Attachment 1 - SOW Industrial Gases BPA.pdf

STATEMENT OF WORK

Industrial Gases

1.0 BACKGROUND

1.1 The Bureau of Engraving and Printing (BEP) develops and produces United States currency notes, trusted worldwide. The Bureau of Engraving and Printing uses several types of industrial gases at its facility located in Washington, D.C. These gases support the manufacturing process in providing high quality print products of which the primary is United States Currency.

2.0 PURPOSE

2.1 Product, Service or Outcome Needed.

The purpose of this procurement action is to provide a time-based replenishment process and a simple swap empty/full exchange of procuring industrial gases used in our currency manufacturing process. This will also minimize instances of over purchase, out of stock items and overall, provide better inventory management control.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to replenish Industrial Gas Cylinders as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

3.0 TECHNICAL REQUIREMENTS/TASKS/OUTCOMES

3.1 The Contractor shall replenishment the following gases and the applicable fees:

1. Acetylene / Cylinder Size Height 55.0 in, Dia 9.0 in. Grade 4 or D, BEP P/N – PRM2111

2. Cylinder Argon Technical (Recharge) 330 Cubic Feet, BEP P/N – 2L000541

3. Acetylene Technical 210 cu ft (# AC -4.5 AT 250 psi. CGA 510) / Cylinder Size Height

36.0 in, Dia 9.5 in. Grade Technical, BEP P/N – PRM2049

4. Gas, Acetylene, 14"H X 4"D Mc Tank, BEP P/N – PRM1511

5. Gas, Acetylene, Technical/Industrial grade, 23"H X 9"D, B TANK, BEP P/N – POP1166

6. Argon / Cylinder Size Height 61.0 in, Dia 9.5 in. Grade Industrial, BEP P/N – PRM2109

7. Argon / Cylinder Size Height 55.0 in, Dia 9.0 in. Grade Ultra 10% Methane/90% Argon, BEP P/N – PRM2122

8. Cylinder, Gas, Compressed, UHP ARGON 99.999%, 9 x 55 INCH, BEP P/N –

CHEM1420

9. Gas, Compressed, Mixture, Argon/ Methane, 90/10, 55 X 9 INCH CYLINDER, BEP P/N

– PRM1492

10. Cylinder Gas Welding 75% Argon, 25% Co2, Height 61", Diameter 9 1/2", Grade, Industrial., BEP P/N – 2L001452

11. Argon AR M (Dallas), BEP P/N – PRM2119

12. Cylinder Nitrogen Technical (Recharge) K Size, BEP P/N – 1L001657

13. Gas, Nitrogen, Technical/Industrial grade, 19"H X 5.25"D, 40 CF TANK, BEP P/N –

PRM1509

14. Nitrogen Tank 125 cubic ft / Cylinder Size Height 48 in, Dia. 7 in, Grade Industrial, BEP

P/N -PRM2118

15. Nitrogen / Cylinder Size Height 60 in, Dia. 9 in, Grade Ultra High Purity, , BEP P/N -

PRM2116

16. Nitrogen, Liquid, Cryogenic (Ln2), In 180 Liter Pressure Relief Cryo-Tank., BEP P/N –

PRM1490

17. Gas, Compressed, Nitrogen, Uhp (Ultra High Purity) 99.999%, BEP P/N – PRM1489

18. Oxygen / Cylinder Size Height 38 in, Dia. 9 in, Grade 4 or D, BEP P/N – PRM2114

19. Oxygen / Cylinder Size Height 57 in, Dia. 9.5 in, Grade Industrial, BEP P/N – PRM2113

20. Gas, Oxygen, Technical Grade (97.99-98.99),14"H X 5.25"D, BEP P/N – PRM1510

21. Oxygen / Cylinder, High Purity Grade (99.993%), Size Height 55 in, Dia. 9 in, BEP P/N -

PRM2112

22. Refrigerant, R-22, 16"H X 9"D 30 LB TANK, BEP P/N – POP1164

23. Refrigerant, R-134A,16"H X 9"D 30LB TANK, BEP P/N – PRM1512

24. Refrigerant, R-502, 18"H x 9.5" D 30LB CYLINDER, BEP P/N – POP1162

25. R-404a / Refrigerant, Cylinder Size Height 16 in, Dia. 9 in, BEP P/N – PRM2123

26. Refrigerant, R-410A, 16"H X 9"D 30LB TANK, BEP P/N – POP1180

27. Refrigerant, R-407C, 16"H X 9"D 30LB TANK, BEP P/N – POP1161

28. Refrigerant, Recovery Tank 30LB, 18"H X 9"D, BEP P/N – POP1165

29. Gas, Compressed, Helium, Ultra High Purity, 55 X 9 Inch Cylinder., BEP P/N –

PRM1491

30. Helium, Industrial Grade, Cylinder, 60 In. High By 9.5 In. Wide, BEP P/N – PRM1529

31. Shielding Gas Tri Mix, Industrial Grade, Height 61", DIA. 9.5", (90% HE., 7.5% AR. 5%

CO2), BEP P/N – PRM1549

32. Refrigerant, Recovery Tank 50 LB 20"H X 12"D, BEP P/N – POP1163

33. Cylinder Oxygen, Technical Grade, (Recharge) 220 Cubic Feet, BEP P/N – 2L000077

34. Cylinder Rental Fees

35. Repairs, Testing and Recertification of BEP owned cylinders

36. Regular Delivery Fees

37. Environmental Fees

38. Demand Fees

39. Emergency Delivery Fees

3.3 The frequency may vary based on changes in manufacturing processes.

Contractor Shall pick up empty cylinders and replace with filled ones.

All gas cylinders shall be clearly labeled on all sides and visible from a distance of 20ft.

on with the appropriate gases (i.e., Argon, Nitrogen, etc.)

All work performed by the contractor shall be accomplished in accordance with the EHS document and standard industry safety procedures.

Contractor transporting gas cylinders shall follow basic safety requirements. Drivers should be trained in the associated hazards and dangers of the goods and safe handling of gas cylinders. Drivers shall have required certification in hazmat.

Cylinder valves must be closed whilst in transit and any equipment disconnected.

Contractor personnel working under this contract shall be United States or naturalized citizens. Contractor shall be escorted at all times.

Cylinders should be secured properly and should not project beyond the sides or ends of the vehicle.

If a leak is suspected, Contractor shall park the vehicle in a safe place and contract security immediately.

Emergency Deliveries: In some cases, the BEP may need cylinders delivered within 24 hours. Contractor shall have the capability to meet the delivery timeframe once contacted by the BEP designed Contracting Representative (COR).

The Contractor shall email a Bill of lading (i.e., which details a shipment of merchandise and gives title of that shipment to BEP) to the Contracting Officer Representative(s) and Storeroom personnel at both facilities.

4.0 Environment, Health & Safety Requirements - Contracted services must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS documents: EHS Contractor Requirements at DCF (75D-07.0-04). The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract.

5.0 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must be able to enter a U.S. Federal Government building at time of the proposal submission and must maintain the level of security required for the life of the contract.

5.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property used in the performance of this contract. This contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

5.2 Key or Combination Control of gas cylinder storage area:

The Contractor shall adhere to the following for Key or Combination Control:

5.2.1 The Contracting shall establish and implement methods of making sure all keys, vault/safe combinations, and passwords issued to the Contractor and its personnel by the Government are not lost, misplaced, or used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

5.2.2 Contractor personnel assigned Government-issued keys, vault/safe combinations, and/or passwords are subject to periodic reviews and inspections conducted by Government personnel.

5.2.3 The Contractor shall immediately report to the CO and/or COR any concurrences of lost or fraudulently duplicated keys, lost combinations, or improperly divulge passwords issued by the Government.

5.2.4 In the event combinations or keys, other than master keys, are lost, duplicated, or improperly disclosed, the Government will procure the services to re-key or replace the affected lock(s) and may deduct the charge from the Contractor’s monthly payment. If a “master key” is lost or duplicated, the Government will replace all locks and keys for the entire system, and the total cost will be deducted from the monthly payment due the Contractor.

5.2.5. The Contractor shall prohibit the use of Government-issued keys, combinations, and passwords by any persons other than the Contractor’s designated employees. The Contractor shall control access to all Government-provided lock combinations to preclude unauthorized entry or opening of designated locked or areas by persons other than authorized personnel.

6.0 Deliverables:

6.1 Warranty

Contractor shall provide a warranty manual that includes a point of contact for any warranty issues or concerns. This deliverable shall be provided to the COR within ten (10) business days after delivery. Warranty shall begin at the completion of BEP acceptance of the equipment (Cylinders/gases).

7.0 Delivery Schedule

The date of delivery shall be ten (10) days from time of request.

8.0 PLACE OF PERFORMANCE/DELIVERY

SOW

Paragraph

Deliverable Due Date Deliverable Format

6.1 Warranty Ten (10)

business days after delivery

Paper document and electronic document (PDF).

10.1 Monthly Reports 10th of each

month

Submit a monthly report to COR

Place of Performance is Bureau of Engraving and Printing, 301 14th St SW, Washington, DC 20228. The Contractor shall deliver all items F.O.B. destination within one year after date of award.

The following DELIVERY information shall be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight; and (5) Date and time of delivery. The item(s) shall be delivered to the following address:

Bureau of Engraving and Printing Attn: To Be Provided at Time of Award Annex Building – Loading Dock D Street, Between 13th & 14th Sts, S.W.

Washington, DC 20228

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am. to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided:

- Name of supplier/manufacturer

- Contact Person with phone number

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

*Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.8 meters) CANNOT be accommodated at our receiving platform.

9.0 Federal Government Holidays: The contract shall not work on the following holidays:

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only at Washington, DC Currency Facility (DCF). BEP’s Y.E.S. period typically occurs December 25th through January 1st of each calendar year.

10.0 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

10.1 Deliverables: Monthly Reports – Contractor shall submit a monthly report no later than the 10th of each month to the BEP CORs. The report shall include the following:

• Type of gases delivered

• Quantity

• Individual who delivered the gases

• Date and time the gases were delivered

• Location the gases were delivered to

• Number of emergency delivery requests

• A copy of the signed delivery receipt. Receipt shall include the Government personnel who received the gases.

The following DELIVERY information shall be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight; and (5) Date and time of delivery. T...