Attachment_1_-_SOW_Santa_Cruz_Hazardous_Waste_Removal.pdf

STATEMENT OF WORK

National Oceanic and Atmospheric Administration

NOAA FISHERIES

Southwest Fisheries Science Center

Santa Cruz Laboratory Hazardous Waste Support

I. Overview

The Southwest Fisheries Science Center (SWFSC) Santa Cruz Laboratory (SCL) is a fisheries research facility of the National Marine Fisheries Service (NMFS), which is part of the National Oceanic and Atmospheric Administration (NOAA), Department of Commerce. The facility is a two-story, 53,000 square foot building which serves approximately 120 researchers and support staff. Their work consists of laboratory and experimental research that is designed to manage and conserve marine fisheries resources including marine, coastal, estuarine and freshwater habitats.

Activities associated with this effort include conferences, meetings, chemical and biological experiments, aquarium “wet” studies, field research, and computer-based modeling and statistical analyses. These activities generate various hazardous, non-hazardous, and universal waste streams that require specialized handling, transportation, and disposal in compliance with Federal, State, and local regulations.

II. Scope of Work

The SWFSC Santa Cruz Laboratory intends to award a Firm-Fixed-Price Service Contract to a qualified firm with the capability and capacity to provide collection and disposal of hazardous, non-hazardous, and universal waste. The services shall be provided in accordance with current Federal, State, and local regulations. This contract shall not include the disposal of radiological, infectious, or bio-hazardous waste.

The Contractor shall collect and dispose of hazardous, non-hazardous, and universal waste. The contractor shall have the manpower to transport waste from Satellite Accumulation Areas (SAA) to the Central Accumulation Areas (CAA) monthly and lab pack collected waste based on facility generation rate.

The Contractor shall provide all labor, tools, materials, equipment, and transportation necessary for the characterization/profiling, collection, packaging, manifesting, and disposal of hazardous, non-hazardous, and universal waste generated at the Santa Cruz Laboratory.

All activities shall be conducted in accordance with the Resources Conservation and Recovery Act (RCRA), Occupational Safety & Health Administration (OSHA), Environmental Protection Agency (EPA), California Department of Toxic Substance Control (DTSC), Santa Cruz County Environmental Health division and Department of Transportation (DOT) regulations for transportation of hazardous, non-hazardous, and universal waste in accordance with Code of Federal Regulations (CFR) 49.

III. Services to be Provided

a. Task 1: Waste Characterization and Profiling. The Contractor shall identify and categorize all waste streams for lab packs. The Contractor shall prepare, maintain and provide all Waste Profile Sheets for each recurring waste stream. The Contractor must submit profiles for all recurring waste streams (lab packs, universal waste, etc.) for approval to the Technical Point of Contact (TPOC).

b. Task 2: On-Site Collection and Lab Packing. The Contractor shall provide a field chemist monthly to perform on-site SAA waste collection and move waste to the CAA.

The contractor shall ensure all waste is labeled and segregated properly in the CAA. The Contractor shall lab pack the facility waste based on generation rate. The contractor will furnish all DOT-approved containers (e.g., 5, 15, and 30-gallon poly drums) and packing materials such as vermiculite. This task shall include all labor, materials, tools, equipment, analysis, documentation, and support services required to complete this task.

c. Task 3: Transportation and Manifesting. The Contractor shall provide hazardous, non-hazardous, and universal waste disposal services. The Contractor shall coordinate and execute waste pickups, ensuring all Uniform Hazardous Waste Manifests and Land Disposal Restrictions (LDR) notices are accurately completed and signed. Waste pickups are dependent on the amount of waste generated and segregated in the lab pack. The Contractor shall ensure waste is disposed of in accordance with the Santa Cruz Laboratory’s current generator status. The Contractor shall coordinate waste pickups with the TPOC. The Contractor shall provide a certified transporter with specialized vehicles (e.g., box truck with liftgate). This task shall include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, and disposal to complete this task.

d. Task 4: Final Disposal and Certification. The Contractor shall ensure the waste is transported to an authorized Treatment, Storage, and Disposal Facility (TSDF) and that Final Certificates of Disposal/Destruction for all waste is provided.

The successful offeror must possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

IV. SPECIAL WORK REQUIREMENTS

a. All hazardous, non-hazardous, and universal waste generated by the SWFSC Santa Cruz Laboratory shall be disposed of by the Contractor in accordance with current Federal, State, and local regulations governing hazardous, non-hazardous, and universal waste disposal and destruction.

b. Packaging of wastes shall be in the largest container available for that waste stream.

Smaller sizes shall be used for partial loads or to meet the disposal priorities or DOT requirements.

c. The Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the SWFSC or the Federal government. Wastes should be disposed of in the following preferred priority:

1. Recycling chemicals to another party for future use if economically feasible and practical.

2. The treatment of the waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series. These processes include (but are not limited to):

(a) Reprocessing or recovery followed by recycling/reuse.

(b) Chemical neutralization or detoxification.

(c) Thermal treatment (e.g., incineration, pyrolysis).

3. The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate State or Federal agency.

d. Acceptance of the hazardous property at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. It is the prime contractor’s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished.

e. Out-of-country shipments are prohibited under this contract.

f. Waste Characterization. The Contractor is required to perform characterization of all waste streams identified using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to Toxicity Characteristic Leaching Procedure (TCLP). Chemical waste shall include but not be limited to ignitable, corrosives, poisons/toxics, and reactive waste. Work shall be performed in accordance with all applicable Federal, State, and local governing regulations. The Contractor shall obtain permission from the TPOC before conducting chemical analysis to be charged against the contract.

g. Containerizing. The Contractor shall be responsible to package bulk wastes into the largest container feasible. The Contractor shall be responsible for properly containerizing all lab-packs and for assuming all safety measures to prevent harm or injury to SWFSC employees and contracted or otherwise affiliated employees or other personnel (e.g., PPE) and the environment (e.g., storm drain covers). The Contracting Officer’s Representative (COR), TPOC, Environmental Safety and Occupational Health Manager (ESOHM), Site Designated Responsible Official (SDRO), or Environmental Safety and Occupational Health Representative (ESOHR) have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property or the environment. This verbal order shall be followed up by a written stop work order issued by the Contracting Officer (CO) as soon as feasible after the imminently hazardous situation has been stabilized or abated.

h. Accidental Release. Should hazardous, non-hazardous, or universal waste be released during the performance of services under this contract, through no fault of the SWFSC Santa Cruz Laboratory, the Contractor shall be equipped to remediate and assume responsibility for all costs associated with the satisfactory remediation of the spill(s).

This shall include the cost of all labor and materials as well as any actual damage incurred to the facility and harm caused to staff of the SWFSC Santa Cruz Laboratory.

The remediation efforts shall be performed to the satisfaction of the cognizant regulatory authorities and the TPOC and/or ESOHM.

i. Contractor Furnished Materials and Equipment. The Contractor shall furnish all containers, container labels, packing material, and any other necessary equipment and documentation for lab packs. The Contractor may, on occasion, be requested to furnish other waste storage containers (e.g., bulk wastes). The Contractor shall provide a list of containers and pricing with their proposal. Should the government require this service, the contractor shall invoice the container in accordance with the list submitted with their pricing proposal.

j. Location of Pick-Up Points. The Contractor shall be responsible for the pickup of hazardous, non-hazardous, and universal waste from storage locations at the facility as indicated by the TPOC. The location points may be identified at the time of notification of need for removal service. Access to the waste storage area and pick up locations is to be coordinated with the TPOC.

k. Building Occupancy. The SWFSC Santa Cruz Laboratory shall maintain full occupancy for the duration of the services required under this contract unless an exigent emergency requires localized evacuation (e.g., discovery of potentially unstable wastes). The Contractor shall not interfere or hinder the daily operations of the facility while performing services during other than exigent circumstances.

l. Documentation. The following documents will be collected by the Contractor and provided to the TPOC and/or COR upon request:

1. Compliance. The Contractor is required to comply with all Federal, State, and local regulations, policies and procedures regarding tracking, record keeping, manifesting and documentation of all hazardous, non-hazardous, and universal waste. The Contractor shall be required to comply with all changes to such Federal, State, and local regulations and procedures which occur during the term of this contract. The Contractor shall provide the TPOC and/or COR any additional certifications that may be required because of changes in such laws.

2. Removal. The Contractor shall provide all manifests and documentation that apply to the removal and disposal of hazardous, non-hazardous, and universal waste activities conducted by its workforces and/or its subcontractors after initial pick-up of the waste and a final copy (with signature from a disposal facility representative) after waste is accepted by the destination facility. The Contractor shall furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous, non-hazardous, and universal waste generated by the facility under the terms of this contract.

3. Transportation. Prior to the removal and transport hazardous, non-hazardous, and universal waste generated by the facility, the Contractor shall obtain approval and signature for each manifest from the TPOC or his/her designee verifying that the Contractor has accepted the waste from the facility and that the waste was properly shipped for treatment or disposal. Manifests not signed by the TPOC or his/her designee shall not be deemed valid. The Generator Copy, Generator State Copy and Destination State Copy of the executed manifest (signed manifest shall be provided to the facility within thirty (30) days of receipt of waste at the TSDF) shall be provided to the TPOC when hazardous, non-hazardous, or universal waste is disposed of as applicable and before the removal of any waste from the facility.

4. Time Limits. In addition to providing the manifests, the Contractor shall provide a properly executed and signed disposal certificate for each manifest to the TPOC or his/her designee within thirty (30) calendar days of removal of waste from this facility. The disposal certificate shall clearly indicate that all waste has been properly disposed of and shall specify the site and date of disposal or incineration (90-day requirement). Exceptions to this must be approved by the TPOC, ESOHM or COR.

5. Data. All manifests, waste determinations, waste generation data, shipping information and other data required for the proper execution of this contract shall be maintained by the Contractor and readily available to the TPOC, ESOHM, and/or COR upon request. The Contractor shall be able to track the facility's generator status and generate monthly, quarterly, or annual reports for waste removal based on the request of the TPOC, ESOHM, and/or COR. The information shall be provided upon request in a Microsoft Excel spreadsheet or web-based information access and/or at the end of the contract, whichever comes first.

m. Training and Experience. The Contractor representatives who perform services under this contract must be competent, experienced, and qualified to perform such services listed herein. All work performed shall be first class in accordance with established waste best management practices. The Contractor shall submit proof of appropriate training and experience for vendor personnel performing services.

n. Waste Pick-up Schedule. It is the intent of this contract to have a regular waste pick-up on either monthly, bi-monthly, or quarterly schedule depending on the need. The TPOC shall notify the Contractor of the necessity for the pickup for unusual circumstances outside of the normal schedule. The Contractor must coordinate all pickups with the TPOC. The Contractor shall be required to pick up waste within seven (7) calendar days of telephonic notification by the TPOC. The Contractor must call the TPOC to confirm pickups at least 24 hours in advance.

o. Government Estimates. The facility requires services on a recurring basis. There shall be no penalty or additional costs incurred should the SWFSC Santa Cruz Laboratory require more or less than the estimated pickups or disposal volume outlined in the schedule of costs.

p. Safety. In the performance of this contract, the Contractor shall take such safety precautions as the COR or TPOC may determine to be reasonably necessary to protect the lives and health of staff and the public. The COR or TPOC shall notify the Contractor of any noncompliance with the foregoing provisions as well as the recommended corrective action. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served in-person to the Contractor or his/her representative at the site of work, or telephonically to the Contractor’s designated representative, shall be deemed sufficient for the purpose of the previously mentioned. If the Contractor fails or refuses to comply promptly to satisfactorily abate the hazardous condition or situation, the COR may issue an order stopping all or any part of the work and hold the Contractor in material breach of this contract. The Contractor must utilize appropriate PPE, including safety glasses, safety-toe boots, and work gloves.

q. Considerations. Removal of the hazardous, non-hazardous, and universal waste shall be performed during business hours, Monday through Friday, excluding National Holidays.

The TPOC or his/her designee shall be available during those hours for the approval of manifests and other required documentation unless exigent circumstances require services during an unscheduled time. The Contractor shall arrange for a routine (non-emergency) service based upon waste volume. This shall occur on a regular basis depending on waste rate of generation. To be considered for the contract award, the bidder must possess the necessary technical expertise in hazardous, non-hazardous, and universal waste handling, packaging, and disposal in accordance with the RCRA, DTSC, Santa Cruz County Environmental Health and DOT regulations for transportation of waste.

r. RESTRICTIONS. Smoking is prohibited on the SWFSC Santa Cruz Laboratory grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

s. PERSONAL IDENTIFICATION VERIFICATION (PIV). The Contractor and any affiliated staff performing duties for the SWFSC Santa Cruz Laboratory shall be fully PIV registered and shall be completed 45 days after contract award.

V. Period of Performance

The Contractor shall make available to services required under this Statement of Work (SOW) commencing with the effective date of award, unless otherwise directed by the CO and shall provide the required services until the date of contract expiration.

The period of performance shall be 9/3/2026 to 9/2/2027.

VI. Place of Performance

NOAA Fisheries SWFSC Santa Cruz Laboratory 110 McAllister Way Santa Cruz, CA 95060

VII. Submittals

The following shall be provided to the COR with bid proposal submission for evaluation purposes and annually within thirty (30) days of the renewal date of this contract with any changes to original submission clearly identified and highlighted:

a. List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided.

b. Certificates of training and experience of staff and/or personnel who shall perform site work under this contract (all technicians that shall work on the premises shall be expected to have received at least the minimum training required by law as specified in 29 CFR 1910-120, 40 CFR Parts 260-265, 49 CFR Parts 171-178, and all applicable State and local regulations).

c. Description of the Contractor’s experience in hazardous, non-hazardous, and universal waste packaging, transport, and disposal.

d. List of any violations and/or citations that the Contractor has received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. The Contractor shall include information on all related business entities, including associated firms that are owned by the Contractor or owned by a common parent company that shall be involved in any portion of the processing of waste disposal program. If no discharge or violations have occurred, the Contractor must provide a statement that certifies no discharges or violations have occurred.

e. A plan describing Standard Operating Procedures (SOPs) that shall be followed while conducting normal hazardous, non-hazardous, and universal waste management activities. The Contractor shall describe:

1. Site safety and contingency procedures (e.g., spill management).

2. Operational procedures and site management structure.

3. Supplies and equipment practices.

4. Material sampling procedures.

5. Hazard assessment and categorization procedures.

6. Packing procedures.

7. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

8. Procedures for gaining waste acceptance into a transfer/disposal facility.

9. Contractor and project management procedures.

f. A detailed site-specific safety plan that shall be used to ensure that workers and nearby population shall be adequately protected during packaging and removal operations. Plan must include:

1. Information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. The Contractor must submit evidence that the subcontractor is qualified and legally able to provide services.

2. A list of names, titles, addresses, telephone numbers (including cellular), facsimile numbers and e-mail addresses of key managers, supervisors, customer service and field service personnel performing under this contract.

3. Written SOPs for the collection, handling, accumulation, sampling, lab testing, characterization, packing and shipping of hazardous, non-hazardous, and universal waste.

4. A single point of contact including a backup contact.

g. Costs for all Supplies and Services (see Attachment 1 – Cost for Supplies & Services)

VIII. Government-Furnished Property (GFP)

None

IX. Special Requirements

a. Confidentiality and Data Privacy. This contract may require that service contractors have access to Privacy Information. Service contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

b. Intellectual Property Rights. All deliverables are the property of the U.S. Government.

All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order. Documents, files and other data are to be stored exclusively on Government-owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

c. IT Security. Not Applicable

d. Section 508 Compliance. Pursuant to Section 508 of the Rehabilitation Act of 1973 (29

U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998), all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

X. Required Knowledge and Experience

The Contractor shall have experience in hazardous, non-hazardous, universal waste management and disposal. Contractor must be familiar with regulations pertaining to the disposal of hazardous, non-hazardous, and universal waste in accordance with Federal, State, and local laws.

XI. Contracting Officer’s Representative

Mike Carroll, Administrative Officer michael.carroll@noaa.gov 831-420-3914

XII. Project Lead / Technical Point of Contact

Tom Rausch, Facility Manager tom.rausch@noaa.gov 831-420-3901

XIII. Contractor Invoices

The Contractor shall prepare and submit invoices through the Department of Treasury Invoice Processing Program (IPP). If the invoice does not comply with the requirements below, the designated billing office will return it within seven (7) days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has verified completion. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed by the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA makes every attempt to make prompt payments.

Invoices must include the following information:

a. Name and address of the Contractor.

b. Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

http://www.access-board.gov/ http://www.section508.gov/ mailto:michael.carroll@noaa.gov mailto:tom.rausch@noaa.gov

c. Contract number or other authorization for supplies delivered or services performed (including order number and line-item number).

d. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

e. Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading (BOL) number and weight of shipment will be shown for shipments on Government BOLs.

f. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

g. Any other information or documentation required by the contract (e.g., evidence of shipment, BOL invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).

ATTACHMENT 1 – Cost for Supplies and Services

CLIN

No. Item/ Description Units Unit Cost

Consulting and Chemical Sampling:

Expert Consulting Hours

TCLP Chemical Analysis Sample

Labor for SAA Waste Collection:

SAA Waste Collection and relocation to CAA Hours

Labor for Waste Disposal:

Packaging Hours

Manifesting Hours

Other Chemist Services Hours

Mobilization/Transportation:

SWFSC Santa Cruz Laboratory Pick-up

Lab Packs: (cost includes container and packing supplies) Edit list below based on generation and containers that best suits your facility Aerosols (Universal Waste)

55 Gallon Drum Each 30 Gallon Drum Each 15 Gallon Drum Each 5 Gallon Drum Each

Lamps (Universal Waste) Fluorescent Light Bulb Containers Each

Batteries – Lead Acid (non-universal waste) Battery Each

Batteries – Alkaline, NICAD, Lithium Ion (Universal Waste)

55 Gallon Drum Each 30 Gallon Drum Each 15 Gallon Drum Each 5 Gallon Drum Each

Flammable Liquids

55 Gallon Drum Each 30 Gallon Drum Each

Oxidizing Liquids

30 Gallon Drum Each

Mercury Containing Equipment/Devices (Universal Waste)

30 Gallon Drum Each

Corrosive Liquids (Acidic Organic)

30 Gallon Drum Each

Corrosive Liquids (Acidic Inorganic)

30 Gallon Drum Each

Corrosive Liquids (Basic Organic)

30 Gallon Drum Each

Corrosive Liquids (Basic Inorganic)

30 Gallon Drum Each

Toxic Liquids (Organic)

30 Gallon Drum Each

Toxic Liquids (Inorganic)

30 Gallon Drum Each 15 Gallon Drum Each 5 Gallon Drum Each

Reactive Material

55 Gallon Drum Each 30 Gallon Drum Each

Unknown Liquids (Chemical Analysis included)

30 Gallon Drum Each

Non-Regulated Non-Hazardous Waste (Solid)

30 Gallon Drum Each

Non-Regulated Non-Hazardous Waste (Liquid)

30 Gallon Drum Each

Formalin Waste

55 Gallon Drum Each 30 Gallon Drum Each

Supplies: edit list as needed

Satellite Accumulation Area Sticker for Containers (varies depending on hazard and/or regulation)

Each

55 Gallon Metal Drum Each 55 Gallon Plastic Drum Each 30 Gallon Plastic Drum Each 15 Gallon Plastic Drum Each 5 Gallon Plastic Drum Each 2 Gallon RCRA Container Each 30 Gallon Plastic Bags Box 15 Gallon Plastic Bags Box 5 Gallon Plastic Bags Box Packing media / absorbent Each Fluorescent Light Bulb Containers Each Non-Regulated Non-Hazardous Waste Box Each

2 Gallon Non-Regulated Non-Hazardous Container

Each

5 Gallon Non-Regulated Non-Hazardous

15 Gallon Non-Regulated Non-Hazardous

30 Gallon Non-Regulated Non-Hazardous

55 Gallon Non-Regulated Non-Hazardous