Attachment 1 SOW Inspection.pdf

Statement of Work

Inspections and Repairs of the 442 MXG/509 MXG Aircraft Sunshade Shelters

24 June 2026

Contents

GENERAL

PERFORMANCE PERIOD

SCOPE OF WORK

General Description

Inspect, Correct, and Document

SPECIFIC TASKS

Structural Loads and Limits of Responsibility

Metal Finishes

Roofing

Additional Framing

Requirements

Employee Restrictions

Environmental Requirements

Hazardous Materials (HAZMAT)

Processing HAZMAT

HAZMAT Spills

Spill Containment Plan

Spill Containment Kits

Exposure

Work Clearance and Permits

Hours of Operation

Base Closure Days

Federal Holidays

Performance of Services during Crisis

English Language Requirement

Physical Security (Security of Government Property)

Entry Procedures to Controlled/Restricted Areas

Reporting Requirements

Retrieving Identification Media

Traffic Laws

Weapons, Firearms, and Ammunition

Smoking in Air Force Facilities

Operations Security (OPSEC)

Periodic Progress Meetings

Deliverables

GENERAL. The work covered by this Statement of Work (SOW) consists of, but is not limited to, the furnishing of all labor, services, tools, materials, equipment, transportation, supervision and miscellaneous resources needed to fulfill the requirement. All work shall be performed in conformance with applicable federal, state, and local environmental codes and regulations, i.e.

Missouri Department of Natural Resources- Environmental Quality, the project specifications, and OSHA Requirements.

PERFORMANCE PERIOD. The contractor shall complete all work within 90 calendar days from the date of award, including completion of installation, site cleanup, and acceptance of data submittals.

SCOPE OF WORK. The contractor shall inspect, repair, and install modifications on 24

Aircraft Shelters for sunshade protection. Each shelter will allow for three rows of six (6) parking spaces (Kilo, Lima, Mike, and November Row) IAW 21-101 ACC SUP Ch 15.

Inspection of all bolts, rafters, roofing hardware, anchorage system and re-torque requirements as necessary to fulfill the original manufacturers requirements and USAF ACC/AFGSC guidelines.

General Description. The project is located at Whiteman AFB, 442d Maintenance Group Area, AF aircraft parking apron near buildings 1117, 91, 1118. There are 24 sunshades on the AF parking apron. The Contractor shall be required to furnish all materials, equipment, plant, labor, and personnel necessary to design, manage, and accomplish this task order in accordance with the contract requirements unless otherwise noted in this SOW.

The contractor shall perform survey and design work to verify physical conditions and recommend required repairs and materials to the Government. The Government will review and formally approve the final scope of work and materials prior to the commencement of any repair or installation. All work shall be completed IAW appropriate manufacturer specifications. The contractor shall field verify all existing conditions prior to beginning any work and shall immediately notify the Government POC of any discrepancies not already identified herein.

Document/Item Due

Inspection Schedule NLT 30 calendar days before commencement of work

Initial Inspection Report NLT 30 calendar days after inspection completion

Semi-Annual Inspection Report NLT 30 calendar days after inspection completion

Quarterly Inspection Report/Documents NLT 30 calendar days after inspection completion

Preventative Maintenance Plan (PMP) NLT 30 calendar days after contract award

Repair Quotes/Work Orders As necessary

Contractor's Quality Control Plan NLT 10 business days after contract award

Listing of Personnel NLT 10 business days after contract award and w/in 5 business days of a change in personnel

Spill Containment Plan NLT 15 calendar days after contract award

Failure to do so indicates the contractor accepts the conditions as they exist and shall perform the work to bring each sunshade to the OEM specification required.

During inspection, maintenance and repair, the contractor shall identify, document, and notify the COR and CO of any actual or potential delays caused by government action or mission interference. Site-specific problems affecting maintenance accomplishment and/or contractor performance will be reported to the COR and CO as soon as practicable.

Contractors must provide adequate documentation and explanation of their recommended installation plan or strategy, as well as pricing and specifications of equipment intended to be installed in their quote. Must meet airfield requirements set forth with Air Force Instruction

(AFI) 21-101, Chapter 15, Aircraft Sunshade Sustainment, as well as Unified Facilities Criteria

(UFC) 3-260-01, construction phasing plan and operational safety on airfields during construction. While this requirement is not a construction project, the contractor must abide by the guidance in the UFC pertaining to this requirement.

The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and/or maintenance accomplishment. Alternate procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The Contracting Officer (CO), upon coordination and recommendation from the COR, shall approve all contractor-proposed deviations from preventative maintenance requirements via a formal written contract modification prior to implementation.

The contractor shall assume and maintain any pre-existing warranties. Warranties for future work shall be provided to the COR and CO upon completion of the work.

All contractor employee drivers shall obtain an Airfield Drivers training prior to on-site work starting. Contact Whiteman Base Operations, (660)687-3101, for airfield driving training requirements.

All contractor employees shall meet all flight line safety, FOD (Foreign Object Damage) prevention procedures while working on the flight line. Each contractor employee working on the flightline shall have double hearing protection to protect themselves from noise during aircraft operations on the flightline.

Only company owned/labeled vehicles are allowed on site.

Aircraft operations will occur during the entirety of the sunshade work. The contractor will only have access to only a portion of the 24 sunshades located on the 442 MXG aircraft parking apron at one time. The minimum will be three (3) sunshades, and the maximum will be six (6) sunshades. The exact number will be coordinated at the pre-performance conference before the commencement of work. The 442 MXG and 509 MXG units using the aircraft parking apron for daily operations will provide escorts during all periods of work for the contractor’s personnel working on the aircraft parking apron, which is a restricted area.

The contractor shall maintain copies of applicable aircraft sunshade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, repairs and provide copies to the COR, upon request.

Inspect, Correct, and Document. During inspection, maintenance and repair, the contractor shall identify, document, and notify the COR and CO of any actual or potential delays caused by government action or mission interference. Site-specific problems affecting maintenance accomplishment and/or contractor performance will be reported to the COR and CO as soon as feasible.

The contractor shall inspect for, correct, and document the following:

1. Inherent structural weakness

2. Corrosion

3. Design defect

4. Electrical defect

5. Weather (turbulence) related damage

6. Destruction of shelters manmade or natural.

7. Failure (signs of or evidence of electrical, structural, or mechanical failure)

8. Severed items

9. Evidence of stress/buckling/fatigue/etc.

10. Missing hardware

11. Loose hardware

12. Wildlife intrusion

13. Other discrepancies

14. Storm Water Drainage System

SPECIFIC TASKS. Structural Loads and Limits of Responsibility. The contractor shall develop a plan and inspect the anchor system. Any elimination of current hardware shall meet the current load requirements of the Aircraft Shelter. The contractor shall assume that the concrete foundation/ pilings are suitable for all loads and have a minimum compressive strength of 3,000 psi but shall not otherwise be responsible for the foundation/piling plan, except that damage to the foundation/piling incurred during the replacement of the anchorage hardware, shall be repaired, or replaced by the contractor, including all incidental site work. Wind loads shall be based on a 146-mph basic wind speed, Building Classification category III, and

Exposure Category C, computed, and applied in accordance with American Society of Civil

Engineers (ASCE) 7. All parts of all structures shall be inspected and certified for the specific wind velocity and shall be tied together to provide integrated resistance to high wind effects.

The contractor shall provide evidence (stamp/date) of wind load calculations by a professional structural engineer.

Metal Finishes. All metal surface finishes shall be inspected.

Roofing. The contractor shall inspect a structurally framed, slope gable roof system for each aircraft shelter structure using standing seam metal panels (SSMR) that conform to the calculated wind loads.

Additional Framing. The contractor shall provide all framing provisions necessary for aircraft shelter electrical lighting, lighting protections, signage, windsock, and any other appurtenances described herein. All such framing shall be supported by the primary structure without further ground penetration.

Requirements

The contractor will be required to always maintain cleanliness of all work areas during progression of work in order to alleviate foreign object damage (FOD). The contractor will be required to remove all materials and equipment to a safe distance from aircraft parking area at the close of each day's work or be stored under the sunshades that are being worked on. This distance will be determined by the AGR (Authorized Government Representative) in coordination with Airfield Management. The contractor will not be allowed to stockpile any materials or store any equipment within the airfield primary surfaces or parking apron unless approved by the Airfield Manager and coordinated with the AGR. Designated areas will be provided by Airfield Manager and coordinated with the AGR. FOD inspections shall be conducted daily with the contractor and Government.

There may be periods of time when the contractor, due to declared aircraft emergencies, will be required to vacate the work site and move their personnel and equipment a distance of several hundred feet away from the work site. Such removals, when ordered, will be given on short notice and expeditious action will be required.

The contractor shall comply with Air Force safety standards during weather warnings. Upon receipt by the AGR of a severe weather warning, the AGR will notify the contractor of weather and will instruct the contractor to secure all materials and equipment. The contractor will immediately secure, remove, or protect the materials and equipment to the satisfaction of the

AGR. If the contractor fails or refuses to secure, remove, or protect the materials and equipment, the AGR shall notify the Contracting Officer (CO) immediately. The CO will determine the appropriate contract remedy, which may include having the Government perform the work and recovering the associated costs from the contractor through an equitable adjustment or other contractual remedies.

The contractor shall provide a tentative schedule with their proposal which will be finalized and become the performance schedule prior to the start of performance. The schedule will show the proposed timeline for work. The awarded contractor shall provide the CO with a revised schedule incorporating the phasing plan after attendance of the pre-performance conference and before on-site performance may begin. If schedule deviations are encountered during the period of performance, contractor shall provide a revised schedule to the CO as soon as these deviations are identified.

The area the contractor will be working is an active flight line. All precautions shall be taken to minimize the possibility of lost materials being deposited around the work areas and the active flight line. At the start of each workday, the contractor shall communicate with one of the identified inspector(s) and identify the work they will be performing prior to beginning work. At the end of each workday, the contractor shall conduct a Foreign Object Debris (FOD) inspection and secure any FOD found in the work areas. The contractor shall report any FOD identified/secured to one of the identified inspector(s) and confirm a FOD inspection has been completed.

Designated staging area to store materials and location to park contractor’s dumpsters will be finalized at the pre-performance conference.

Wherever the contractor stages their dumpster(s), they must be covered to prevent materials from blowing out and becoming hazards to aircraft operations.

Dumpster(s) will not be allowed on the active flight line nor on any of the parking spots.

However, adjacent locations such as the tentative location identified on the map are a possible location.

Contractor personnel shall present a professional, conservative and neat appearance and be easily recognizable as a contractor employee while on the installation, through the use of distinctive clothing or overcoats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital are available on a cost reimbursement basis.

Employee Restrictions. The contractor shall not employ any person who is an employee of the

United States Government if the employment of that person would create a conflict of interest.

The contractor shall not employ any person who is an employee of the Department of the Air

Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7, Standards of Conduct.

The contractor shall not employ persons identified by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its populace. The contractor shall remove personnel identified as potential threat. The

Contracting Officer reserves the right of the Government to restrict employment under the contract of any contractor employee or prospective contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission for the installation and its population.

The contractor shall inform the Contracting Officer within 24 hours of becoming aware of an incident that involves a Contractor’s employee that may subject the employee, the contractor, or the Government to either potential civil or criminal liability.

Environmental Requirements. Contractor Liability. The contractor is liable and responsible for non-compliance of environmental safety and health (ES&H) provisions and pay fines and fees resulting from improper contractor actions and/or process.

Hazardous Materials (HAZMAT).

The contractor shall manage, handle, transport, store, and dispose of all HAZMAT, including hazardous waste, in accordance with the Resource Conservation and Recovery Act, 40 Code of

Federal Regulations (CFR) 260-265, Protection of Environment, applicable State statutes and regulations, and the WAFB Hazardous Waste Management Plan. If requested, the contractor shall obtain a separate hazardous waste ID number identifying them as a generator of hazardous waste and coordinate all hazardous shipments with the 509 Civil Engineering Squadron (509

CES) Hazardous Waste Program Manager (509 CES/CEAN). The contractor shall not store

HAZMAT on WAFB.

Processing HAZMAT for Use on WAFB. The contractor shall not bring or use any type of

HAZMAT on WAFB, until the HAZMAT has been approved by the Hazardous Materials

Pharmacy (HAZMART). Upon contract award, the contractor shall submit Safety Data Sheets

(SDS) to COR for all HAZMAT the contractor intends to use on WAFB. The COR will contact the contractor if more data is required for HAZMAT use approval. The COR will also notify the contractor whether or not the HAZMAT has been approved for use on WAFB, including information for tracking HAZMAT by the contractor, if required.

HAZMAT Spills. The contractor shall take every reasonable precaution to prevent HAZMAT spills and immediately report any HAZMAT spills to the base fire department by calling 687-

4507, in accordance with WAFB Spill Prevention and Response Plan procedures. The contractor shall clean and dispose of all hazardous materials spills in accordance with local, state, and federal laws and regulations. The contractor shall bear full financial obligation incurred from cleaning and disposing of hazardous materials spills, or release of hazardous materials within the confines of WAFB by contractor personnel.

Notification of Environmental Spills. If the contractor spills or releases any hazardous materials into the environment, the contractor shall immediately report the incident to the CO and COR. The contractor is liable for all costs associated with the spill or release of hazardous materials.

Spill Containment Plan. The contractor shall submit a spill containment plan to the COR, no later than 15 days after contract start date. As a minimum, the plan shall include how the contractor will handle and use hazardous materials on WAFB, and HAZMAT spill procedures.

The contractor is responsible for informing contractor personnel of the content of the plan. The plan shall be maintained in a location where it is immediately available to contractor personnel.

Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of hazardous materials on WAFB carry an approved spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

Exposure. The contractor shall ensure that its operations do not expose Government personnel to any hazardous conditions; i.e., noise, chemicals, equipment, etc., as covered by

OSHA/AFOSH Standards.

Work Clearance and Permits. The contractor shall coordinate with the COR, as required, to obtain digging, welding, and/or spraying paint permits in accordance with base procedures, prior to beginning tasks. The contractor shall not commence digging, welding, or spraying paint until required permits are obtained.

Contractor shall remove all bird nesting/nest building material as required. COR will coordinate with USDA as required to ensure removal is allowed and will not harm environment. Contractor will include any removal action in the maintenance documentation.

Hours of Operation. The hours of operation are 0700 to 1600 Central Standard Time (CST), Monday – Friday, excluding federal holidays If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting

Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodation may be made on a case-by-case basis.

Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth National Independence Day – 19 June

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veterans Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

Performance of Services during Crisis. All tasks and services outlined within this SOW are required during a crisis as declared by the Installation Commander or designated Government

Authority. The Contracting Officer will notify the contractor if crisis performance is required, and the contractor shall perform until the crisis has been abated as determined by the

Government.

English Language Requirement. All contractor personnel shall read, understand, speak and write English fluently.

Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

Physical Security (Security of Government Property). The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

Entry Procedures to Controlled/Restricted Areas. The contractor shall comply with local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

Reporting Requirements. The contractor shall comply with the requirements of Volume 1, AFI

71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Service Matters.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

Retrieving Identification Media. The contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor. Final payment may be withheld until identification media is returned.

Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Missouri State Law and Air Force Instruction (AFI) 31-218, Motor

Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current instruction on cell phone use while on a military installation.

Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.

Smoking in Air Force Facilities. Contractors are advised that the 509 BW and 442 FW

Commanders have placed restrictions on the smoking of tobacco products in AF facilities. AFI

40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

Operations Security (OPSEC). This contract has been determined to not have critical or sensitive information requiring an OPSEC Plan.

Flight line photography. No photography is authorized on the Whiteman AFB flightline without prior coordination.

Periodic Progress Meetings. The Contracting Officer, Functional Commander, COR, or other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: observed positive performance and steps taken by the contractor to prevent unsatisfactory performance, any modifications required of the contract, opportunities to improve performance, unsatisfactory inspections and trends against each performance objective.

The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Officer identifying areas of non-concurrence for resolution within 10 days of receipt.

Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.

References

1. Air Force Instruction 21-101, Chapter 15, Aircraft Sunshade Sustainment

2. UFC 3-260-01, 4 February 2019

3. UFC 3-260-04, 16 May 2018