Attachment 1_Specification.pdf

1.0. Scope: This Statement of Work specification describes the requirements Preservation, Packaging, Packing and Marking (PPP&M), Barcoding, shipping and Production of all WMEC 270 A, B Class Cutters

1.1. Requirements: The Contractor shall provide the Coolers listed in Table 1 below. These

Coolers are used in several aspects onboard 270 A, B Class U. S. Coast Guard Cutters.

TABLE 1- List of Parts Kits CLIN Part Number NSN Nomenclature U/I

001 10114-1-AFW 4420-01-397-2075 270A&B J/W Cooler, Fluid EA

002 12-116-1

BEW

2930-01-362-4819 270A&B L/O Cooler EA

003 654-1FH 2935-01-362-0240 270A R/G Cooler EA

2.0. Applicable documents:

2.1. General: The documents listed in this section are specified in section 2 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, users are cautioned that they must meet all specified requirements of documents cited in sections of this specification, whether or not they are listed.

2.2. Document availability: To obtain the referenced documents see section 6 of this specification.

2.3. Government documents: The following documents form a part of this specification to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.3.1. MIL-STD-129R dated 9/27/2019 Military Marking for Military Shipment and Storage

2.3.2. MIL-STD-2073-1E dated 04/22/2019 Standard Practice for Military Packaging

2.3.3. MIL-PRF-24636F Coating System, Weather-Resistant, Exterior Use

2.3.4. Technical Standard 254 Heat Exchangers

2.4. Commercial documents: The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization.

2.4.1. American Society for Testing and Materials, ASTM D6880/D6800M-19 Standard

Specification for Wood Boxes

2.4.2. International Organization for Standardization (ISO), ISO 9001:2015, Quality

Management Systems - Requirements

2.4.3. ISO/IEC 17025:2017(E) General Requirements for the Competence and Testing and

Calibration Laboratories

2.4.4. International Organizations for Standardization (ISO), ISO/IEC-16388-2007, Dated 5/2007, Automatic Identification and Data Capture Techniques – Code 39 Bar Code Symbology

2.4.5. American Society for Testing and Materials, ASTM D3951-18, Standard Practice for Commercial Packaging, 2018

2.4.6. SAE-AMS-STD-595A, Colors Used in Government Procurement, Dated Feb 2017

2.5. Specification order of precedence: In the event of a conflict between the text of this specification and the references cited herein, this statement of work (SOW) shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

In the event of a conflict between the text of this SOW and the references and requirements cited herein, this SOW takes precedence. The Contractor must notify the Contracting Officer (KO) and Contracting Officers Representative (COR) in writing for a resolution of any ambiguity or conflict found in the SOW, Technical Specifications, and references prior to proceeding with any work.

3.0. Requirements:

3.1. General: The parts contained within each Cooler are defined as any items considered being consumable parts, components and assemblies that compose each Cooler contents for use on board the 270 A&B Class Cutters for the US Coast Guard and manufactured by the following vendors:

Kam Thermal Equipment 40 Fleetwood Court Ronkonkoma, New York 11779 Brian Kimmelman (631)-348-4800 KAM Thermal Equipment, Ltd.

The vendor listed above is the OEM Brand Name Mandatory. All parts bought must be purchased from them directly, or from their suppliers. These parts shall be new OEM parts.

Reclaimed, recycled, or aftermarket parts are not acceptable and shall not be used.

3.1.1 Workmanship - All workmanship shall be of highest quality in all respects with close attention paid to form, fit, material, dimensions, finish, etc. all to be in full conformance with the specifications and associated drawings and documents. All materials and components must be of highest quality in every respect and of new manufacture. No use of used materials or components will be permitted.

Any flaws detected in material or construction methods shall be resolved to the satisfaction of the Coast Guard before completing any Cooler. Welded parts shall be free of weld spatter, porosity, undercuts, and other defects. All parts shall be free of burrs and sharp or ragged edges. The manufacture of all critical and or load bearing parts and assemblies shall only be performed by properly certified craftsmen. Commercial parts which are not manufactured by the Cooler manufacturer shall be identified by their marking or by the manufacturer’s technical documentation for identification purposes.

3.2. Certificate of Conformance: A signed, corporate level, Certificate of Conformance (COC) shall be supplied to the Contracting Officer, at the time of contract award. The COC shall state that all coolers and bundles meet or exceed the salient characteristics stated/required by the OEM. Each Cooler procured and shipped (MUST) have a COC attached to the unit in a manner that it will not be lost. The COC must state the serial number of the unit tested as well as all test scores/information.

3.3. Surface preservation: Any part typically painted prior to installation shall be painted prior to delivery. Parts requiring surface preservation include, but are not limited to, pumps, intake side of turbochargers, cylinder heads, thermostats, and valves. Internal components, mating surfaces and rotating/moving components shall not be painted.

Exposed shafting and working machined surfaces, gear-trains, the inside of gearboxes and other finished surfaces dependent on lubrication for preservation shall be lubricated or coated with an appropriate preservative suitable for protection of equipment stowed in an unheated warehouse for up to one year. Preservatives shall be compatible with the intended working lubricants.

3.3.1. Primer coat shall be a High Build Epoxy suitable for use with the finish coat. Finish coat shall be in accordance with MIL-PRF-24635, Silicone Alkyd Enamel Type II Class 1.

Color shall be “Machinery Gray” in accordance with Federal Standard 595 color number 16307 or match the OEM color. High Build Epoxy total paint thickness shall be a minimum of 5 to 6 mils Dry Film Thickness (DFT). Finish coat Silicone Alkyd Enamel Type II Class 1 total paint thickness shall be a minimum of 2 to 3 mils DFT. Total DFT shall be between 7 - 9 mils.

3.4. Storage Report: The Contractor shall maintain and submit to the Contracting Officer a plan for storing of kits at contractor’s facility; providing how the kits will be stored and monitored to ensure protection and visibility of Government property.

3.5. Warranty: If the item(s) required in the contract resulting from this solicitation are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor's most favored customer.

4.0. Quality assurance:

4.1. Quality Assurance Plan: The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented, available for USCG QAR review and in compliance with International Organization for Standardization (ISO), ISO 9001:2015. The Coast Guard reserves the right to send a Coast Guard Quality Assurance Representative (QAR), to witness or review all quality control procedures and tests. All testing will be accomplished on contractor supplied calibrated test equipment. All testing shall be accomplished IAW OEM specifications and procedures and shall be made available to the QAR upon request. It is the intention of the Government to conduct Quality Assurance Inspections during the PP&M, prior to delivery of any parts kits.

4.2. Quality system: The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with the International Organization for Standardization (ISO), ISO 9001:2015. The inspection system shall be documented and available for review by the QAR.

Conformance - The Contractor shall provide complete dimensional and technical data and criteria (including material composition certifications) with detailed parameters and min/max tolerances for use by the QAR in verifying conformance to OEM standards, specifications, and drawings.

The contractor shall prepare and maintain an Equipment Unit Packaging and Marking Plan which shall be presented to the QAR upon request. It is the intention of the Government to conduct Quality Assurance inspections during the Preservation, Packaging, Packing and Marking prior to delivery of any cooler or bundle.

The Marking Plan shall include examples of the cooler and bundle container, packaging, markings, and bar codes. The QAR may verify that acceptable bar code and equipment unit shipping container markings have been applied or are included as part of the Equipment Unit Marking Plan. The QAR inspector may also verify that the packaging, preservation, marking, and bar coding are acceptable for the parts being supplied to the Coast Guard.

4.3. Contractor’s calibration system: The Contractor, as well as any subcontractors, shall be required to maintain a calibration and maintenance system to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with ISO/IEC 17025:2017(E). The system shall include as a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to ensure adherence to calibration schedules. Calibration standards shall be traceable to the National Institute of Standards and Technology (NIST). Documentation in support of this requirement shall be readily available for Government review.

4.4. Quality Assurance Representative Inspection (QAR): The following inspections will be conducted by a QAR and are the minimum necessary required. They are not intended to replace any controls, examinations or tests normally employed by the Contractor to assure the quality of the product.

a. Inventory, and verify condition of all coolers prior to PP&M.

b. Each line item shall be marked/stamped by QAR to verify completion of inspection.

c. Contractor shall provide QAR with a Certificate of Conformance for all individual coolers or bundles in accordance with section 3.2 of this document.

d. Packing and enclosing of crates within the final wooden shipping crate(s) and securing of the wooden shipping crate sides to bottom skid sections.

e. Completion of final crate construction and packing of boxes/crates with installation of the final shipping crate top(s).

5.0. Preservation, Packaging & Marking (PP&M):

5.1. Preservation, Packaging and Marking (PP&M):

PP&M shall be in accordance with IAW MIL-STD-2073-1E, and shall be verified and photographically documented by the Contractor for each unit. Photographs shall include, completion of PP&M, required marking and barcode labels. The photographs shall be provided in a digital format.

Note: The Government reserves the right to have a Government QAR witness PP&M. At the Government’s discretion, if inspection is required, notification will be made on the individual delivery order and/or via modification, s necessary. The KO or Contract Administrator shall be notified at least fourteen (14) calendar days prior to the preservation, packaging and marking of the completed kits. This inspection would include the following:

Completion of PP&M for each crate with item marking labels attached.

Packing and enclosing of crates within the final wooden shipping crate(s) and securing of the wooden shipping crate sides to bottom skid sections.

Completion of final crate construction and packing of boxes/crates with installation of the final shipping crate top(s).

Acceptance occurs at final destination (delivered to cutter’s location or to USCG SFLC Depot inventory location).

5.1.1 Preservation – Applicable methods of preservation and packing shall be applied to all Cooler components, parts, and assemblies to ensure Cooler components are not degraded or damaged during shipment and storage. Methods of protection shall be applied in accordance with IAW MIL-STD-2073-1E, appropriate to protect an item during shipment, handling, indeterminate storage, and distribution to Coast Guard cutters worldwide.

5.1.2. Packaging - Each item on the deliverable list shall be individually preserved, packaged and packed in its own container in accordance with IAW MIL-STD-2073-1E, packaging standards. All items must be packaged in enclosed wooden crates capable of supporting another identical crate. Each crate shall be marked with appropriate marking contract number, NSN, part number etc.

5.1.2.1. Coolers shall be packed for shipment in such a manner as to afford adequate protection to the item from movement, corrosion, deterioration, and physical damage.

during shipment from the supply source to, long term storage facility, USCG Surface Forces Logistic Center depot storage and/or individual cutter locations. Packaging shall also provide adequate preservation and protection for long term warehouse storage and multiple shipments.

5.1.3. Marking – Each preserved and packaged item shall include Identification

Marking, Identification Bar Code Markings, Address Markings and Special Markings in accordance with IAW Mil-STD-129R. Each preserved and packaged item shall be marked with pressure sensitive, weather resistant labels in the upper left-hand side of the two longest sides, (two opposite sides if square) of each box. The label lettering shall be ½ inches minimum height black characters on a white painted background.

Marking shall also include instructions related to handling, unloading, and lifting.

5.1.3.1. This marking shall consist of the STOCK NUMBER, ITEM NAME, SERIAL NUMBER, PART NUMBER, CONTRACT NUMBER, DELIVERY

ORDER NUMBER, GROSS WEIGHT (in lbs.), condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA), and the words U.S. COAST GUARD SFLC MATERIAL. If the kit is shipped in multiple crates, the crates shall be sequentially, numbered along with the total number of crates (i.e. Box 1 of “X”, box 2 of “X”).

Marking Layout:

STOCK NUMBER SEE CONTRACT

ITEM NAME SEE CONTRACT

SERIAL NUMBER N/A

KIT PART NUMBER SEE CONTRACT

DELIVERY ORDER NUMBER SEE CONTRACT

STORAGE WARRANTY DATE "The Delivery Date to Storage or Designated Vessel”

SHIPPING WEIGHT AS DETERMINED

CONDITION CODE CONDITION “A”

QUANTITY & UNIT OF ISSUE SEE CONTRACT

BOX __ OF __ (If required)

U.S. COAST GUARD SFLC MATERIAL CONDITION A, 1 EA

5.1.3.2. If more than one cooler per contract is ordered, each unit shall be marked with a Contractor provided serial number in addition to the applicable Coast Guard Contract Number to avoid ordering, inspection, and storage confusion.

5.1.3.3. Each individual line item shall have the part.

number and quantity clearly indicated on the line-item label.

5.2. Barcoding:

Bar code labels shall be supplied on all parts. Labels shall be in accordance with ISO/IEC-16388-2007 dated 5/2007, Code 39 bar code symbology requirements (reference 2.4.4.). The label shall be intended for long term indoor applications where labels will endure intermittent outdoor exposure. Each label shall contain encoded data for the National Stock Number (NSN) and delivery order/contract number and enclosed in clear plastic laminate. The stock number or numbers, and purchase order/contract number shall be bar coded with Human Readable Interpretation (HRI) immediately below the bar coding on unit and unitized packs.

5.3. Packing List - All material shipped to the US Coast Guard must be accompanied by an itemized packing list securely attached to the outside of the package or container. All packing lists shall cite the Contract and Order Number (when issued after award) with the package in such a manner to provide identification.

A packing list shall be prepared and enclosed for each crate or shipping container, identifying all items included in the shipment with their part numbers, unit of issue, quantity and their National Stock Numbers if known. A copy of the packing list shall be posted inside a waterproof, clear plastic envelope or bag affixed on the outside of the shipping container. Documents and other enclosures shall be sealed in a zip lock or waterproof clear plastic envelope or bag, which shall be permanently affixed to the inside of the shipping container in a conspicuous location when the container is opened. A Master Packing List shall be provided and include how many units were shipped.

A copy of the packing list for each crate or shipping container within the shipset of material shall be prepared and electronically forwarded by FMD to the KO and COR for use as a check-off sheet by SFLC Shipping/Receiving warehouse personnel for each delivery order.

A copy of the list shall be posted inside a waterproof, clear plastic envelope on the outside of one shipping container. The packing list shall clearly indicate how many containers or crates are part of the Shipment of Equipment.

To ensure the cooler or bundle match the parts identified on the packing list, the Packing List and the Bill of Materials shall also be similarly revised by the contractor whenever there are any changes to a cooler or its identifying information. These changes shall be documented and shall include a list of additions or deletions and any item modifications with corresponding updates or changes to item part numbers, and unit cost. Technical documentation supporting or describing this change shall be provided to the Coast Guard KO or COR for notification and approval.

5.4. Shipping:

Cooler units shall be packaged in skid mounted shipping containers, suitable for handling with a forklift. Shipping containers shall be completely enclosed and structurally suitable for stacking one unit on top the other. Shipping containers shall be assembled with bolts or screws to permit ease of removal of the cover or lid from the base for inspection. Major components shall be bolted to the framing system. All Cooler and shall be restrained within the shipping container to prevent Any movement or damage during transportation.

Suitable cribbing shall be provided to prevent part damage during shipment and storage.

Protrusions, projections, corners, sharp edges and fragile areas shall be cushioned to protect the equipment and to prevent rupture of shrink-wrap materials.

• Cooler containers shall be marked on the Upper Left hand of the two long sides.

Lettering shall be at least ¾ inch high.

6.0. Government & commercial document sources:

6.1. Government documents:

a. Department of Defense Single Stock Point (DODSSP Documents) Building #4, Section D 700 Robbins Avenue Philadelphia, PA 19111-5094 FAX

(215) 697-2664 http://www.documentservices.dla.mil/dso.html

b. DLA ASSIST Database

PH: (215) 737-8000

Public Website: https://quicksearch.dla.mil Public/Restricted Website: https://assist.dla.mil Private Website: https://assistca.dla.mil

c. Surface Forces Logistics Center Medium Endurance Cutter Product Line Supply Branch

707 Ordnance Rd.

Baltimore, MD 21226-5000 Thomas Hrynyshyn 410-762-6483 E-mail: thomas.p.hrynyshyn@uscg.mil

6.2. Commercial documents:

a. American Society for Testing and Materials (ASTM) 100 Barr Harbor Drive

PO Box C700 West Conshohocken PA, 19428-2959

1-610-832-9585

b. International Organization for Standardization (ISO)

ISO Central Secretariat 1, ch. De la Voie-Creuse

CP 56

CH-1211 Geneva 20 Switzerland +41 22 749 01 11 http://iso.org

c. National Conference of Standards Laboratories (NCSL) 100 Bureau Drive, Stop 1070

Gaithersburg, MD 20899-1070 301-975- 6478 inquiries@nist.gov