Attachment 1 - SOW - Small fan Coil Unit.pdf

NOAA Office for Coastal Management Small Fan Coil Unit Replacement

Statement of Work

I. SCOPE

The National Oceanic and Atmospheric Administration (NOAA) is a world leader in coastal science and management. NOAA's Office for Coastal Management (OCM) provides the technology, information, and management strategies used by local, state, and national organizations to address complex coastal issues.

OCM's facility is located on the Federal Law Enforcement Training Center (FLETC) in Charleston, South Carolina. It requires replacement of small sized Carrier Fan Coil Units (FCUs) that have reached the end of their life cycle.

II. DESCRIPTION OF WORK

The contractor shall replace twenty-three FCUs located throughout the facility. These are Carrier units:

42VBD03CRCY5AYKH (See Attachments). The contractor shall replace these units with like type units and verify their function once replaced. The contractor shall replace all FCU valves and install electrical disconnect switches inside each unit. The cold-water side piping shall be insulated with its floor entrance insulated and sealed on both the hot and cold-water sides. All FCU's are monitored by the facilities METASYS system.

Replaced FCUs shall be electrically linked back with the room thermostats to ensure proper METASYS control. The contractor shall isolate and drain the close loop system while working on the FCU's. Once totally complete, the close loop system shall be re-filled and treated with Chemgard CL-82. The contractor shall test this system to ensure that the nitrite levels (PPM as NaN03) are between 400 - 1000. Once complete, the contractor shall validate the project upon by demonstrating that each replaced FCU's water flow is correct, all valves are properly installed and operational, that the electrical disconnect switches are functional, that the systems are linked and functional with their appropriate thermostat, that insulation has been installed and that nitrite levels are correct. The contractor is responsible for the disposal of all replaced FCU's, waste and clean-up in a dumpster managed by the contractor. The contractor is not responsible for re-painting and re-finishing walls that were disturbed during FCU replacement. The Federal Government reserves the right to salvage usable FCU parts as needed. The contractor shall provide a one-year warranty on all equipment and work. All written guarantees should be addressed to 2234 South Hobson Avenue, Charleston, SC 29405.

III. TASKS

a. Identify FCU's by size and location needing replacement (See Attachment 3): Small location by room: Outside 120, 120, 121, 123, 124, outside 127, 127, 130, 131, 132, 133, 134, 135, 136, 137, 139, 140, 141, outside 212, outside 240, outside 244,244,245.

b. Replace FCU's as described and dispose of old FCU's.

c. Re-fill close loop system and treat with ChemGard CL-82. Test to ensure proper nitrite levels.

d. Validate project (functionality).

IV. DELIVERABLES

Due Date

1 - Identify Carrier FCU's by location needing replacement TBD 2 - Replace Carrier FCU's, install valves, disconnect switches and link with thermostats -clean work area and dispose of old systems

TBD

3 - Re-fill close loop system treat and ensure orooer nih·ite levels TBD 4 - Validate proiect TBD

V. QUALIFICATION REQUIREMENTS

South Carolina licensed HVAC contractor

VI. GOVERNMENT FURNISHED MATERIALS

Electricity and water

VII. PAYMENT SCHEDULE

Invoice Payment will be tied to acceptance of deliverables. Once a deliverable is accepted by the Office for Coastal Management, an invoice can be sent to the address specified in block 21 of the purchase award Order for Supplies or Services. Finance will process payment within 30-days after receipt of invoice.

VIII. PERIOD OF PERFORMANCE

60 Days from Start of Work

IX. PLACE OF PERFORMANCE

Department of Commerce National Oceanic and Atmospheric Administration Office for Coastal Management 2234 South Hobson Avenue Charleston, SC 29405

X. TRAVEL

Offer shall include travel in their quote. This will be a FIRM FIXED PRICE award with NO cost reimbursements.

XI. . SITE VISIT

1. The Government is planning a pre-proposal site visit between the dates of May 22 and May 26, 2023 during which potential offerors may obtain a better understanding of the work required. All offerors are strongly encouraged to visit the site on this date.

2. Offerors are encouraged to submit all questions in writing at least two (2) business days prior to the site visit. Questions will be considered at any time prior to, or during, the site visit;

however, offerors will be asked to confirm verbal questions in writing after the site visit for an official reply. Subsequent to the site visit, an amendment to the solicitation containing an abstract of the questions and the Government's answers, and a list of attendees, will be made publicly available.

3. In order to facilitate site visit preparations, offerors must contact Rich Townes at rich.townes@noaa.gov no later than noon, TBD to make arrangements for security processing for entry of attendees into the Government facility.

4. In no event shall failure to attend the pre-proposal conference constitute grounds supporting a protest or contract claim.

5. Offerors are cautioned that, notwithstanding any remarks, clarifications, or responses provided at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by written amendment. It is the responsibility of each offeror, prior to submitting a proposal, to seek clarification of any perceived ambiguity in the solicitation or created by an amendment of the solicitation.

6. The pre-proposal site visit will be held:

a. Dates: Be tween May 22 – May 26, 2023

b. Time: Between 9:00 AM and 3:00 PM (EST)

c. Location: 2234 South Hobson Avenue, Charleston, SC 29405

7. Successful offeror shall ensure all personnel on site meet FLETC visitor qualifications.

General requirements usually provide that all contractor personnel on US Federal Facilities be: US born, with no outstanding felony warrants, or no felony convictions.

8. Visitor Requirements

a. Offerors must register at the FLETC Visitor Center upon arrival. The following information is required:

b. Valid driver's license or government-issued picture ID.

c. Current proof of insurance and registration for vehicle.

d. For rental cars, the rental car agreement and current registration.

e. Visitors entering the federal complex by taxi or commercial vehicle will be required to go through the commercial vehicle inspection station, which is at the comer of Bainbridge Avenue and Viaduct Road.

f. FLETC will conduct a background check on all visitors. Visitors failing the background check will not be allowed on the installation

g. For additional information please visit https://coast.noaa.gov/about/directions/

XII. PROPOSAL

Proposals shall contain separate technical and price information. Technical proposals should be limited to a maximum of 10 pages. Technical proposals should be submitted as separate documents/files from the price proposal.

1. Technical Proposal:

a. Successful proposals will thoroughly demonstrate in their technical approach how the offerors will meet or exceed the requirements in Section III, Tasks 1-4.

b. Offeror shall identify three contracts which the offeror has previously performed or is currently performing that are similar in nature to this requirement. If the Offeror has not performed three than it should identify those it has performed or is performing. Successful proposals shall thoroughly describe onsite security.

mailto:rich.townes@noaa.gov

2. Price Proposal: Successful Price Proposals shall include a single total cost. This will be a Firm Fixed Price Award.

3. Proposal submission date: June 16 by 12:00 PM EST.

XIII. EVALUATION CRITERIA

This will be a Firm Fixed Price contract. The method of award will be Lowest Price Technically Acceptable. ·

XIV. IT SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 does apply and a Security Accreditation Package is not required.

XV. CONTRACTING OFFICER REPRESENTATIVE AND TECHNICAL POINT OF CONTACT

Rich Townes 843-481-0168 rich.townes@noaa.gov mailto:rich.townes@noaa.gov