Attachment 1-SOW RFQ.docx

Statement of Work (SOW)

Department of Homeland Security (DHS) U.S. Customs and Border Protection (CBP) Office of Facilities and Asset Management (OFAM) Operational Support Facilities Division (OSF)

1.0 PROJECT TITLE: Carrizo Springs Border Patrol Station Trash Removal and Disposal

2.0 BACKGROUND

The Office of Faculties and Asset Management (OFAM) delivers real property, energy and environmental, fleet, uniform, personal property inventory, and other asset and administrative management services support to U.S. Customs and Border Protection (CBP) employees and facilities nationwide. OFAM is organized into the following seven Divisions: OFAM Budget Division; Planning, Programming, and Requirements Division (PPRD); Asset and Administrative Management Division (AAMD); Integrated Services (IS) Division; Mission Support Facilities Division (MSF); Operational Support Facilities (OSF) Division; and Organizational Resources and Support (OR&S) Division.

This requirement will be integrated into one (1) of the seven (7) OFAM divisions: OSF.. OSF is responsible for overseeing the planning, construction, maintenance, repairs, operations, and sustainment of OFAM’s facilities pertaining to the Office of Air and Marine, the U.S. Border Patrol, and the Office of Field Operations to enable the CBP and DHS missions of protecting America and its citizens while facilitating legitimate trade and travel. The OSF Division is comprised of two Program Management Offices (PMOs): Border Patrol and Air and Marine (BPAM) and Field Operations Facilities (FOF). The OSF Division serves as CBP’s program manager for the agency’s large, complex, and diverse facilities portfolio. The portfolio includes approximately 5,000 buildings and structures (with approximately 27 million square feet of building space) as well as 5,600 acres of land. The OSF Division executes its core business functions in accordance with the following overarching priorities:

a. Meeting legal and regulatory obligations and providing safe and secure facilities for CBP employees and the general public.

b. Carrying out stewardship responsibilities by ensuring appropriate maintenance and operations of the existing CBP footprint.

c. Serving as primary liaison with business partners.

d. Executing partner real property facilities requirements.

e. Leading major and minor construction planning, execution, and capitalization efforts.

f. Providing facilities support for mission critical CBP strategic initiatives.

g. Developing initiatives that produce lifecycle cost-savings; and

h. Responding to unexpected operational emergencies (e.g., natural disasters, migration surges, etc.) to support OFAM facilities.

3.0 SCOPE

The purpose of this contract is to provide all labor, material, transportation, training, and supervision to remove and dispose of all trash and debris from (1) Location as noted below. CBP requires Contractor expertise to meet the requirements summarized in the table below and identified in this Statement of Work (SOW) in Section 5.0 Tasks.

Table 1. Service Location and Frequency

Quantity and Preliminary Dumpster Size Pick-up Frequency

1. Carrizo Spring Border Patrol Station 1868 Hwy 85 East Carrizo Springs, Tx. 78834

The resulting task order from this SOW will not include inherently government assignments and is not a personal services contract. As such, in accordance with Federal Acquisition Regulation (FAR) 37.104, the Contractor shall exercise relatively continuous supervision and control over Contractor personnel. Contractor personnel are not Government employees.

4.0 APPLICABLE DOCUMENTS

None.

5.0 TASKS

The Contractor shall provide trash pick-up and disposal services to include furnishing and providing three (3) each four (4) Cubic Yard Dumpster for the Carrizo Springs Border Patrol Station for the health and safety of personnel and visitors. The Contractor shall:

5.1 Service Requirement

a. Be responsible for picking up and properly disposing of waste (including providing the transportation vehicles and drivers).

b. Provide all labor, material, transportation, training, and supervision to remove and dispose of all trash and debris from various locations throughout the Del Rio Texas, Border Patrol Sector.

c. Provide for all travel, transportation, and personnel (on and offsite) required for delivery, installation, setup, relocation, disposal, breakdown, removal, and pickup.

d. Schedule all trash pick-up times and dates with the Government Point of Contact for each location. This list shall be provided to the Government 10 working days after the contract award kickoff meeting: using MS Excel or MS Word. Any updates to the schedule must be approved by the Government COR and shall be submitted with the monthly status report (Deliverable 5.1.a).

e. Ensure the ground is suitable for dumpsters (firm and stable bearing ground and/or concrete leveling blocks).

f. Ensure access and parking/maneuvering of all vehicles around the dumpster.

g. Be responsible for any and all damages caused to surrounding Government property and equipment.

h. Maintain sanitary conditions including keeping the dumpsters clean and sanitary and cleaning any waste or spills incurred during the pickup and disposal of waste.

i. Treat and dispose of waste generated off site (not on CBP site) in accordance with applicable local, city, state, federal and environmental regulations, and laws.

j. At no time treat and/or dispose of waste on CBP sites.

5.2 Location

a. The Contract shall provide trash pick-up service for the location listed in Table 1 above.

5.3 Frequency

a. The frequency of the trash pick-up is listed in Table 1 above.

b. Contractor shall perform all work Monday through Friday, excluding Federal holidays, between the hours of 7:30 AM and 4:30 PM central time.

c. Additional pick-up times may be added by mutual agreement between the Contractor and the Government CO.

5.4 Regulations

a. Obtain and maintain in effect all necessary permits and licenses required by the Federal, State, or local government, or subdivisions, or any other duty constituted public authority.

b. Obey and abide by all applicable laws and ordinances pertaining to these services.

c. Observe all applicable OSHA requirements.

5.5 Management

a. Maintain a primary and secondary POC contact list with 24-hour support help desk.

b. Invoice all services monthly.

c. No overtime related cost will be paid by the Government.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

The Contractor shall submit deliverables within the periods denoted in the following table. The Contractor shall submit deliverables by email to the Contracting Officer’s Representative (COR). The Government will have five (5) working days to review and approval deliverables. If rejected, the Contractor shall make corrections as specified and resubmit the deliverable for review and approval within five (5) calendar days. Final approval and acceptance of all deliverables will occur under the direction of the COR.

Table 2: List of Deliverables

The Contractor shall ensure all deliverables comply with the CBP Style Guide, provided by the Government at the contract kick-off meeting. The Contractor shall ensure that all documents are: complete, free of spelling, grammatical and typographical errors., and final deliverables require minimal edits.

7.0 PROJECT MANAGEMENT

7.1 Contract Kick-off Meeting

The Government will host a formal contract kick-off meeting within at least 10 working days after contract award. The purpose of the kick-off meeting is to ensure there is mutual agreement and understanding of contract requirements, and terms and conditions; align contract objectives and expectations; and establish roles and responsibilities. Government leads will be identified at this meeting. The Contractor’s key personnel and contract representatives are expected to attend the meeting.

7.2 Monthly Status Report

The Contractor shall prepare and submit Monthly Status Reports (MSRs) (Deliverable 7.2.1) electronically to the COR no later than the 10th of each month. The MSR shall include the contract number, contract title and time period. A mutually agreed upon MSR format will be determined thirty (30) calendar days after contract award. At a minimum, the MSR shall include a narrative description of the following areas:

a. Amount of trash pick-up monthly.

b. Problems or delays that the Contractor has experienced that could affect cost, schedule or performance in the conduct of services, along with recommended solutions.

c. Specific action(s) that the Contractor would like CBP to undertake to alleviate a problem.

d. Invoices submitted and paid during the reporting period.

8.0 PLACE OF PERFORMANCE

Work will be accomplished at the following location:

Carrizo Spring Border Patrol Station 1868 Hwy 85 East Carrizo Springs, Tx. 78834

9.0 PERIOD OF PERFORMANCE

The period of performance for this requirement will be one (1) base year, four (4) one (1) year option periods.

Base Year: 04/01/2025 – 03/31/2026

OY1: 04/01/2026 – 03/31/2027

OY2: 04/01/2027 – 03/31/2028

OY3: 04/01/2028 – 03/31/2029

OY4: 04/01/2029 – 03/31/2030

10.0 SECURITY/ACCESS TO CBP FACILITIES

To enter CBP facilities, Contractors will be required to coordinate with the CBP COR and Government POC and follow the security protocols established. An explanation of the security protocols is provided below.

a. Clearance/screening is required for 100% of Contractor workers and supervisors accessing CBP facilities on this contract.

b. Clearance is based upon a favorable local/state/national criminal history and immigration status records check. The Contractor must submit the names of prospective representatives (to include SSN, DOB and Driver’s License Info) no less than 48 hours in advance of commencement of work on the premises.

c. The CBP, Del Rio Sector Security Officer will notify the Contractor’s CO and COR whether an employee has been cleared.

The Government requires the Contractor to provide a trained workforce of qualified professionals.

The Contractor must designate a Project Manager (PM) to act as the single point of contact for administration of this contract. The PM will be the principal point of contact for the COR.

The Government may at their discretion direct the Contractor to remove any Contractor employee from CBP facilities for poor performance, inappropriate conduct, or security reasons.

11.2 Hours of Operation

The Contractor shall perform all work Monday through Friday, excluding Federal holidays, between the hours of 7:30 AM and 4:30 PM central time. Federal holidays are listed in Table 3.

Table 3: Federal Holidays

The annual holidays are published by the Office of Personnel Management for each fiscal year. Any other day designed by Federal statute, by Executive Order or by the President’s proclamation are also applicable.

12.0 ADMINISTRATION

12.1. Contracting Officer’s Representative (COR) Primary

To Be Determined

12.2 Contracting Officer’s Representative (COR) Alternate

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