ATTACHMENT 1 - SOW Package U - V 4.1 Revised 9.6.2022.docx

VA Texas Valley Coastal Bend (VCB) Healthcare System Corpus Christi CBOC Initial Outfitting, Transition & Activation Project

Statement of Work Exam Furniture (JSN: M9025, M9025A)

Version 4.1, Dated 9.6.2022

1. Introduction The VCB Corpus Christi Healthcare System has a requirement to purchase Exam Furniture (JSN: M9025, M9025A, M8940) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See Section 4 for salient characteristics. This requirement is in support of the activation of the Corpus Christi Community Based Outpatient Clinic (CBOC.) Item(s) are to be delivered to the location specified in section IV.

Table 1 – Package Items Summary

M9025

Table, Exam/Treatment, Powered

626-003

626 Barrier-Free Examination Chair w/ Clean Assist Roller System, Digital Scale, receptacles, drawer heater, pelvic tilt, wireless controls

1.1 Additional Item Requirements

The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture shall not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and shall have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit shall not be manufactured more than 12 months before the purchase order issue date.

2. General Conditions

2.1 Site Address

The address of the Corpus Christi CBOC is listed below. Additional information on delivery can be found in section IV.

Corpus Christi CBOC 925 South Padre Island Dr.

Corpus Christi, TX 78416

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Christopher Givens (Christopher.Givens@va.gov / 956-888-0934) prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ Corpus Christi CBOC Corpus Christi CBOC 925 South Padre Island Dr.

Corpus Christi, TX 78416

☐ Corpus Christi CBOC Activation Warehouse 1201 S Padre Island Dr Corpus Christi, TX 78416

2.4.1 Delivery shall be freight on board (FOB) – Destination.

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Standard Time), Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Clean Up and Disposal

2.5.1 There are no dumpsters available for vendor use.

2.5.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

3. Deliverables Assembly and Installation [ ☒ is ☐ is not required] Training [ ☒ is ☐ is not required] Standard Warranty

· The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

· The warranty period set forth therein shall be for one year following the delivery or installation (which ever one is later) of the item(s).

Use of Premises

· If during the performance of this contract, work will be carried out on Corpus Christi CBOC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with Corpus Christi CBOC operations and the operations of other contractors on the premises.

· The vendors shall abide by all rules and regulations set forth by the Corpus Christi CBOC due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the Corpus Christi CBOC campus grounds.

4. Salient Characteristics

M9025: Exam Tables Total Quantity: 37 __ Network Required if Checked _X Manufacturer Certified Installation Required if Checked X_ BMET Training Required if Checked __ End User Training Required if Checked

Basis of Design is Midmark Corporation 626 Barrier-Free Power w/ 32 in. Wide Premium Top, Color MUST BE A DARKER GRAYISH/BLUE

Brand Name or Equal Requirement

· Powered exam/treatment table with wireless controls Hospital-grade, electrical receptacles on left and right sides Heated Drawer Clean Assist Roller System Digital Scale Patient Weight Capacity: At least 650 lb. (295 kg) Total Height from seat to ground should be 14” to 17” (compressed or uncompressed)

· Uncompressed: 15.5" Low/37" High

· Compressed: 14.6" Low Pelvic Tilt: 5 1/5° Length with Footrest Extended: 76" (193 cm) Electrical Receptacle: Electrical Draw: 4 A ELECTRICAL RATINGS: 115 VAC, 50/60 Hz, 12A Wireless Controls: removes the cords and eliminates obstacles (especially for older veterans and patients in wheelchairs, on walkers, etc- a majority of the expected patient population). Allows the care providers to locate the hand and foot controls anywhere in the room.

· Accessories must include:

Premium Upholstery Dimensions (top): 32" W x 60" L (71 cm/152 cm) in Darker Grayish/Blue Patient Support Rails+: Removable Arm Rails that have a hard, positioning cushion/pad on top of the traditional rail. Also has a grab bar/handle to help patients enter, exit, or reposition on the exam table.

Patient Support Rail Receiver Extensions: Receiver Extensions for Patient Support Rails+ that fits with 32” wide upholstery top.

M9025A: Women’s Exam Tables Total Quantity: 6 __ Network Required if Checked __ Manufacturer Certified Installation Required if Checked _X BMET Training Required if Checked _X_ End User Training Required if Checked

Basis of Design is Midmark Corporation 626 Barrier-Free Power w/ 32 in. Wide Premium Top, Color MUST BE A DARKER GRAYISH/BLUE.

Brand Name or Equal Requirement

· Powered exam/treatment table with wireless controls Hospital-grade, electrical receptacles on left and right sides Heated Drawer Clean Assist Roller System Digital Scale Patient Weight Capacity: At least 650 lb. (295 kg) Total Height from seat to ground should be 14” to 17” (compressed or uncompressed)

· Uncompressed: 15.5" Low/37" High

· Compressed: 14.6" Low Pelvic Tilt: 5 1/5° Length with Footrest Extended: 76" (193 cm) Electrical Receptacle: Electrical Draw: 4 A ELECTRICAL RATINGS: 115 VAC, 50/60 Hz, 12A Wireless Controls: removes the cords and eliminates obstacles (especially for older veterans and patients in wheelchairs, on walkers, etc- a majority of the expected patient population). Allows the care providers to locate the hand and foot controls anywhere in the room.

· Accessories required by the end users include the following:

· Premium Upholstery Dimensions (top): 32" W x 60" L (71 cm/152 cm) in Darker Grayish/Blue

· Patient Support Rails+: Removable Arm Rails that have a hard, positioning cushion/pad on top of the traditional rail. Also has a grab bar/handle to help patients enter, exit, or reposition on the exam table.

· Patient Support Rail Receiver Extensions: Receiver Extensions for Patient Support Rails+ that fits with 32” wide upholstery top.

· Articulating Knee Crutches: Ball-socket design allows for a maximum range of adjustment designed to ensure optimum knee and leg support, needed for women’s exams.

· Stainless-Steel Treatment Pan: Fits into the warming drawer, used during lower-body procedures (pelvic exams, etc.) in which removal of fluid, debris, and/or treatment items is required.

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