Attachment 1 SOW Revised 26 Sep 2024.docx
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About this file
This is a Statement of Work (SOW) for liquid propane (LP) storage and delivery services at three U.S. Air Force locations: USAF Academy, Farish Recreational Area, and Bullseye Airfield in Colorado Springs, Colorado. The contractor must provide and maintain propane storage tanks (13 total tanks: eight 500-gallon and five 1000-gallon) and perform monthly delivery services. The tanks must be new or reconditioned, manufactured within the last 20 years.
The service provider must handle installation, maintenance, and emergency services (4-hour response time required), while maintaining tanks' appearance and scheduling regular monthly deliveries. A key requirement is the transition of replacement tanks by July 31, 2025, with a specific transition window of July 21-31, 2025, limiting service disruption to 4 hours maximum per tank. The SOW includes detailed delivery schedules showing seasonal usage patterns, with annual consumption of approximately 19,669 gallons across all locations. The contractor must comply with all local, state, and federal regulations, including OSHA Standard 29 CFR 1910.110 and NFPA regulations.
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Text version
STATEMENT OF WORK
FOR
LIQUID PROPANE (LP) STORAGE & DELIVERY
UNITED STATES AIR FORCE ACADEMY COLORADO SPRINGS, COLORADO
Revision 1.2 Date: 2025
XQPZ25-1002G
TABLE OF CONTENT
| PARA | DESCRIPTION | PAGE |
| Cover Page | 1 | |
| Table of Content | 2 | |
| Description of Services | 3 | |
| Basic Services | 3 | |
| Installation and Maintenance | 3 | |
| Appearance | 3 | |
| New Services | 3 | |
| Scheduling Work | 3 | |
| Emergency Service | 3 |
Transition Time & Coordination of Tank Replacement. 3
1.1.7 Government Furnished Property 4
APPENDICES:
| A. Propane Annual Delivery/Usage Example | 5 |
| B. Location of Farish | 6 |
| C. Location of Bullseye | 7 |
| D. Existing Propane Tank Locations | 8 |
STATEMENT OF WORK
1. DESCRIPTION OF SERVICES: The Service Provider (SP) shall provide both; A) Propane storage tanks (SP-owned tanks) and B) Monthly service to deliver and fill all tanks. The service provider shall provide all management, tools, vehicles, equipment and labor to provide Liquid Petroleum (LP) gas service in three general locations; 1) USAF Academy 2) Farish Recreational Area (See Appendix B for location), and 3) Bullseye Airfield (See Appendix C for location). SP shall provide propane storage tanks per schedule (below), delivered and connected to government distribution piping, together with any and all required accessories normally provided at the tank, such as level indicators, shut-off valves, pressure safety valves, pressure regulators. Propane storage tanks shall be new or reconditioned with date-of manufacture not to exceed 20-years old. All SP equipment shall be maintained by SP, as required, to insure continuous operation for the duration of this contract.
Storage Tank Schedule USAFA 2 each 500 gallon tanks (B5342 Archery Clubhouse, Fire Training Airplane) Farish Recreation 5 each 500 gallon tanks 5 each 1000 gallon tanks Bullseye Airfield 1 each 1000 gallon tank
1.1. BASIC SERVICES:
1.1.1. INSTALLATION AND MAINTENANCE: The Service Provider (SP) shall install, maintain and perform maintenance on all SP-owned tanks in accordance with all local, state, federal regulations, OSHA Standard 29 CFR 1910.110 and National Fire Protection Association (NFPA) regulations.
1.1.2. APPEARANCE: The service provider shall maintain all tanks in an appealing appearance (uniformly painted and/or touched up as necessary and marked with all appropriate labels).
1.1.3. NEW SERVICES OR MODIFICATION OF SERVICE: In the event that a new, or additional propane service is required, or in the event that propane service needs to be removed, SP shall be notified in advance and shall provide an estimate to deliver or remove such service for the duration of this contract.
1.1.4. SCHEDULING WORK: The service provider shall schedule the deliveries to effectively maintain the tank propane content at a serviceable level, without interruption caused by lack of propane. SP should plan, generally, on monthly deliveries, adjusted to accommodate weather conditions and seasonal usage patterns (Ref: Appendix A)
1.1.5. EMERGENCY SERVICE: The service provider shall provide 24 hour emergency service. The service provider shall provide the Academy with contact information (names and phone numbers) of personnel to be contacted in case of an emergency during off duty time prior to start of this contract. The service provider will be expected to respond within 4 hours after being contacted.
1.1.6. TRANSITION TIME AND COORDINATION OF TANK REPLACEMENT: Existing propane tanks, currently in-service, are eligible to remain in-service provided date-of-manufacture does not exceed 20 years. Alternatively, replacement tanks may be furnished to satisfy the requirements of this contract. Replacement tanks must be transitioned into service by 31 July 2025. SP shall coordinate with the current propane provider (current SP) to implement an effective transition to replacement tanks, limiting individual service disruption to 4 hours, maximum, at each tank. Propane remaining in existing tanks shall be transferred to new tanks, where it is reasonably feasible to do so. Any transition to replacement tanks must be fully completed during the 21 July 2025 – 31 July 2025 timeframe. Provide to USAFA Contracting Officer, in advance, written plan/schedule for tank replacement, coordinated with current Propane Provider. Perform complete leak testing following installation of new tanks.
1.1.7 GOVERNMENT FURNISHED PROPERTY: N/A
APPENDIX A
TYPICAL ANNUAL PROPANE DELIVERY/USAGE EXAMPLE
| BLDG # |
| OCT |
| NOV |
| DEC |
| JAN |
| FEB |
| MAR |
| APR |
| MAY |
| JUN |
| JUL |
| AUG |
| SEP |
| TOTAL |
| % |
508 (500g)
51.2
112.3
175.6
165.3
148.2
199.5
125.9
113.6
90.5
1182.1
6.0%
500 (1000g)
200.3
283.1
452.9
466.0
478.9
642.3
295.9
331.4
122.6
265.4
3538.8
18.0%
512 (500g)
248.9
300.9
335.8
317.8
294.2
496.5
260.8
429.5
237.3
323.2
3244.9
16.5%
514 (1000g)
88.6
396.3
519.5
348.7
245.5
155.6
1754.2
8.9%
511 (500g)
117.1
251.8
211.4
253.4
90.4
73.1
81.9
1079.1
5.5%
700 (500g)
121.6
150.6
87.2
75.9
435.3
2.3%
730 (1000g)
440.7
286.8
727.5
3.7%
740/750* (2 x 1000 gal)
374.1
381.3
451.1
266.0
915.6
298.2
398.3
203.7
366.2
3779.5
19.2%
947 (500g)
100.8
133.1
178.6
128.3
147.3
167.7
93.0
119.9
114.9
1183.6
6.0%
Bullseye (1000g) (Ellicott Airfield)
228.4
370.6
202.1
344.5
319.5
259.3
1724.4
8.8%
USAFA Archery (500g) (B5342)
116.3
202.2
186.4
125.8
64.8
74.8
770.3
3.9%
USAFA Fire Training Airplane (500g)
81.9
167.8
249.7
1.3%
Total Gal's
896.7
1548.2
2732.0
2423.1
2747.0
3556.2
1423.5
64.8
1714.1
636.7
1927.1
19669.4
Appendix Revision 1.2 Date: 2025
XQPZ25-1002G
APPENDIX B
LOCATION OF FARISH MEMORIAL RECREATION AREA
APPENDIX C
MAP TO BULLSEYE AIRFIELD
APPENDIX D
EXISTING PROPANE TANK LOCATIONS - 2024
LOCATION
ACTIVITY
TANK SERIAL NO.
| TANK SIZE (GAL) |
| CONTRACTOR OWNED |
| GOVT OWNED |
| Farish 508 |
| Shop (B508) |
| n/a |
| 500 |
| 1 |
| Farish 500 |
| (B500) |
| n/a |
| 1000 |
| 1 |
| Farish 512 |
| (B512) |
| n/a |
| 500 |
| 1 |
| Farish 514 |
| (B514) |
| n/a |
| 1,000 |
| 1 |
| Farish 511 |
| Garage (B511) |
| n/a |
| 500 |
| 1 |
| Farish 700 |
| Check-In (B700) |
| n/a |
| 500 |
| 1 |
| Farish 730 |
| Shower/Bathhouse (B730) |
| n/a |
| 1,000 |
| 1 |
| Farish 740/50 |
| Duplex & Conf (B740 & B750) |
| n/a |
| 1,000 |
| 1 |
| Farish 740/50 |
| Duplex & Conf (B740 & B750) |
| n/a |
| 1,000 |
| 1 |
| Farish 947 |
| Barn (B947) |
| n/a |
| 500 |
| 1 |
| Bullseye |
| 8 Miles East of Ellicott |
| n/a |
| 1000 |
| 1 |
| AF Academy |
| Archery Range (B5342) |
| n/a |
| 500 |
| 1 |
| AF Academy |
| Mock Fire Training Airplane |
| n/a |
| 500 |
| 1 |
Total
| 13 |
| 0 |
Attachment 1 Revision 1.1 Date: 2024
XQPZ25-1002G
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