Attachment 1 - SOW Security Window Film.pdf

Version 01/23/2023

SCOPE OF WORK (SOW)

Bureau of Engraving and Printing (BEP)

Western Currency Facility (WCF) Fort Worth, Texas

Security Window Film

PART 1

GENERAL INFORMATION

1. Scope: The contractor shall provide all personnel, equipment, tools, supervision, management, labor, materials, supplies, transportation and other items as necessary to plan, schedule, perform the installation of security window glazing as defined in the Scope of Work (SOW), except as specified in Part 2 as government-furnished property and services, at the Western Currency Facility (WCF). The contractor shall perform to the standards in this contract. The estimated square footage of surface glass are listed in Part 4.

The contractor will be responsible for the installation of security window glazing and any components of the installation process. This includes all sub-components and all associated parts, and equipment. The Contractor is responsible to comply with all required Federal, State, and Local laws, licensing, and regulations.

Installation of the security window glazing will meet or exceed the manufacturers installation requirments. Upon completion of all work, a certificate of product performance compliance shall be issued along with a 10 year product warranty certificate and a 1 year installation warranty.

2. Technical Requirements: The technical requirements of this contract is to provide and install:

2.1.1 Security window glazing on all the windows and doors of the WCF Atrium Building and select winbdows at the Vehicle Inspection Building (VIB), that

2.1.1.1 Meets or exceeds the performance requirments of 3b or higher as identified in GSA TS01-2003; GSA’s Standard Test Method for Glazing and Window Systems Subject to Dynamic Overpressure Loadings.

2.1.2 Window tint on select windows at the VIB, that

2.1.2.1 Provides at least 85% glare reduction and rejects at least 69% solar energy.

3. Performance Period: The contractor shall complete all work within 90 calendar days after the Notice to Proceed (NTP) is issued.

4. Place of Performance: The work to be performed under this contract will be performed at the Bureau of Engraving and Printing, Western Currency Facility’s Atrium section (Bldg. 9000) and vehicle inspection building (Bldg.8900) located at 9000 Blue Mound Road, Fort Worth Texas 76131.

5. Quality Control: Quality Control (QC) is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met.

The Contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints.

The QCP is to be delivered to the Contracting Officer (CO) and Contracting Officer Representative (COR) no later than 10 calendar days after contract award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

5.1.1 Monitoring: The Government reserves the right to monitor the Contractor in any manner necessary, at any times necessary, and at all places necessary to ensure that the work is performed to contract requirements. The Government also reserves the right to monitor the performance at the Subcontractor level and perform inspections at the contractor's place of business, if applicable.

Resolution of non-conforming services discovered at the Subcontractor level will be addressed with the prime Contractor.

5.1.2 Deliverables: See Part 6 – Deliverable Schedule.

6. Federal Government Holidays: The contractor is not required to perform installation services on holidays. For a complete list of Federal Holidays visit:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

7. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hours of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8. Type of Contract: The government will award a firm fixed price contract.

9. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. The Contractor shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP.

Contractor shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall immediately identify and report suspicions to the COR. Contractor personnel performing work under this contract may be subjected to background investigations, conducted by BEP, prior to start of work under this Contract.

10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

11. Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitors Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property; and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

12. Key Personnel: The following personnel are considered key personnel by the government The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent and shall be designated in writing to the contracting officer.

12.1.1.1 Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person must be designated in writing to the Contracting Officer.

12.1.1.2 The Contract Manager shall have the full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

12.1.1.3 The Contract Manager shall be available between 0730 – 1630hrs, Monday through Friday, and at all times while work is being performed onsite, except Federal holidays or when the government facility is closed for administrative reasons.

12.1.1.4 The Contract Manager shall be able to read, write, speak, and understand

English.

12.1.1.5 Contractor Employee General Requirements: The contractor shall not employ persons for work on this contract if such employees are considered by the CO to be a potential threat to the health, safety, security, general well-being, or operational mission of the facility. All Contractor personnel shall present a neat appearance and be easily recognized as contractor personnel and shall wear a uniform shirt clearly identifying the company name.

13. Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel will be required to wear a government issued identification (ID) badge in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

14. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

15. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

16. NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by onsite management personnel of the Contractor. Contractor management will ensure that employees properly comply with the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Services: The Government will provide personnel to coordinate access to work areas.

2.2 Facilities: The Government will NOT provide facilities such office space, telephones or computers. The Government will provide access to restroom facilities.

2.3 Utilities: The Government will provide access to basic utilities such as electrical outlets and water as needed in the performance of this contract. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall provide all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 2 of this SOW.

3.2 Scheduling: The Contractor shall coordinate with the COR to schedule specific dates and times for performance of the work. A schedule of all installation work shall be provided no later than 15 calendar days prior to the start of work for COR approval. The schedule shall provide details of windows to be glazed by office/area.

3.3 Materials/Equipment: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements under this SOW.

3.4 Personnel Information: The contractor shall provide the COR a complete list of all technicians or subcontractors (if applicable) who will be performing under this contract at least 15 calendar days prior to scheduled work. All contractor personnel are required to have, and present, a valid official State or Federal form of identification (i.e. driver’s license), to authenticate their identity.

3.5 Communication: The Contractor shall keep the COR abreast of the on-going status of performance and notifying them of any concerns or issues that may arise during performance/delivery.

PART 4

SPECIFIC TASKS

4. Specific Tasks:

4.1 Basic Services: The contractor shall provide and install:

4.1.1 Security window glazing that meets or exceeds the performance requirements for Performance Condition 3b as outlined in GSA’s “US General Services Administration Standard Test Method for Glazing and Window Systems Subject to Dynamic Overpressure Loadings” on the doors and windows of the first and second floor of the Atrium Building.

4.1.2 Window tint on designated windows located on the Vehicle Inspection

Building (Building 8900). The window tint shall provide at least 85% glare reduction and reject at least 69% solar energy such as 3M’s Sun Control Window Film Night Vision (Tinted Night Vision 15) or similar product.

4.2 Assessment: Conduct pre-solicitation walk through to assess all windows to be glazed and tinted in order to identify items/materials that may impede installation of glazing/tint. Adjust work schedule based on assessment of windows and identify priorities of work.

4.3 Glazing Installation: Install window glazing and sealant on the windows and doors of the administrative area “Atrium” of the Western Currency Facility. A total of 3,294 SQFT of window glazing and shall be installed throughout the WCF Atrium Building as follows:

Glazing for Windows:

1” Insulated Tinted Reflective Glass (L 111.5” x H 48.5”)

Qty = 61 each x 37.55 SQFT = 2,291 SQFT

1” Insulated Tinted Reflective Glass (L 29” x H 79.5”) Qty = 57 each x 16.01 SQFT = 913 SQFT

Glazing for Doors:

¼” Tempered Tinted Glass (L 36” x 90”)

Qty = 4 each x 22.5 SQFT = 90 SQFT

4.4 Tint Installation: Install window tint to select windows of the Vehicle Inspection Building (bldg. 8900). A total of 3,294 SQFT of window tint shall be installed on the following windows:

Tint for Windows (Vehicle Inspection Building):

Ballistic rated glass (L 48” x H 70”)

Qty = 11 each x 23.33 SQFT = 257 SQFT

4.5 Area Clean-Up: Retrieve and dispose of all discarded items associated with the installation process (Trimmings, Packaging, silicone tubes, etc.). If furniture and other items are moved/adjusted during the installation process; return items to original state as much as possible.

4.6 Documents: Provide documentation to COR documenting warranty period; O&M for glazing and tint; certification for level of protection of window glazing.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1 The Contractor must comply with and performing all services associated with this effort in accordance with any and all applicable Regulations/Publications/Codes, including but not limited to Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc.), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring compliance with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request.

PART 6

DELIVERABLES SCHEDULE

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan IAW PWS Para 1.5.1

NLT 10 calendar days after contract award and NLT 10 days if/when revisions are made.

PDF

Via email

CO/COR

Glazing Certification (Level 3b)

Provide with submittal package.

1 PDF

Product Warranty Documentation

Provide with submittal package.

1 PDF

Installation Warranty Documentation

Provide NLT 3 calendar days after government final acceptance inspection.

1 PDF

Via email

CO/COR

Installation Schedule

Provide a at least 15 calendar days prior to the start of work.

1 PDF

Via email

CO/COR

Key Personnel Provided at least 3 calendar days after contract award

1 PDF

Via email

CO/COR

Employee Names

Provided at least 15 calendar days prior to start of work.

1 Via email CO/COR