Attachment 1 - SOW K9 Role Player.pdf

STATEMENT OF WORK (SOW)

Pentagon Force Protection Agency (PFPA) Special Operations Branch.

K-9 Role Player Support Services

1. Background: The PFPA Special Operations Branch K-9 Unit is tasked with providing explosive and narcotics detection capabilities in support of force protection and national security objectives.

Ongoing training is required to maintain the readiness and proficiency of K-9 teams. Realistic training scenarios require civilian role players to simulate everyday movement, background activity, and the use of training aids. To support this requirement, PFPA seeks contracted role player services.

2. Objectives: The Contractor shall provide qualified, background-checked civilian role players to support K-9 detection training operations. The role players will simulate a range of interactions and environmental variables that a K-9 unit may encounter during real-world operations. This includes passive bystanders, individuals carrying scent-based training aids, and general foot traffic within secured spaces. The objective is to replicate the types of visual, auditory, and behavioral stimuli that challenge a working dog's focus and detection ability. By employing a variety of role players with different appearances and behavioral cues, the training aims to improve the dog's generalization and discrimination. The Contractor will be responsible for ensuring that role players follow PFPA-issued guidance and do not repeat patterns that could lead to conditioning or unintended training reinforcement. The presence of human role players in varying numbers and arrangements is intended to introduce operational realism and enhance training effectiveness. The Contractor must ensure that each session is staffed appropriately to meet the training scenario goals set by the K-9 instructors. The objective includes maintaining consistency in role player availability, complying with security and behavior protocols, and adapting to different training formats and locations within the National

Capital Region.

3. Scope: The Contractor shall provide 4–6 role players per training session, 4 sessions per week, to support

K-9 training scenarios in both indoor and outdoor settings. Role players will simulate bystanders, individuals carrying scent aids, and passersby in high-foot-traffic simulations. The Government will provide the training aids and script instructions. Role players will not require security clearances but must pass PFPA background checks.

4. Specific Tasks:

4.1. Role players training session: The Contractor shall provide 4 to 6 role players per day for up to 4

K-9 training sessions per week. A maximum of 4 sessions per week, 16 per month, and 104 per year.

A total of 16 role players per week, 64 per month, and 768 per year. The Contractor must rotate individuals and cannot send the same people repeatedly. Any person who carries a target scent cannot be used again for at least 30 days. Essentially, the Contractor must provide a flexible and rotating team of role players while adhering to specific scheduling limits and a strict 30-day rest period for individuals exposed to target odors.

4.2. Rotating role player: The Contractor shall rotate Role players, who must vary in age, gender, race, and appearance. The Contractor shall ensure that the same individuals are not reused in back-to-back sessions to prevent scent memorization or behavioral patterning. The Contractor must maintain a rotating pool of qualified personnel and document assignments to avoid redundancy. The demographic diversity of role players should closely mimic public environments and include individuals of varying physical stature, movement pace, and vocal tendencies.

To ensure training integrity and effectiveness, the Contractor shall adhere to a personnel rotation policy. The same individuals shall not be consistently assigned to fulfill the role player requirement.

Furthermore, any role player who has been utilized for tasks involving the carrying of a target odor is ineligible for reassignment to any role player duties for a minimum period of 30 days. The Contractor is responsible for tracking personnel utilization to comply with this requirement.

4.3. Background check: Contractor shall pass a PFPA-approved Tier 1 background check prior to participation. The Contractor is responsible for collecting personal identifying information, submitting documentation to PFPA Security, and ensuring background check clearance is completed and documented before a role player can participate in any training session. No exceptions will be made, and PFPA reserves the right to deny access to any individual who fails to meet background suitability standards.

4.4. Simulated buildings Exercise: Contractor shall Role players must be able to walk or stand for up to

4 hours, traverse uneven terrain, enter and exit simulated buildings, and simulate general human movement without assistance. They must wear civilian, non-branded, loose-fitting clothing suitable for both indoor and outdoor environments. The Contractor shall brief all personnel on attire requirements and supply personal items, such as water bottles, cell phones for communication, and small personal bags or backpacks, if needed to enhance scenario realism. Any role player may wear no military, law enforcement, or identifiable insignia.

4.5. Scenario scripts: The Contractor shall ensure all role players receive PFPA-developed scenario scripts, behavioral cues, and real-time scenario updates. PFPA may issue mid-session changes via phone or text, and role players must be equipped with cell phones capable of receiving real-time directions. The Contractor will coordinate closely with PFPA trainers before each session to review scenario goals, assign role player positions (e.g., bystander, decoy, scent carrier), and ensure operational readiness.

4.6. Staffing rosters: The Contractor must maintain a staffing roster with sufficient backup personnel to account for absenteeism, emergencies, or last-minute substitutions. At least 2 standby personnel per session must be identified and ready to deploy. The Contractor must notify PFPA at least 24 hours in advance of any staffing shortages and submit a substitution report within 12 hours of any unplanned changes. Role player punctuality is critical—arrive no later than 30 minutes before the start of each session to allow for scenario briefing and safety checks.

4.7. Monthly Reports: The Contractor shall maintain and provide the following documents:

1. A monthly attendance log that includes name, background check clearance date, and number of sessions worked.

2. A diversity tracker to help ensure role player variety across sessions.

3. A post-session activity report, when requested, identifies the number of role players assigned to each role, any performance issues observed, and whether the session met the scenario design requirements.

4. Incident reports must be submitted within 24 hours of any on-site issues, including injuries, non-compliance, or safety violations.

4.8. Briefing: The Contractor shall briefed on proper behavior, including non-engagement with K-9s unless instructed, respectful conduct with federal personnel, and compliance with all PFPA site access and safety rules. Role players shall not bring unauthorized equipment or personal items into training areas. The Contractor shall verify that all participants are fully briefed before each session and maintain signed acknowledgment forms on file, available for Government review.

5. Special Requirements

5.1 Professionalism and Behavior Expectations:

The Contractor shall ensure that all role players conduct themselves with the highest level of professionalism and discretion while participating in PFPA training activities. Role players must refrain from disruptive behavior, political commentary, unauthorized communication with PFPA staff outside the scope of training, and any activity that could distract or interfere with K-9 performance.

Contractors must ensure role players do not pet, feed, engage with, or distract working dogs unless explicitly instructed to do so by PFPA personnel.

All role players must be briefed prior to each session on acceptable conduct, and the Contractor is required to maintain a written acknowledgment of behavior compliance. PFPA reserves the right to remove any individual from the training site for unprofessional conduct, safety violations, or failure to comply with agency standards.

5.2 Role Player Vetting and Eligibility:

All role players must undergo and pass a PFPA Tier 1 background investigation, which includes but is not limited to a check for criminal history, active warrants, and inclusion in any watchlists or flagged databases. The Contractor shall coordinate with PFPA Security to submit all required documentation and must track and maintain proof of clearance for every individual assigned. No role player may participate in any training activity without prior approval from PFPA Security.

Individuals with a history of aggressive behavior, criminal misconduct, or inappropriate conduct in prior government contracts shall not be assigned to this effort. Contractors are responsible for screening the role.

5.3 Civilian Attire and Neutral Presentation: Role players shall arrive at training sites wearing neutral, unbranded, civilian clothing that is comfortable and appropriate for both indoor and outdoor movement. The Contractor must ensure attire does not include logos, slogans, uniforms, or graphic designs that may be distracting, offensive, or unprofessional. Role players may be asked to carry personal items such as backpacks, water bottles, or phones to simulate real-world conditions; however, these must be non-threatening and cleared by PFPA instructors.

Role players shall not wear military, law enforcement, tactical, or agency-affiliated attire unless specifically requested by PFPA for a given scenario.

5.4 Communication and Scenario Adaptability: Role players must be able to receive real-time instructions via mobile phone or other communication means during training exercises. The Contractor shall ensure each participant is equipped with a functioning phone or device capable of receiving texts or calls while on-site. This is essential for dynamic scenario adjustments, relocation, and coordinated staging during extended exercises.

The Contractor is responsible for ensuring that role players are briefed on the scenario intent, safe zones, and response protocols before each session. PFPA will provide a scenario lead or instructor to relay instructions to the Contractor's designated on-site supervisor.

5.5 Non-Disclosure and Confidentiality: Role players and contractor staff shall not record, photograph, or publicly disclose any aspect of the training activities, locations, personnel, or K-9s involved. The

Contractor shall require all role players to sign a PFPA-approved confidentiality or non-disclosure agreement (NDA) prior to participation. Breach of confidentiality is grounds for immediate removal and potential legal consequences.

5.6 Emergency Preparedness: The Contractor shall ensure that role players are physically capable of participating in the training activity and do not have any condition that could pose a risk to themselves, the K-9 teams, or PFPA personnel. The Contractor must provide PFPA with an emergency point of contact for each role player and ensure that all participants are briefed on site-specific emergency evacuation procedures.

In the event of an injury or medical incident, PFPA will initiate emergency services, and the

Contractor must have a representative available to coordinate response and incident documentation.

5.7 Personnel Substitution and Contingency: The Contractor must maintain a reserve pool of eligible, cleared role players to replace any personnel who are absent, unfit, or dismissed from the activity.

Substitution must occur without delay to prevent interruption to the training schedule. PFPA shall be notified immediately in the event of any no-show, and a written substitution log must be submitted to the COR within 24 hours.

5.8 On-Site Contractor Representative: The Contractor shall assign an on-site supervisor or project lead to every training session. This individual shall be responsible for signing in personnel, addressing any role player issues, enforcing behavior and safety rules, and serving as the direct point of contact for PFPA personnel. The supervisor must remain present for the duration of all activities and ensure smooth communication between the Government and contractor teams.

6. Approval and Revisions: All personnel rosters, attendance logs, and incident reports are subject to

PFPA COR review. The Contractor shall replace personnel as needed if any participant is found to be unsuitable for participation. The Contractor shall cooperate with PFPA for any required adjustments.

7. Performance Standards:

Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance

SOW Section 4.1. The

Contractor shall furnish 4 - 6 role players per training session, depending on the training phase and instructional goals established by PFPA's K-9 instructors.

The Contractor shall remain flexible and scale personnel accordingly to meet weekly scheduling needs.

Direct observation by PFPA trainers during sessions. Daily attendance sheets are cross-checked with training requirements.

SOW Section 4.2. Role players must vary in age, gender, race, and appearance. The Contractor shall ensure that the same individuals are not reused in back-to-back sessions to prevent scent memorization or behavioral patterning.

The Contractor must maintain a rotating pool of qualified personnel and document assignments to avoid redundancy. The demographic diversity of role players should closely mimic public environments and include individuals of varying physical stature, movement pace, and vocal tendencies.

Monthly roster review by

COR; cross-reference with demographic tracker and class cycle logs.

SOW Section 4.3. All personnel must pass a PFPA-approved Tier 1 background check prior to participation.

The Contractor is responsible for collecting personal identifying information, submitting documentation to PFPA Security, and ensuring background check clearance is completed and documented before a role player can participate in any training session. No exceptions will be made, and PFPA reserves the

COR reviews the monthly background verification report submitted by the Contractor.

right to deny access to any individual who fails to meet background suitability standards.

SOW Section 4.4. Role players must be able to walk or stand for up to 4 hours, traverse uneven terrain, enter and exit simulated buildings, and simulate general human movement without assistance. They must wear civilian, non-branded, loose-fitting clothing suitable for both indoor and outdoor environments.

The Contractor shall brief all personnel on attire requirements and supply personal items such as water bottles, cell phones for communication, and small personal bags or backpacks if needed for scenario realism.

No military, law enforcement, or identifiable insignia may be worn by any role player.

Spot checks by COR and training lead; on-site supervisor confirmation. Post-session feedback collected

SOW Section 4.5. All role players will receive PFPA-developed scenario scripts, behavioral cues, and real-time scenario updates. PFPA may issue mid-session changes via phone or text, and role players must be equipped with cell phones capable of receiving real-time directions.

The Contractor will coordinate closely with PFPA trainers prior to each session to review scenario goals, assign role player positions (e.g., bystander, decoy, scent carrier), and ensure operational readiness.

Scenario adherence checklists completed by PFPA trainers;

verbal debriefs logged by COR or supervisor

SOW Section 4.6. Staffing rosters will be maintained with sufficient backup personnel to account for absenteeism, emergencies, or last-minute substitutions. A minimum of 2 standby personnel per session must be identified and ready to deploy.

The Contractor must notify

PFPA at least 24 hours in advance of any staffing shortages and submit a substitution report within 12 hours of any unplanned changes. Role player punctuality is critical; arrival should occur no later than 30 minutes before the start of each session to allow for scenario briefing and safety checks.

On-site check of backup presence; substitution report tracking by COR post-session.

SOW Section 4.7 The Contractor shall maintain and provide the following documents:

1. A monthly attendance log that includes name, background check clearance date, and number of sessions worked.

2. A diversity tracker to help ensure role player variety across sessions.

3. A post-session activity report, when requested, identifying how many role players were assigned to each role, any performance issues observed, and whether the session met scenario design requirements.

4. Incident reports must be submitted within 24 hours of any on-site issues, including injuries, non-compliance, or safety violations.

The Contractor shall maintain signed acknowledgment forms and documents on file, available for Government review.

COR document audit monthly;

random spot checks of rosters, reports, and sign-offs.

SOW Section 4.8. All role players shall be briefed by the

Contractor on proper behavior, including non-engagement with

K-9s unless instructed, respectful conduct with federal personnel, and compliance with all PFPA site access and safety rules. Role players shall not bring unauthorized equipment or personal items into training areas.

The Contractor shall verify that all participants are fully briefed before each session and maintain signed acknowledgment forms on file, available for Government review.

Supervisor attestation prior to session start; incident report monitoring by COR if non-compliance occurs.

8. Place of Performance. National Capital Region (NCR), including but not limited to

Pentagon Reservation, Mark Center, and nearby federal sites.

9. Period of Performance. Base Year: 12 months from contract award, with four (4) 12-month option periods.

10. Delivery Schedule.

SOW

Task#

Deliverable

Title

Format Due Date Distribution/

Copies

Frequency and

Remarks

4.1 Role Player

Support

Attendance per

Session

Excel or PDF

Roster

Within 24 hours after each session

One copy to

COR

Must include names, arrival time, and role play type (e.g., bystander, decoy).

4.2 Demographic

Rotation

Tracker

Excel or PDF

Summary

Monthly One copy to COR Must show role player usage across sessions to prevent repetition.

4.3 Background

Check

Verification List

Secure PDF or

Excel

Prior to the first session and updated monthly

One copy to

COR; cleared list only

The list should include the clearance status, the date approved, and the Contractor's initials.

4.8 Role Player

Briefing

Confirmation

Signed

Acknowledgment

Forms

Prior to each session

On file with

Contractor, submit on request

Must confirm each role player has received the

PFPA

behavior, attire, and safety briefing.

4.5 Scenario Review

Meeting Notes

Email Summary Before each training session

One copy to

PFPA K-9

Trainer and

COR

Should include scenario roles, script assignments, and special instructions.

4.6 Substitution

Report

Word or PDF

Memo

Within 12 hours of substitution

One copy to

COR

Must include the name of the substitute and the reason for the change.

4.7 Monthly

Documentation

Package

PDF Bundle By the 5th business day of each month

One digital copy to COR

Includes attendance logs, diversity tracker, incident reports, and signed forms.

4.7 Incident Reports Word or PDF

Form

Within 24 hours of the incident

One copy to

COR

Required for injuries, disruptions, or misconduct.

11. Security: All contractor personnel must undergo PFPA background checks and adhere to site-specific security requirements. No security clearance is required. Contractor must coordinate with PFPA for facility access, escort requirements, and on-site identification.

12. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

PFPA will provide training aids, on-site logistical coordination, and scenario scripts. The

Government will not furnish equipment, transportation, or attire. Role players must bring their own communication devices (e.g., mobile phones).

END OF SOW