PAVING IDIQ

STATEMENT OF WORK

PREPARED BY:

5 CES/CENM

MINOT AFB, NORTH DAKOTA

15 MAY 2026

INDEX FOR

STATEMENT OF WORK

PAVING IDIQ

1. Definitions

2. Description of Work

3. Pre-Negotiated Itemized List

4. Contractor’s TO Proposals

5. Contractor Personnel

6. Contractor Operations

7. Project Documents, General

8. Progression of Work

9. Material Approval Submittals

10. As-Built Documents

11. Operation and Maintenance Manuals

12. Warranty of Construction

13. Quality Control Plan

14. Daily Construction Activity Reports

15. Field Survey Requirements

16. Government Furnished Equipment/Materials

17. Government Equipment on the Site

18. Disposal of Waste

19. Contractor Storage Location

20. Construction Site Maintenance

21. Security

22. Work in Special Security Areas

23. Flightline Access

24. Delays in Entering and Leaving Work Area

25. Safety and Health

26. Asbestos Requirements

27. Lead Based Paint Requirements

28. Precautions Against Hazards

29. Use of Tobacco Products in Air Force Facilities

30. Recording and Preserving Historical & Archeological Finds

STATEMENT OF WORK

FOR

PAVING IDIQ

1. DEFINITIONS:

a. 35% Design – A project submitted for solicitation which encompasses a 35% completed set of drawings, a Statement of Work (SOW), and the Paving IDIQ Master Specifications as technical supplement. The 35% design shows essential components of a full design and conveys the project intent to the contractor.

b. 100% Design – A project submitted for solicitation which encompasses a 100% completed set of drawings and specifications tailored to the specific project. With a 100% designed project, the summary of work will be identified in the individual project’s tailored specifications.

c. Authority to Advertise (ATA) – Under this authorization, the Contracting Officer may issue solicitations for paving project requirements when award of the contract is anticipated in the current fiscal year or early in the next fiscal year. Funds may not be currently available but are expected to be available during the current fiscal year, or early in the next fiscal year. If funds cannot be provided, the solicitation will be canceled.

d. Beneficial Occupancy - Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.236-11, Use and Possession Prior to Completion, allows for the use or occupation of a structure prior to final acceptance. The Contracting Officer must notify the contractor of the intent of the government to take Beneficial Occupancy in writing. If the Air Force utilizes the structure, the Contractor must ensure there is no alteration, repair, or change in any way to the facility or any equipment therein prior to the Government taking final acceptance. Changes of this nature could alter the Government’s rights under the contract clauses for warranty and inspection.

e. Best Value - A process used to evaluate proposals based on the quality of the overall construction approach in addition to the other criteria included in the request for proposal. When used, the “best value” evaluation factors will be included in the TO and may vary between projects. Award may be given to an entity other than the low offeror.

(1). Evaluation Factors – Those components of a project construction phase, as identified in the TO, which represent significant importance to the successful execution of the project and to the User’s mission, used to evaluate the overall quality of the proposed construction methodology.

(2). Deficiency – A material failure of a proposal to meet the TO requirements.

(3). Rating – The application of a scale of words, used in conjunction with the narrative, to denote the degree to which the proposal has met the requirements established by the TO.

f. Designer of Record (DOR) - The individual accountable for specific portions of the design documents. When professional certification is required for the design, the Designer of Record would be the individual providing certification for that portion of the design. When professional certification is not required, the Designer of Record would typically be the individual who provided the design or specifications for a particular aspect of the project (i.e., architectural, civil, structural, mechanical, or electrical).

g. Fair Opportunity Proposal Request (FOPR) – A FOPR will be issued to solicit all projects under the Paving IDIQ, subsequent to IDIQ contract award. The FOPR will define the project requirements and may require the contractor to perform internal design for projects solicited without a 100% completed set of drawings and specifications.

h. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) – Items of equipment or material which the government will supply to the contractor for use in the construction of a project.

i. Investigative Costs – Those costs identified by the contractor which represent the portion of the overall project cost attributed to all investigative services necessary to prepare construction documents.

j. Investigative Services – For exterior work, the investigative services will typically include, but are not limited to, performing a survey of the project site including topography, cross sections, drainage survey, and bench level circuit. In addition, it may include verification and documentation of the location and size of all existing utilities and pertinent surface features for inclusion on the topographic survey map. For exterior work, the investigative services should also include verification of all existing conditions affecting the execution of the work as described in the FOPR.

k. Notice to Proceed (NTP) – The official statement authorizing the contractor to begin administrative, technical, and construction work on an individual project. The NTP shall be signed and dated by, at a minimum, both the Contracting Officer and the Prime Contractor.

l. Request for Information (RFI) – An RFI is an official document that the contractor must submit when discrepancies or unclear details are found between solicited document within a Task Order or between manufacturer specifications/recommendations and solicited documents within a Task Order.

RFIs shall contain a description of the discrepancy, a proposed solution(s), clear indication whether the proposed solution(s) will incur additional time and/or cost, the name and position of the individual requesting information, and the date/time stamp indicating when the request was submitted.

m. Statement of Work (SOW) – A document prepared by the Government and issued to the contractor as part of the FOPR for projects which have not been 100% designed which defines the specific technical requirements for the project.

n. Task Order (TO) – A document prepared by the government and issued to the contractor which contains the general requirements and parameters of the proposed project. Included in the Task Order is the Statement of Work or a 100% completed set of drawings and specifications defining specific technical requirements for the project, as well as information such as budget limitations, type of solicitation, design certifications, etc..

2. DESCRIPTION OF WORK:

a. Contract Scope: The Paving IDIQ will be utilized to execute a broad range of paving repair and replacement requirements and projects on real property at Minot AFB, North Dakota. This includes minor and major work in the non-restricted areas of Minot AFB, minor and major work within the Weapon Storage Area (WSA) and Missile Storage Area (MSA), and minor work on the Airfield. Each project will be further defined in individual task orders (TOs). The contractor will provide all necessary labor, materials, equipment, plant, tools, transportation, testing services, and quality control/supervision/administration functions to complete each TO. The contractor may, and likely will be, required to provide for multiple projects at one time. Contractor shall provide subcontractor management including, but not limited to, surveillance, quality control, and scheduling. Subcontractors must be available to ensure quick response times. The contractor must have the ability to manage and control multiple subcontractors at multiple job locations. The contractor must ensure subcontractors are competent and capable of handling all tasks assigned to them, and shall ensure that each subcontractor is not assigned more work than they can accomplish satisfactorily to meet all individual project requirements. Contractor shall have a support staff that includes clerical, quality control, project superintendent, drafting, and design personnel as necessary to prepare bids/proposals and execute the construction phase of all TOs.

Work under this contract will consist of two types: TOs not utilizing a pre-negotiated list of items and prices, and TOs specifically utilizing a pre-negotiated list of items and prices. The full list of items to include for pre-negotiated pricing is in Section 3 of this Statement of Work (SOW). TOs that include a completed 100% set of drawings and specifications, or a SOW accompanied by a 35% set of drawings, will not utilize pre-negotiated pricing. TOs utilizing pre-negotiated items and pricing will specifically state this within any provided SOW.

The work shall be in accordance with FOPR documents issued within this solicitation. The projects will require work to be performed, but not limited to, the following: maintenance, repair, replacement, alteration, demolition, paving (concrete and asphalt), site work, earthwork, cast-in-place concrete, and striping. Projects may include, but are not limited to: full depth repairs, mill & overlays, crack sealing/repair, joint sealing/repair, base/sub-base/sub-grade work, geotextiles, culverts, or any combination of these features.

Structures within this IDIQ include, but are not limited to: roads, streets, intersections, parking lots, driveways, approaches, sidewalks, and trails.

Although the preponderance of work under this IDIQ will be paving, earthwork, and site work related, there will be projects which require additional disciplines to complete ancillary work. Additional requirements may include, but are not limited to: maintenance, installation, repair, or replacement of bollards, traffic signals, traffic and facility signage, street and parking lot lighting, vehicle barriers, gates, underground utilities, storm sewers, and duct banks.

b. Authority To Advertise (ATA) Task Orders: A solicitation issued under ATA is not guaranteed an award, but there is reasonable expectation that funding will be made available. Contractors submitting a proposal/bid must provide an acceptance period as indicated in the solicitation that will allow award of the TO at the end of the fiscal year or early into the next fiscal year. If the project is awarded prior to expiration of the acceptance period, the contractor will be issued a TO to accomplish the construction. If funding to award is not made available, the solicitation will be canceled, and no award will be made.

c. Order Of Precedence: Nothing in this document supersedes applicable laws and regulations unless a specific exemption has been obtained in writing. This is to include, but is not limited to, the specifications, drawings, sketches, and other information provided within each individual TO. For conflicts between requirements included in the SOW, the most stringent requirements shall apply unless specifically requested in writing from the Government.

d. Work By The Government: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3. PRE-NEGOTIATED ITEMIZED LIST: The table below identifies the list of items to be utilized within TOs that utilize pre-negotiated items/pricing:

Line Item Item Description Unit of Measure 1 Demo Asphalt Pavement Ton 2 Demo Concrete Curb and Gutter LF 3 Demo Concrete Sidewalk SY 4 Demo Concrete Pavement SY 6 Remove Storm Sewer Inlet or Manhold Structure EA 7 Remove Storm Sewer Pipe (All Types and Sizes) LF 8 Remove Sign Panel EA 9 Remove Sign Post & Support EA 10 Aggregate Base Course, Class 5 Ton 11 Common Excavation CY 12 Topsoil CY 13 Full Depth Reclamation – Cement Stabilized SY 14 Mechanical Stabilization (Blending/Compacting) SY 15 Geotextile Fabric SY 16 Bituminous Fog Seal Coat SY 17 Bituminous Surface Course (PG 58s-28 AC) Ton 18 Crack Seal Asphalt Pavement LF 19 ACC Full Depth Patching, 4” Depth SF 20 PCC Curb and Gutter LF 21 PCC Driveway and/or Aprons, 6” SY 22 PCC Sidewalk, 4” SY 23 PCC Spall Repair SF 24 Re-sealing of Joints in PCC Pavement LF 25 Detectable Warning Panels SF 26 Remove Bollard EA 27 Install 6” Diameter Bollard EA 28 Storm Sewer Manhold EA 29 Storm Sewer Inlet EA 30 12” RCP Storm Sewer CL III LF 31 15” RCP Storm Sewer CL III LF 32 18” RCP Storm Sewer CL III LF 33 24” RCP Storm Sewer CL III LF 34 18” CMP Culvert LF 35 18” CMP End Section EA 36 Sign Panel – Type IV Reflective Sheeting SF 37 Sign Post & Support EA 38 Epoxy Pavement Marking 4” Line, Reflective LF 39 Epoxy Pavement Marking 24” Line, Reflective LF 40 Painted Pavement Marking 4” Line, Non-Reflective LF 41 Inlet Protection EA 42 Seeding SF

4. CONTRACTOR’S TO PROPOSALS: Each TO proposal shall consist of the following:

a. Cover Sheet: Include a cover sheet that contains project information, contact information, and confirmation of the Period of Performance.

b. Assumptions: A list of assumptions that were made, if any, in the creation of the proposal package (i.e. assumptions on timelines that affect the schedule).

c. Technical Details: Sufficient technical detail for the appropriate 5th Civil Engineer Squadron PM to fully evaluate a Contractor’s proposal. This may include, but is not limited to: materials, equipment, material/labor/equipment quantities, sequence of work, long lead items, and special inspection points.

d. Schedule: Brief critical path schedule, taking into account any major work elements of the project to include, but not limited to: mobilization, long lead timelines, items with minimal float, definable features of work (DFOWs), anticipated weather delays, holidays, major pre-construction submittals, Final Inspection, and closeout documents.

e. Cost: A detailed cost breakdown sufficient to depict disciplines, sub-disciplines, materials, equipment, labor, quantities, and mark-ups. Lump sums for holistic aspects of work will not be acceptable.

5. CONTRACTOR PERSONNEL:

a. The successful awardee(s) shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent active projects, provide flexibility of staff and subcontractor pool to handle rapid increases in work volume, process submittals and other administrative documentation in a timely and high-quality manner, and perform according to schedule.

b. Contractor’s Program/Project Manager: Contractor shall provide a Program Manager and staff for executing TOs awarded under this contract. The program management staff shall have project design, quality control, and construction and financial management capability. The Program Manager shall have a minimum of 5 years experience in those capacities and shall have the authority to negotiate delivery orders and modifications thereto and obligate the company to TOs. The Program Manager shall have the authority to hire/fire subcontractors and must be experienced in subcontract management. The Program Manager must be available via local phone service throughout the duration of all ongoing TOs, and his/her phone number shall be provided to the government immediately following award of any TO.

c. Contractor’s Quality Control Manager (QCM): The QCM provides quality control management for all active TOs and executes the Quality Control Plan (QCP). The QCM shall have a minimum bachelor’s degree in a construction related field and five (5) years of QCM experience with a general or prime contracting firm engaged in paving and civil type construction projects. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, quality conformance, and verify that the materials and workmanship are in accordance with the solicited and awarded project documents as well as approved shop drawings and materials submittals. The QCM is also responsible for the quality submission of all administrative submittals, ensuring that each submission fully conforms to the requirements of the Specifications and SOW, if provided. Should there be more projects awarded than a single QCM can reasonably handle to a satisfactory level, the contractor shall employ more QCM personnel as necessary to meet project quality control requirements. Additional QCMs shall conform to the requirements outlined in this paragraph. The QCM shall create, update, and maintain project specific quality control reports, submit quality control and safety inspection reports, schedule and coordinate testing procedures, and attend all status meetings, site visits, and Pre-Final/Final Inspections. The QCM shall prepare a Pre-Final Punchlist of items not conforming to the contractual requirements, and ensure the completion of all Pre-Final Punchlist items prior to the contractor requesting a Pre-Final Inspection by the Government. The QCM shall verify compliance with all project-related and technical documents, and is empowered to stop work to resolve matters that affect safety, quality, and/or inhibit the logical progress of work.

This individual shall reject work that is deficient and direct the Superintendent(s) and subcontractors to correct all work deficiencies.

d. Contractor’s Project Superintendent: The Project Superintendent provides on-site supervision. The Project Superintendent shall have a minimum of three (3) years of experience as a Project Superintendent (exclusive of time employed as a tradesman or working foreman) for a general or prime contracting firm overseeing paving construction projects. The Project Superintendent shall visit each active project site daily, submit detailed contract progress reports (via AF Form 3065) for each TO, schedule and coordinate subcontractors and materials suppliers, and attend all status meetings, site visits, and Pre-Final/Final Inspections. The Project Superintendent shall be responsible for notifying the Government Inspector and/or Project Manager of the arrival of subcontractors at projects sites.

e. Site Safety and Health Officer (SSHO): Provide an SSHO that meets the requirements of EM 385-

1-1 (March 2024). The SSHO must ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety Oversight Team that includes a minimum of one (1) person at each project site to function as the SSHO. The SSHO, or an equally-qualified Alternate SSHO, must be at the work site at all times of active physical work to implement and administer the Contractor’s safety program and Government-accepted Accident Prevention Plan (APP). The SSHO and Alternate SSHO must have a minimum of five (5) years of continuous construction industry safety experience in supervising/managing paving projects. If the SSHO or Alternate SSHO is temporarily off-site (up to 24 hours), a Designated Representative (SSHO DR), as identified in the APP and Activity Hazard Analysis (AHA) shall be on-site to maintain these duties. Note that the SSHO DR is a collateral duty safety position, with safety duties in addition to their full time occupation.

f. “Double-hatting” or “Triple-hatting” of the QCM, Superintendent, and SSHO positions will be allowed only on TOs which state in the SOW or 100% completed set of specifications that this capability is allowed.

g. The Contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense. The Government is not responsible for any employee that is not able to gain access to the Base. Access may be denied for various reasons, although primarily due to criminal records.

h. The Contractor shall not employ any person who is, or was, an employee of the U.S. Government if the employment of that person would create a conflict of interest.

i. Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO and PM for approval within five (5) business days of absence of alteration of personnel. This requirement is only for those individuals with positions identified as key personnel in this SOW.

j. The list of key personnel shall include: Program/Project Manager, Quality Control Manager, Project

Superintendent, SSHO, and those position alternates.

k. The Contractor is responsible for obtaining all permits necessary for construction. The Contractor is responsible for ensuring all Uniform Codes, Standards, & Environmental Regulations are adhered to.

Any Code, Standard, or Regulatory deficiencies will be corrected at the expense of the Contractor.

6. CONTRACTOR OPERATIONS: The Contractor shall conduct all operations in accordance with this Statement of Work. In addition, each TO will include either a project-specific SOW or a 100% completed set of drawings and specifications that will detail the work requirements and conduct of operations for that particular TO. If an individual TO does not include a project-specific 100% completed set of specifications, the Paving IDIQ Master Specifications shall be utilized for all aspects pertaining to the individual project. Any questions regarding specifics or details within the specifications on a given TO shall be submitted via an RFI to the government for official response and direction forward.

7. PROJECT DOCUMENTS, GENERAL: The drawings and plans developed by the contractor throughout construction and as closeout deliverables shall comply with the following requirements:

a. Drawings and Plans:

(1). The contractor shall receive one copy of the appropriate record drawings (electronic only) if available, with the TO. Record drawings will be available to the contractor for their reproduction.

The Government does not guarantee the accuracy or adequacy of the existing as-built drawings. It is the Contractor’s responsibility to field-verify all as-built drawings during preliminary site visits and planning of the project. The Contractor shall be responsible for the reproduction of these drawings as needed.

(2). The contractor shall supply all contract drawings prepared using AutoCAD software (version 2024 or previous). Drawings produced using another software package will be acceptable provided all drawings are converted to standard AutoCAD drawing file format prior to receipt by the Government and comply with the Minot AFB CAD standards and U.S. Army Corps of Engineers (USACE) CAD Standards v 6.2. In addition, the Contractor shall comply with the following standards:

a. Drawing files shall be delivered in the standard AutoCAD “.dwg” file format for AutoCAD

(version 2024 or previous) as well as in PDF format. “Model space” shall be the preferred method for drafting all drawing items such as floorplans, sections, details…. Dimensions, leaders, and notes… specific to the drafted item shall accompany the object drawn in “Model Space” and be scaled accordingly to appear in paper space at the correct text height as specified. Only general notes applicable to the entire drawing shall be drawn in paperspace. Drawing units shall be set according to the requirements for the drawing discipline;

i.e., civil drawing units shall be set to the decimal format, and architectural drawings set to the architectural format. Civil site plans shall be in World Geodetic System (WGS) 84, UTM 14N, with all site plans oriented with north at the top of the sheet. Any reorientation of a view for drafting convenience shall be done within the viewport using the “Dview” and “Twist” commands. Objects in model space shall not be rotated. The Contractor shall supply a written explanation as to how externally referenced drawings are used, view-port scales/settings, viewport layer settings, blocks, and any other relevant information necessary for the Execution Support Section at Minot AFB to make changes or updates to the drawings. The Contractor must also be available for phone assistance to clarify any other problems encountered by the Execution Support Section. “Paperspace” shall be used to format the final plotted drawing sheet. Standard plotted paper size shall be a “D” size sheet unless otherwise specified. All drawings shall use the standard Minot AFB project title block. The title block shall not be altered by the contractor. Only TO specific data shall be edited within the title block.

b. All drawings shall be submitted electronically and labeled appropriately, i.e., Redline Drawings, 50% Preliminary As-Builts, 100% Preliminary As-Builts, or Final As-Builts.

c. All External Referenced (XREF) drawings shall be located and linked correctly to ensure the xref will load properly. Multiple xref drawings will be allowed, but nested xref drawings shall not be used. XREF drawings shall be drawing files separate from the drawing files to which they are attached. Xref drawings shall not contain other xref drawings, i.e., nested externally referenced drawings. The Contractor shall provide complete typewritten instructions for reintegrating the drawings and must specify which XREF goes with which drawing.

d. All lettering (text) shall be sized so that finished drawings, prior to half-scale reduction, incorporate text sizes of 1/2-inch for major titles, 1/4-inch for titles, 1/8- inch for notes, and 3/32-inch for dimensions. Larger text sizes may be used as part of the Title Sheets only. Only text fonts/styles native to the basic AutoCAD package shall be used. No unique fonts or styles developed by the Contractor or design firm shall be used. All detail notes, leaders, and dimensions must be legible when reproduced at half scale.

e. The Contractor shall be provided a copy of layer standards utilized by the Minot AFB

Execution Support Section upon request. All layers shall have narrative descriptions easily identified (i.e., walls, elec., etc.).

f. Use of third party development software is acceptable provided all drawing files submitted are in native AutoCAD format. Any features peculiar to the development software used, such as shape files, menus, blocks, etc. that are not accessible using the basic AutoCAD package are not acceptable and shall be modified to ensure the drawing files may be easily edited or changed by government personnel using the basic AutoCAD software package.

g. Final AutoCAD drawing files should exhibit good drafting practice allowing for minimal storage requirements. Drawings should make use of features to limit drawing size/complexity wherever possible. Over-detailing (drawing features that are not discernible at full or half scale reproduction) is not acceptable and must be avoided.

h. Each drawing file will contain only one final plotted drawing sheet. Drawing files shall have no more than one layout tab.

i. Submitted drawing files shall be accompanied by a complete hard copy list of drawing file names, layers used, etc. The project number and list of drawings contained on each disk will be written on a label affixed to the disk.

j. All contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed. All drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings are undesirable and should be communicated to the Government’s Project Manager for a solution. The use of fractions less than 1/8” for building dimensions will be avoided. Standard building material indications and standard symbols for civil items and for electrical equipment shall be used to the greatest extent possible.

(3). The Contractor shall prepare drawings, as specified in the TO, for Government approval throughout, and nearing the end of, construction in the form of Redlines, Preliminary As-Built sets, and Final As-Builts. The drawings developed by the contractor conform to industry standards relating to good design and drafting practices. All completed drawings shall clearly identify the work being performed under the TO. Each sheet shall have an approved title block and border.

The title block shall contain project information including, but not limited to, Air Force Project #, TO #, Project Name, and submitted date. The following is a list of drawings which might typically be required, although not limited to, under this contract:

(a) Cover Sheet with Title and Approval Block

(b) Existing Site Plan (plan shall include all survey data collected under investigative services)

(c) Final Site Plan

(d) Anti-Terrorism/Force Protection Site Plan

(e) Grading Plan

(f) Underground Utility Plan and Profiles

(g) Demolition Plan

(h) Elevations

(i) Details

(j) Electrical Site Plan

(l) Landscape Plan

b. Specifications and SOWs:

(1) Specifications shall be utilized in all TOs to further expand upon instructions, details, and requirements of a given project, both technical and administrative. When a 100% complete set of drawings is provided in a TO, a tailored 100% set of specifications will also be provided. If a TO does not provide a project-specific 100% completed set of drawings and specifications, the contractor shall utilize the Paving IDIQ Master Specifications in addition to the supplied SOW and drawings.

(2) All current UFCs are available for viewing and download in PDF format at www.wbdg.org.

Air Force Instructions, Handbooks, Manuals, etc., are available for viewing and download in PDF format at www.wbdg.org under Federal Facility Criteria/Air Force | AFCEC.

(3) During the course of an individual project, Building Codes, Architectural Standards and UFCs will take precedent over the SOW. If a conflict is found between standards/codes and a project’s SOW, the contractor shall submit a Request For Information (RFI) to formally submit an inquiry to the Government for official response and direction forward. If a conflict is found between a project’s SOW or individualized specification set and the Paving IDIQ Master Specifications, the contractor shall also submit an RFI for response prior to advancing in that aspect of construction.

(4) Applicable manufacturer or industry specifications or recommendations associated with materials, supplies, or systems shall be reviewed prior to installation. If a discrepancy exists between these documents and those solicited within the individual TO, the contractor shall submit an RFI to formally submit an inquiry to the Government for official response and direction forward.

(5) The use or specification of materials not made in the United States is prohibited. Only products conforming to the Buy American Act shall be used in all work under this contract unless specifically authorized in writing by the Contracting Officer to use other products.

(6) The TO shall include an AF Form 66, Schedule of Material Submittals (AF66). This

Government furnished AF66 identifies the minimum submittal items that shall be provided by the Contractor for Government review and approval in accordance with applicable specification section requirements. The Government will provide the AF66 in Microsoft Excel format for the contractor to update and track throughout the life of the project. Items of work that require submittal approval shall not proceed without proper approval from the final Government authority. This is to include, but is not limited to: purchasing of materials, installation of materials, processes, and documentation. If progress is made by the Contractor on items of work that are disapproved by the Government, it will be considered a deficiency on the Contractor, and all work required to remove deficient work and reinstall with approved materials shall be at the expense of the Contractor. Similarly, processes or documentation that require approval shall not be considered as complete until the submittal has been approved and signed by the final Government authority.

http://www.wbdg.org/ http://www.wbdg.org/

c. Codes:

(1). All construction accomplished pursuant to this Contract shall comply with all applicable Federal, State, and local laws and codes. This is to include, but is not limited to:

a. Instructions, manuals, handbooks. Regulations, guidance, policy letters, and rules (including all changes and amendments)

b. Executive Orders (EOs)

c. Air Fore Engineering Technical Letters (AFETLs)

d. Air Force/Department of War (DoW) instructions, manuals, handbooks, and regulations

e. Unified Facilities Criteria (UFCs)

f. American National Standards Institute (ANSI)

g. Environmental Protection Agency Regulations

h. National Environmental Policy Act (NEPA)

i. Air Force, Air Force Global Strike Command (AFGSC), and DoW Environmental Policy

j. Americans with Disabilities Act (ADA) Accessibility Guidelines

k. North Dakota State and Local Laws

8. PROGRESSION OF WORK:

a. Once awarded, the Contracting Officer and contractor shall sign the Notice to Proceed (NTP) for Construction within 10 calendar days and a Pre-Construction meeting shall be scheduled. The NTP can be signed at the Pre-Construction Meeting so long as the timeline requirements of the specifications are met in regard to both activities.

b. The successful contractor shall submit for approval all work schedules to the Contracting Officer within the timelines stated in the specifications, unless otherwise specified within a project’s SOW. The reports contemplated by the clause titled “Schedules for Construction Contracts” shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report, unless separate forms are provided by 5th CES as replacements to the AF Form 3064 and AF Form 3065.

c. Schedules and Contract Progress Reports shall include both physical and administrative tasks including, but not limited to: pre-construction submittals, closeout submittals, required intermittent inspections, waivers, permits, and mandatory tasks outlined in the specifications.

d. On the Contract Progress Report, it may be allowed for select groupings of scheduled tasks to be combined into a singular line item, if that combination logically consolidates efforts, i.e., permits, waivers, and pre-construction submittals could be combined into a singular line on the Contract Progress Report for “Pre-Construction Documentation”.

e. This requirement is applicable to a TO with a minimum performance period of 60 calendar days and a minimum dollar value of $150K unless otherwise specified in writing by the Contracting Officer.

f. The contractor shall commence work and complete the project in accordance with the time frames established in the individual TO and respective Notice to Proceed (NTP). In the event the contractor does not complete the work within the original designated period of performance set by both Contracting and the requirement owner, liquidated damages or considerations may be applied.

Furthermore, the CO may require that any employee of the Contractor or subcontractor personnel whose conduct, in the opinion of the CO, interferes with proper discipline and execution at the Installation where the services are performed, be removed from the project. If this action incurs a cost or delay in the project, it shall be at the cost and delay of the Contractor.

9. MATERIAL APPROVAL SUBMITTALS:

a. Technical Data: All equipment, products, material, and articles requiring approval, as indicated on the AF Form 66, shall be submitted by the contractor using AF Form 3000 (AF3000). Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials.

b. Administrative Documentation: In addition to technical items indicated on the AF66 needing to be submitted for approval via the AF3000, administrative documents shall also be submitted utilizing the AF3000. This is to include, but is not limited to: Contractor’s Quality Control Plan, Accident Prevention Plan, Dust Mitigation Plan, Waste Management Plan, Warranties, O&Ms, Construction & Debris Waste Tickets, As-Builts, and the individual DD Form 1354 stages (Initial, Interim, and Final).

10. AS-BUILT DOCUMENTS:

a. Drawings: During the progress of the work, the contractor shall keep an accurate record at the job site of all changes and deviations to the layouts shown on the drawings. The contractor shall manually enter such changes and corrections on record drawings promptly as outlined in the specifications regarding Redlines. Nearing completion of the project, the contractor shall provide the government with Draft/Preliminary and Final As-Built drawings in accordance with the TO and specification requirements.

b. GPS Data: The contractor shall furnish survey data showing the horizontal/vertical location of all site improvements constructed under the Task Order to include, but not limited to, topography, buildings, pavements, utilities, and all similar construction. Site improvements such as buried utility lines require one survey shot every 50’ of straight line at each turn or bend in the line, hydrants, fittings, valves, valve boxes, curb stops, relocations and crossings of existing utilities, structures, or other appurtenances relocated or affected by the construction. Also provide elevations for the topmost point of visible appurtenances such as fire hydrants and valve boxes, and provide rim and invert elevations for all manholes in the project area. The contractor shall use conventional surveying methods such as total stations, automatic levels, or Global Positioning System (GPS) for field data collection at an accuracy of +/-2cm. A copy of all survey data deliverables shall be a submittal item. All survey work shall be tied to the existing grid through the use of on base monuments as published by World Geodetic System (WGS) 84, UTM 14N. Assumed elevations with temporary benchmarks will not be acceptable. Survey deliverables include field notes, field book data, and/or data collector files compatible with Trimble software. Drawing data shall be delivered in an AutoCAD format (UTM 12N, units set to unitless, one AutoCAD drawing unit = 1.0’, decimal unit format), and ESRI geodatabase that must have an external spatial reference (.prj) file attached that specifies the parameters of the coordinate system in standard ERSI format. All electronic data deliverables shall be a CD-ROM in format that conforms to the latest version of both the CADD/GIS Technology Center’s Spatial Data Standards and A/E/C CAD Standards. These standards can be found at:

https://cadbimcenter.erdc.dren.mil/

All AutoCAD files shall conform to the Minot AFB Cad standards and USACE CAD Standards v 6.2.

AutoCAD survey drawings layering conventions shall conform to USACE CAD standard for the “V” survey drawings.

https://cadbimcenter.erdc.dren.mil/

c. Closeout Documents: The contractor shall provide to the government all project closeout documentation in accordance with the TO. Closeout documentation shall include, but is not limited to, a final copy of all submittals (to included approved AF Form 3000s), shop drawings, AF Form 3064s, AF Form 3065s, the final comprehensive construction inspection record, the contractor’s QCM Pre- Final Punchlist, the DD Form 1354 (Interim & Final), Warranties, O&Ms, Redlines, Preliminary As- Builts, Final As-Builts, and Construction & Debris Waste Tickets.

11. OPERATION AND MAINTENANCE MANUALS: For those projects which include mechanical/electrical/fire protection/specialty systems requiring periodic or routine maintenance, the contractor shall prepare and submit operation and maintenance manuals in accordance with the TO requirements and as supplied by the manufacturer. As a minimum, the manuals shall contain technical data, diagrams, parts listings, maintenance instructions, and the name, address, and phone number of the manufacturer and servicing/replacement parts source. These manuals shall be submitted prior to beneficial occupancy or final inspection, whichever comes first for the given segment of work in which O&Ms apply, and in accordance with Section 7 above and submittal and closeout documentation procedures outlined in the specifications.

12. WARRANTY OF CONSTRUCTION:

a. Listing of Warranty Items: The contractor shall prepare a listing of all equipment or material subject to a manufacturer’s warranty or extended warranty as required by the TO or commonly supplied by the manufacturer or installer. The listing shall include a description of the item, the expiration date of the warranty, and the point of contact for warranty service. Warranties shall be compiled and submitted in accordance with Section 10 of this SOW and in accordance to the specifications.

b. Scope of Coverage: In addition to any other warranties in this contract and subsequent TOs, the contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material or design furnished, or workmanship performed by the contractor or any subcontractor or supplier at any tier. This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud.

c. Period of Coverage: This general construction and workmanship warranty shall continue for, at minimum, a period of one (1) year from the date of official final acceptance of the work unless otherwise specified in the individual TO. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for, at minimum, a period of one year from the date of beneficial occupancy for that specific part of work. In the event the contractor’s warranty of this clause has expired, the Government may bring suit, at its expense, to enforce a subcontractor’s, manufacturer’s, or supplier’s warranty. Acceptance of work does not relieve the contractor from adhering to, and completing, technical and administrative requirements outlined in the TO and associated documentation.

d. Remedies of Defects: The contractor shall remedy, at the contractor’s expense, any failure to conform to contract requirements or any equipment/material/workmanship defect. In addition, the contractor shall remedy, at the contractor’s expense, any damage to Government-owned or controlled real or personal property when that damage is the result of:

(1). The contractor’s failure to conform to contract requirements or;

(2). Any defect of equipment, material, workmanship, or design furnished, or;

(3). The contractor’s negligent care of existing infrastructure and property associated with, or not associated with, each TO.

The contractor shall restore any work damaged in fulfilling the terms and conditions of this clause.

The contractor’s warranty with respect to work repaired or replaced will run for one year from the date of repair or replacement, and shall be submitted in writing as an addendum to the overall Warranty Binder required per the specifications.

e. Notification to Contractor: The Contracting Officer shall notify the contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. If the contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the contractor’s expense.

f. Subcontractor and Supplier Warranties: With respect to all warranties, express or implied, from subcontractors, manufacturers or suppliers for work performed and materials furnished under this contract, the contractor shall:

(1). Obtain all warranties that would be given in normal commercial practice;

(2). Require all warranties to be executed, in writing, for the benefit of the Government if directed by the Contracting Officer, and;

(3). Enforce all warranties for the benefit of the Government if directed by the Contracting Officer.

Emergency warranty calls shall not exceed a 4-hour response time, while routine warranty response time shall not exceed 3 workdays. The warranty enumerated herein does not preclude any manufacturer warranties in excess of one year as noted in the individual specifications sections.

The contractor should read each section carefully to ensure that he/she is aware of all warranties called for in each project.

g. GFE / GFM: Unless a defect is caused by the negligence of the contractor, subcontractor, or supplier at any tier, the contractor shall not be liable for the repair of any defects of material or design furnished by the Government or the repair of any damage that results from any defect in Government-furnished material or design.

13. QUALITY CONTROL PLAN: Contractor’s Quality Control Plan shall be developed and submitted to the contracting officer, within 10 calendar days after Notice to Proceed is issued for acceptance to ensure that work is accomplished and all problems are documented and resolved in accordance with the specifications and drawings. The contractor shall designate on-staff personnel as project superintendent(s) to document and resolve all quality control problems and accomplish daily quality control inspections. The contractor shall establish a method to identify poor performance and specify appropriate corrective action. The quality control plan will become a compliance document. Project personnel will interface with Government personnel to ensure that the quality control plan functions properly.

14. DAILY CONSTRUCTION ACTIVITY REPORTS: Contractor shall monitor all aspects of the work accomplished throughout the construction phase of the project, to include work performed by subcontractors, and make a documented record of activity and observations. The Construction Inspection Record will be submitted at the completion of work or as specified by Contracting Officer.

Under all circumstances, a final and comprehensive Construction Inspection Record with all entries completed shall be included with the project closeout documents as required under the paragraph “As- Built Documents”.

15. FIELD SURVEY REQUIREMENTS: Contractor shall provide all field survey requirements necessary for the efficient and acceptable planning, execution and completion of all work required under the TO to include but not limited to surveys defined under investigative services, construction staking and as-built verification.

16. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS: The Government reserves the right to provide Government furnished equipment/materials (GFE/GFM) that is on-hand if it can be used by the contractor to complete a TO. The GFE/GFM shall be transported by the Contractor, from the Government storage area, to the work site indicated on the TO. The contractor assumes the risk and responsibility for the loss or damage to GFE/GFM once the contractor receives possession of the GFE/GFM. The contractor shall follow the instructions of the Contracting Officer or his/her representative regarding the disposition of all GFE/GFM not consumed in performance of a delivery order.

17. GOVERNMENT EQUIPMENT ON THE SITE: All government equipment and material on each project is the property of the Government unless specifically noted otherwise. Contractor shall relocate all property that the Government retains title to on the Installation as specified in the TO or follow the instructions of the Contracting Officer and Project Manager. Contractor is required to cover equipment that is to remain in place within the area of contract operations and protect it against damage, or loss and store equipment that is removed in performance of work where directed, or reuse in work as required by drawings and specifications. Equipment temporarily removed shall be protected and returned equal to its condition prior to starting work at no additional expense to the Government. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the contractor.

18. DISPOSAL OF WASTE: Loose debris on trucks leaving the site shall be loaded in a manner that will prevent spillage from the vehicle. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The contractor shall be responsible for cleaning up any materials that fall from trucks and held liable for any resulting damages. Contractor shall submit all trip tickets from the landfill facility to show all debris is being disposed of in accordance with all Federal requirements and at an approved location.

19. CONTRACTOR STORAGE LOCATION: On an individual TO basis, the Contractor may be assigned an area located on, or near, each construction site to stage materials, store equipment and tools, and maintain miscellaneous items. If approved, the Contractor’s storage area shall conform to the Specifications (project-specific 100% completed set, or Paving IDIQ Master Specifications if the individual TO does not have an associated project-specific 100% completed set), and shall be utilized for the purpose of this contract only, or as authorized by the CO. All equipment/materials/supplies required to establish and maintain the storage/staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas if approved by the PM and CO. The assigned area must be properly fenced in to delineate Contractor materials from Air Force property.