Attachment 1 - Specifications.docx

Statement of Work (SOW) Compressed Gas Cylinder Rental and Demurrage Services for Scientific Research

1. Purpose:

This Statement of Work (SOW) outlines the requirements for the rental and/or lease of compressed gases and associated cylinders for use in research, laboratory, greenhouse, and field operations. The objective is to ensure a reliable supply of high-purity gases in appropriate quantities, with the necessary equipment and support services for safe and efficient use.

2. Scope of Work:

The contractor shall furnish all labor, materials, equipment, transportation, and supervision necessary to provide, deliver, and manage the rental or lease of compressed gases and associated cylinders as specified in this document. The scope includes, but is not limited to:

· Supply of compressed gases (e.g., nitrogen, carbon dioxide, oxygen, argon, specialty gas mixtures).

· Rental or lease of gas cylinders, including high-pressure and liquid Dewar’s

· Delivery and pick-up services

· Cylinder tracking and inventory management

· Maintenance of cylinders in compliance with safety regulations

· Emergency support and troubleshooting

3. Period of Performance

· Base Period: 05/01/2026 – 04/30/2027

· Option Period 1: 05/01/2027 – 04/30/2028

· Option Period 2: 05/01/2028 – 04/30/2029

· Option Period 3: 05/01/2029 – 04/30/2030

· Option Period 4: 05/01/2030 – 04/30/2031

4. Location of Performance

· 3908 Inwood Road, Raleigh 27603

· 3127 Ligon Street, Raleigh 27607

· 2711 Founders Dr, 150 Scott Hall NCSU, Raleigh 27607

· 400 Dan Allen Dr, 328 Shaub Hall NCSU, Raleigh 27606

· 400 Dan Allen Dr, 323 Shaub Hall NCSU, Raleigh 27606

· 400 Dan Allen Dr, 219 Shaub Hall NCSU, Raleigh 27606

· 400 Dan Allen Dr, 226 Shaub Hall NCSU, Raleigh 27606

· 112 Derieux Place, 2574 Thomas Hall NCSU, Raleigh 27607

· 101 Derieux Place, 3105 Williams Hall NCSU, Raleigh, 27695

· 840 Oval Drive, Raleigh, 27606

5. Contractor Requirements

5.1 Compressed Gas Supply

· Provide high-purity gases suitable for laboratory and scientific use.

· Gases must meet or exceed purity specifications requested by the USDA-ARS.

· All cylinders must be clearly labeled and color-coded in compliance with applicable regulations.

5.2 Equipment Rental/Lease

· Provide rental cylinders and liquid Dewar’s in good condition.

· All containers must be regularly inspected, certified, and complaint with DOT, OSHA, and industry standards.

· Include appropriate regulators or accessories as required for specific gases.

5.3 Delivery and Pickup

· Provide routine delivery and pickup of gases and cylinders to specified locations.

· Emergency or expedited delivery must be available with prior notice.

· Maintain logs of all cylinder exchanges and track usage per location.

5.4 Inventory and Management

· Maintain an updated inventory of all leased/rented cylinders.

· Provide monthly or quarterly usage and demurrage reports.

· Supports the Federal Government’s effort to reduce redundant inventory or optimize usage.

6.0 Performance Standards

· Deliveries must occur within 1-2 business days of order placement.

· No cylinders shall be overdue for recertification or leak testing.

· Response to emergency service calls must occur within 24 hours.

· Damaged or defective equipment must be replaced within 48 hours.

7.0 USDA-ARS Furnished Property or Services

None. All equipment and materials shall be provided by the contractor.

8.0 Security and Safety Requirements

· Contractor personnel shall comply with all site-specific safety protocols.

· All delivery personnel must be trained and certified to handle compressed gases.

· Safety Data Sheets (SDS) shall be provided for all supplied gases.

9.0 Invoicing and Payment

Invoices shall be submitted monthly in IPP and shall include:

· Itemized charges for gas usage and cylinder rental

· Delivery and pickup fees (if applicable)

· Demurrage or holding charges

· Surcharges Payment will be made in accordance with the terms and conditions of the contract.