in time for reference or measurement.

I. Network Diagram. A graphic diagram of a network schedule, showing activities and activity relationships.

1.3 SUBMITTALS

A. Contractor’s Construction Schedule, Network Diagram, and report, with monthly updates.

B. Daily construction reports.

C. Differing field condition reports, if any.

D. Special or unusual event reports, if any.

1.4 COORDINATION

A. Coordinate the preparation and processing of schedules and reports with the performance of construction activities.

B. Coordinate the Contractor's Construction Schedule with FAA maintenance moratoriums (see Specification 01 14 00-1.1.F), the Schedule of Values (SOV), subcontractors, the Submittal Register, progress reports, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the work from the parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in the proper sequence.

PART 2 - PRODUCTS

2.1 CONSTRUCTION AND THREE-WEEK LOOK-AHEAD SCHEDULES

A. The Contractor must submit a draft construction schedule within two weeks after the award, and, upon receipt of comments, make revisions and issue a revised construction schedule in one week.

The Contractor’s Construction Schedule must be divided into logical tasks relating to the divisions listed in the specifications and linked to the scopes of work used in the SOV. The Contractor’s Construction Schedule must include dates anticipated for submittals, testing, and inspections.

B. The format of the Contractor’s Construction Schedule must be a Gant-style bar chart on 11”x17” landscape paper, with a task list on the left side column and a row of dates on the top. The task list on the left should include each activity, its activity number, baseline data (original duration, early start date, early finish date, late start date, late finish date, and float), and current or actual data (duration, remaining duration, early start date, early finish date, late start date, late finish date, and float). The dates should be clearly subdivided into months and weeks (a week being

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CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

Monday through Sunday). If printed on multiple pages, the task list column must be on every sheet in the same location to allow easy reading.

C. The Contractor’s Construction Schedule must be updated and re-submitted monthly, and it must be updated and resubmitted when changes are proposed and have been made to the Contract schedule.

D. During construction, the Contractor must submit three-week look-ahead schedules every week before the weekly progress and coordination meeting (see Specification 01 31 00-1.7.D.2.a Project Management and Coordination).

2.2 REPORTS

A. Daily Construction Reports. Prepare a daily construction report and submit it to the COR by 9am the next workday. Daily reports must record project events, including the following information.

1. Project name and the Contract number.

2. Date.

3. High and low temperatures; general weather conditions.

4. Brief summary of activities worked on and progress made, listed by activity number and description.

5. Quality control observations, inspections, tests, issues, deficiencies, and corrective actions.

6. Safety observations, inspections, issues, deficiencies, incidents, accidents, injuries, emergency procedures, and corrective actions.

7. Other items, such as upcoming events or concerns, outages, service connections or disconnections, meter readings or similar recordings, meetings or telephone calls and significant decisions, orders or directives received, change orders received and implemented, special events (refer to Special or Unusual Events Reports), stoppages, delays, shortages, losses, or other notable events.

8. List of Contractor personnel onsite, including subcontractors, suppliers, and vendors, including each name, their company name, trade, and number of hours worked that day on site.

9. List of visitors, including each name, company name, time on site, and reason of visit.

10. List of major equipment on site, including make, model, and hours used.

11. List of major materials received on site and quantities.

12. Signature of who prepared the daily report.

13. Attachments for any supporting documentation, such as subcontractor daily reports, test reports, quality control observation reports, safety inspection reports, incident reports, dig and hot work permits, photos, etc.

B. Differing Field Condition Reports. Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a Request for Information (see Specification 01 31 00-1.6.B). Include a detailed description of the differing conditions and recommendations for resolving the difference.

C. Special or Unusual Event Reports. Submit reports directly to the FAA within one day of an occurrence. Distribute copies of report to parties affected by the occurrence. Reference the special or unusual event report in the daily construction report.

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CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

1. Incidents. All incidents including employee injuries, damage to FAA property, spills, leaks, and near misses will be reported to the COR immediately after the incident occurs. The Contractor will complete an incident report with emphasis on occurrence mitigation no later than the following workday.

2. Unusual Events. When an event of an unusual and significant nature occurs at the project site, whether or not directly related to the work, prepare and submit a special or unusual event report. List the chain of events, persons involved, response by Contractor personnel, evaluation of the results or effects, and similar pertinent information. Advise the FAA in advance when these events are known or predictable.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Schedule. Provide a detailed construction schedule using CPM scheduling. Include drawings (preparation, review, and approval), fabrication, transportation, site work, demolition, installation, testing, and Final Completion.

B. Monthly Schedule Update. On the first day of the month, submit an updated schedule to reflect actual construction progress and activities.

1. Revise the schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue the updated schedule concurrently with the report of each such meeting.

2. Include a report with the updated schedule that indicates every change, including, but not limited to, changes in logic, durations, activity starts, finishes, and durations.

3. As the work progresses, indicate an actual percentage completed for each activity, which shall be agreed upon in advance with the COR.

C. Distribution. Distribute copies of schedule to the COR, testing and inspecting agencies, and other parties identified by the Contractor with a need-to-know schedule responsibility.

1. Post copies in project meeting rooms and field offices.

2. When revisions are made, distribute updated schedules to the same parties, and post in the same locations.

3. Delete parties from distribution when they have completed their assigned portion of the work and are no longer involved in construction activities.

SUBMITTAL PROCEDURES 01 33 00 - 1

SECTION 01 33 00 – SUBMITTAL PROCEDURES

1.1 GENERAL

A. This section includes…