Attachment 1- SOW Window Shades in Various Business Units (REV).doc

STATEMENT OF WORK

Window Shades Installation – Various Business Units

Government Publishing Office (GPO)

732 North Capitol Street NW, Washington, DC 20401

1. PROJECT TITLE

Window Shades Installation – Various Business Units

2. BACKGROUND

The Government Publishing Office (GPO) requires the furnishing and installation of solar roller window shades at various operational areas throughout the facility. Existing windows are either without adequate shading or have damaged and deteriorated shades that no longer provide effective glare control, thermal comfort, privacy, or aesthetic consistency.

This project will provide new manually operated clutch-controlled solar roller shades with matching fascia systems to improve occupant comfort, reduce solar heat gain, enhance visual comfort, and maintain a consistent appearance throughout the facility.

3. OBJECTIVE

The objective of this project is to provide and install durable institutional-grade solar roller shades that:

· Reduce glare and solar heat gain.

· Improve occupant comfort.

· Enhance interior aesthetics.

· Provide privacy where required.

· Match existing shade systems throughout the facility.

· Provide long-term, low-maintenance operation suitable for federal facilities.

4. SCOPE OF WORK

The Contractor shall furnish all labor, supervision, materials, tools, equipment, transportation, permits, and incidentals necessary to:

1. Conduct field verification of all window dimensions.

2. Fabricate and provide solar roller shades.

3. Furnish all mounting hardware, brackets, chains, fascia, and accessories.

4. Deliver materials to the project site.

5. Install shades at designated locations.

6. Coordinate work schedules with the Government.

7. Remove packaging and construction debris.

8. Provide warranties and closeout documentation.

All work shall be performed in accordance with manufacturer recommendations and industry standards.

5. LOCATIONS AND ESTIMATED SHADE SIZES

The following locations and quantities are based on the window openings highlighted in red on the revised shade-location drawings. Dimensions are estimates for planning purposes only. The Contractor shall field verify every opening and confirm the final shade schedule prior to fabrication.

Estimated Total Quantity: 42 Shades

Quantity takeoff is based on forty-two (42) individual window openings shown within the red revision boxes on the Second, Third, Fourth, Fifth, and Seventh Floor plans. Final dimensions and any field conditions affecting grouping, mounting, or fascia length shall be verified by the Contractor before fabrication.

6. SHADE SYSTEM REQUIREMENTS

Roller Shade Type

· Manual clutch-operated solar roller shades.

· Heavy-duty institutional-grade construction.

· Smooth and quiet operation.

· Suitable for high-use commercial and federal facilities.

Clutch System

The shade mechanism shall include:

· Internal rotation bearings.

· Self-lubricating components.

· Heavy-duty clutch operation.

· Oversized sprocket for reduced operating force.

· Continuous chain control.

Operating Chain

· Stainless steel or nickel-plated chain.

· Continuous loop operation.

· Child-safe installation configuration.

7. FABRIC REQUIREMENTS

The Contractor shall provide solar shade fabric meeting or exceeding the following requirements:

Fabric Characteristics

· Solar screen fabric.

· Fiberglass and vinyl composition.

· Basket-weave construction.

· Light-filtering.

· Color to match existing GPO installations.

Performance Requirements

· NFPA 701 Fire Rated.

· ASTM G21 Resistance to Fungi.

· ASTM G22 Resistance to Bacteria.

· Greenguard Gold Certified.

· UV resistant.

· Fade resistant.

· Stain resistant.

Approved Basis of Design:

· Phoenix II Solar Fabric or approved equal.

8. FASCIA REQUIREMENTS

The Contractor shall provide:

· Aluminum snap-lock fascia.

· Concealed mounting hardware.

· Color and finish matching existing GPO installations.

· Secure attachment to building structure.

· Continuous appearance free of dents, scratches, or visible defects.

9. INSTALLATION REQUIREMENTS

The Contractor shall:

· Verify all dimensions before fabrication.

· Protect adjacent surfaces and furnishings.

· Coordinate work with GPO Facilities Management.

· Maintain clean work areas.

· Install shades plumb, level, and fully operational.

· Replace damaged materials at no additional cost.

· Follow all manufacturer installation requirements.

10. SUBMITTALS

Prior to fabrication, the Contractor shall provide:

1. Product data sheets.

2. Fabric samples.

3. Color selections.

4. Fascia finish samples.

5. Shop drawings.

6. Window measurement schedule.

7. Manufacturer installation instructions.

8. Warranty documentation.

GPO approval shall be obtained before fabrication begins.

11. SECURITY REQUIREMENTS

11.1 General

The Government Publishing Office (GPO) is an active federal facility with ongoing operations. The Contractor shall conduct all work in a manner that protects personnel, property, information, and operations. Contractor personnel shall comply with all GPO security policies, access requirements, and directions provided by the Contracting Officer Representative (COR), GPO Police, and facility management personnel.

Failure to comply with security requirements may result in removal from the site and possible termination of the contract.

11.2 Access Control

The Contractor shall:

· Coordinate all site access through the COR.

· Provide a roster of personnel requiring access prior to commencing work.

· Ensure personnel display identification badges at all times while on GPO property.

· Restrict personnel to authorized work areas only.

· Immediately report lost, stolen, or damaged identification badges to the COR.

· Return all Government-issued badges and access devices upon completion of work.

The Government reserves the right to deny access to any individual deemed unsuitable for entry into the facility.

11.3 Security Screening

Prior to performing work, Contractor personnel may be required to undergo security screening, including:

· Identity verification.

· Criminal history review.

· Employment verification.

· Government security checks as determined necessary by GPO.

The Government may prohibit access to any individual who fails to meet security requirements.

Contractor personnel shall not begin work until authorized by the COR.

11.4 Vehicle Access and Deliveries

All deliveries shall be coordinated in advance with the COR.

Contractor vehicles entering Government property are subject to:

· Inspection by GPO Police.

· Search of cargo compartments and containers.

· Verification of delivery documentation.

Vehicles may not be parked in restricted areas without authorization.

Delivery schedules shall be coordinated to minimize disruption to Government operations.

11.5 Material and Tool Control

The Contractor shall maintain accountability of all tools, equipment, and materials.

Requirements include:

· Daily inventory of tools and equipment.

· Immediate reporting of missing items.

· Securing tools and materials when not in use.

· Removal of tools and materials at the end of each workday unless otherwise approved.

Toolboxes, bags, containers, and equipment are subject to inspection upon entry and exit from the facility.

11.6 Protection of Government Property

The Contractor shall safeguard all Government-owned property, equipment, furnishings, documents, and systems located within the work area.

The Contractor shall:

· Protect adjacent finishes from damage.

· Prevent unauthorized access to Government equipment.

· Avoid disruption of critical facility operations.

· Repair any damage caused by Contractor operations at no cost to the Government.

11.7 Sensitive Information

Contractor personnel may have incidental access to Government operations, documents, computer screens, communications, or sensitive information.

Contractor personnel shall:

· Not photograph, copy, record, or reproduce Government information.

· Not disclose information observed during performance of work.

· Not discuss Government operations with unauthorized persons.

· Comply with all federal confidentiality requirements.

Any actual or suspected compromise of Government information shall be reported immediately to the COR.

11.8 Photography Restrictions

Photography, video recording, drone operations, livestreaming, or audio recording within GPO facilities is prohibited unless specifically authorized in writing by the COR.

Authorized photographs shall be limited to those necessary for project documentation.

11.9 Escort Requirements

Certain work areas may require Government escorts.

The Contractor shall:

· Coordinate access schedules with the COR.

· Remain with escorts when required.

· Not enter restricted areas without authorization.

· Allow sufficient time for security processing and escorts.

Additional costs associated with failure to coordinate escorts shall be borne by the Contractor.

11.10 Work Hours

Normal work hours are:

Monday through Friday

7:00 AM – 4:00 PM

Work outside normal hours shall require prior approval from the COR.

The Government may require work to be performed during evenings, weekends, or non-production periods to minimize disruption to facility operations.

11.11 Emergency Procedures

Contractor personnel shall comply with all emergency procedures established by GPO.

The Contractor shall:

· Participate in evacuation procedures when directed.

· Immediately report emergencies, suspicious activities, or security incidents.

· Notify the COR of injuries, property damage, or safety concerns.

Emergency contact information shall be provided prior to commencement of work.

11.12 Contractor Personnel Conduct

Contractor personnel shall maintain professional conduct while on Government property.

The following are prohibited:

· Possession of firearms or weapons.

· Alcohol or illegal drugs.

· Harassment or disruptive behavior.

· Smoking except in designated areas.

· Unauthorized visitors.

Personnel violating facility rules may be removed from the site immediately.

11.14 Security Incident Reporting

The Contractor shall immediately report the following to the COR and GPO Police:

· Lost or stolen Government property.

· Lost access badges.

· Unauthorized access attempts.

· Suspicious packages or activities.

· Security breaches.

· Threats against personnel or facilities.

A written incident report shall be submitted within 24 hours of occurrence.

11.15 Post-Work Security

At the conclusion of each workday, the Contractor shall:

· Secure all materials and equipment.

· Remove trash and debris.

· Ensure windows, doors, and access points affected by the work remain secure.

· Leave the work area in a safe condition for continued Government operations.

This language is consistent with security requirements commonly found in federal construction and facility service solicitations and is appropriate for inclusion in a GPO SOW for occupied facilities.

12. SAFETY REQUIREMENTS

The Contractor shall comply with:

· OSHA Regulations.

· Federal Safety Standards.

· District of Columbia Safety Requirements.

· GPO Safety Policies.

The Contractor shall maintain safe work practices throughout the duration of the project.

13. PLACE OF PERFORMANCE

Government Publishing Office 732 North Capitol Street NW Washington, DC 20401

Work may occur in Buildings A, B, C, and associated occupied spaces.

14. PERIOD OF PERFORMANCE

The Contractor shall complete all work within 60 calendar days after Notice to Proceed (NTP).

Any work requiring access to occupied spaces shall be coordinated with the COR.

15. WARRANTY

Provide:

· Minimum one-year warranty on labor and installation.

· Manufacturer warranty on fabrics.

· Manufacturer warranty on operating hardware.

· Warranty shall begin upon Government acceptance.

16. ACCEPTANCE

Work shall be considered complete upon:

· Final inspection by the COR.

· Correction of punch-list items.

· Submission of closeout documentation.

· Delivery of warranties.

· Removal of all debris and unused materials.

17. EVALUATION CRITERIA

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

The Contractor shall demonstrate:

· Minimum two (2) years of window shade installation experience.

· Successful completion of similar commercial or government projects.

· Ability to meet the required schedule.

· Submission of a project schedule and technical approach.

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