Attachment 1- SOW - Motorola All-Band Radio Consolettes.pdf

Statement of Work

Motorola All-Band Radio Consolettes

October 2024

17th CIVIL ENGINEER SQUADRON (AETC)

460 E. KEARNEY BOULEVARD

GOODFELLOW AFB, TX 76908-4112

Table of Contents

Section:

1. Background

2. Description of Services ......................................................................................................................... …2

2.1 General Services …………………………………………………………………………………………………………………………………..2

2.2 Installation Services …………………………………………………………………………………………………………………………..3

2.3 Inspection/Acceptance ………………. ……………………………………………………………

3.0 Base/Installation Specifics …………………………………………………………………………………………………………………4-6

General Information:

1. Background:

The current in place six Motorola Radios do not have the radio interoperability requirements, In Accordance With (IAW) DAFI 32-2001 and Established Automatic Aide Agreement, to provide two-way communications between our primary and alternate Emergency Communications Center (ECC), E-911 Dispatch Center, primary and alternate Emergency Operations Centers (EOC’s) and our off-base mutual-aid fire and police responders. The Fire Department point of contact (POC) for this project is Mr. John Manera, Deputy Fire Chief, Goodfellow AFB, TX. 76908, (325) 654-3538.

2. Description of Service:

2.1 General Services:

Purchase, remove, install and warranty maintenance on six new Motorola APX Multi-Band Radios to the primary and the alternate ECC which are two separate facilities and in the primary and alternate Emergency Operations Center (EOC’s), which are also in two separate facilities. The primary and alternate ECC’s have the Motorola AVTEC Scout Enterprise Console computer-based radio dispatch system. The Motorola APX8500 Fixed Multi-Band (FMMB) Radios in these two locations will need to be synced with the AVTEC system. The primary and alternate EOC radio consolettes will be two Motorola APX Desktop Mobile Multi-Band (DMMB). The ECC primary location will have two, installed on rack mounted shelf, Motorola APX8500 Fixed Multi-Band (FMMB) Radios and alternate ECC location will have two, installed on rack mounted shelf, Motorola APX8500 Fixed Multi- Band (FMMB) Radios. The contractor will be required to program, install frequencies, talk groups and install the new radio consolettes within the current work sites, ensure the new Motorola APX Desktop Mobile Multi-Band (DMMB) and Motorola APX8500 Fixed Multi-Band (FMMB) Radios functionally work, and the radio consolettes must be able to perform two-way communications with current fire department radios and with mutual-aid partners.

Frequencies and talk-group channels will be provided to awardee once contract is signed.

2.1.1 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

2.1.2 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.3 The contractor shall provide two Motorola APX Desktop Mobile Multi-Band (DMMB) Radios and four Motorola APX8500 Fixed Multi-Band (FMMB) Radios which are compatible and will fully operate with the current Motorola radio systems the fire department is currently using. The contractor shall provide Motorola APX Desktop Mobile Multi-Band (DMMB) Radios and four Motorola APX8500 Fixed Multi-Band (FMMB) Radios that must have components that will interface with the current on-base radio repeater system on Goodfellow AFB. The specific radio devises are as follows: Installed radios must be compatible with the Goodfellow AFB P25 Trunking System and current Motorola AVTEC Scout Enterprise Console, and Motorola radios currently being used in the ECC, EOC, Vehicle mobiles and hand-held portable radios. Additionally, the radios must be compatible with the following: Motorola APX 8500 mobile radios, Motorola APX 8000 portable radios currently being used by the fire department and Motorola Digital Vehicle Repeater System radios installed in the two command vehicles. Most importantly, the radios must have all-band capabilities for interoperability with mutual-aid partners and have the following key radio components: P25 9600 Baud Trunking Software, P25 Link Layer Authentication, ASTRO 25 OTAR w/ Multi-key, Programming over P25 (OTAP), contain AES/DES, AES FIPS 140-2 Level 3/DES-XL/DES- OFB Encrypt, Man-down Operation, 3 year Essential Service, TDMA Operation, Hardware Security Capability, SMARTZONE, eight inter-operable antenna only (106-1550 MHz N female connector), and four Microphones.

2.1.4 Site Visit: A site visit is required, but at the contractor’s expense.

2.2 Installation Services:

2.2.1 The company providing the installation of the Motorola Multi-Band Radios shall provide all necessary, tools, equipment, parts, labor, software installation to install the radios into the identified facilities (Place of Performance: The work to be performed under this contract will be performed at the primary Emergency Communication Center, Building 3323, the Alternate Emergency Communication Center, Building 517, the primary Emergency Operations Center, Building 448 and the alternate Emergency Operations Center, Building 530).

2.2.2 Goodfellow Air Force Base Fire Department (GAFD) Point of Contact (POC) will provide access to the work area for the installation of the new and removal of the old radio consolettes. The contractor shall accomplish the design, programming, installation, and training on the new radio consolettes. The contractor shall provide approved drawings of the radio consolettes and ensure the radio consolettes will be compatible with existing computer systems and radios in place. The radio consolettes will be designed to have two operators working side-by-side. In the primary ECC, there will be one radio consolette with two dispatchers on duty requiring a microphone at each workstation. In the alternate ECC, there will be one radio consolette with only one workstation with one microphone. In the primary and alternate EOC’s, these locations will only have one radio consolette and one microphone at the workstation.

2.2.3 The contractor will be liable for any damages incurred while in the performance of building, programming, installing, and testing the two Motorola APX Desktop Mobile Multi-Band (DMMB) Radios and four Motorola APX8500 Fixed Multi-Band (FMMB) Radios including all components needed. The contractor shall provide all unused government owned equipment and installation component items back to the government to the indicated Radio POC at the end of the installation process.

Radio POC: Deputy Fire Chief Manera, 17 CES/CEF

COMM: 325-654-3538

Email: john.manera@us.af.mil

2.2.4 The government technical representative for this project is the 17th Communications Squadron, Goodfellow AFB, TX.

2.2.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of

0700-1700 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.2.8 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access. Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.2.9 Security Clearances: The contractor will not be required to have a security clearance to perform work in the primary ECC and EOC. In the alternate ECC and EOC, the contractor will be escorted at all times.

2.2.10 Certifications: Only the required certifications to validate the contractor has the proper technical skills and knowledge to install the Motorola Radio Consolettes in accordance with Motorola’s standards.

2.3 Inspection/Acceptance

Validation between the contractor and the Government Acceptor that all radio components are fully functional and operating in accordance with industry standards.

Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

3.0 Base/Installation Specifics

3.1 All commercial trucks must enter through South Gate of Goodfellow AFB, which is Chadbourn Street, for inspection. In accordance with the Installation; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing: AFI 31-113, AFMAN 31-116, and the Goodfellow Integrated Defense Plan. Once at South Gate, the driver must have a current pass or contact the customer at 325-654-3605, and must be able to show:

- A current Vehicle Registration

- A current Proof of Insurance

- A valid and current Driver's License for the driver

- A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

3.1.1 Gate Procedures:

http://www.wawf.eb.mil/

- Once at South Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

- If the final destination requires the driver to leave South Gate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

- Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

- This procedure will occur each time a commercial truck requests access to the base.

3.1.2 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. Personnel should have the following items when entering the installation.

3.1.3 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, time, and names of employees and subcontractor employees needing access to the base.

The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

3.1.4 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

3.1.5 Mission Essential Services: Contractors are not considered mission essential.

3.1.6 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

3.1.7 Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel.

Smoking is permitted only in designated smoking areas. Additional information, to include locations of designated smoking areas, will be provided to the contractor upon request.

3.1.8 The contractor shall follow the procedure contained in clause 5352.242-9000, CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS:

ACCESS: Installation access is restricted to only authorized persons and their vehicles.

Authorization to enter Goodfellow AFB will be granted following a process of identity proofing and vetting, at minimum, each unescorted visitor, to determine fitness of the individual requesting and/or requiring access to the base and issuance of access credentials. Prior to allowing access to Goodfellow AFB, a minimum of a National Crime Information Center (NCIC) will be completed on all visitors (16 years of age and older), requesting unescorted access to validate the visitors fitness.

DENIALS: Authorization to enter Goodfellow AFB will be immediately denied in instances revealing the following items: felony conviction within 10 years, any violence within 7 years, indecent acts with minors, violence with a weapon, terrorist threats, repetitive history of criminal activity or any other misconduct the commander determines may have a negative effect on good order and discipline or installation security. All information is subject to review and recommendation by Chief, Security Forces as delegated by TRW/CC. All personnel denied will be issued a letter containing instructions on how to appeal the decision.

3.0 Base/Installation Specifics