ATTACHMENT 1 - SOW-IH Laboratory and Calibration Services.pdf

STATEMENT OF WORK (SOW) and NEEDS ASSESSMENT (NA)

FOR

INDUSTRIAL HYGIENE SERVICES ANALYTICAL, LABORATORY

SERVICES, INDUSTRIAL HYGIENE EQUIPMENT RENTAL, AND

CALIBRATION SERVICES

DEFENSE LOGISTICS AGENCY (DLA)

DIRECTORATE OF SAFETY AND OCCUPATIONAL HEALTH (DCS)

1.0 INTRODUCTION

Defense Logistics Agency (DLA), Directorate of Safety and Occupational Health (DCS) is located at the DLA Headquarters Complex, 8725 John J. Kingman Road, Fort Belvoir, Virginia 22060.

As the nation’s combat logistics support agency, the Defense Logistics Agency manages the global supply chain – from raw materials to end user to disposition – for the Army, Navy, Air Force, Marine Corps, Coast Guard, combatant commands, other federal agencies, and partner and allied nations.

DLA’s Major Subordinate Commands (MSC) and Regions include DLA Aviation, DLA Disposition Services, DLA Distribution, DLA Energy, DLA Land and Maritime, DLA Troop Support, DLA CENTCOM/SOCOM, DLA Europe and Africa and DLA INDO- PACIFIC, respectively, which operates in most states and 28 countries.

Each MSC and Region has an Industrial Hygiene Program Manager (see Enclosure 1 for the DLA physical locations).

2.0 NEEDS

a. DLA needs industrial hygiene laboratory services for analytical testing of air, bulk and surface samples collected by the DLA Industrial Hygienists (see Enclosure 2 for a potential list of analytes).

b. DLA needs to rent industrial hygiene equipment for hazard assessments

(see Enclosure 3 for potential list of industrial hygiene equipment rentals).

c. DLA needs to calibrate government owned industrial hygiene equipment

(see Enclosure 4 for a potential list of government owned industrial hygiene equipment calibration needs).

3.0 OBJECTIVE

The objective of this Indefinite Delivery Indefinite Quantity (IDIQ) Service Contract is to fill the gaps in the current Industrial Hygiene Program with support of analytical laboratory services, industrial hygiene equipment needs and calibration of government owned equipment.

https://www.dla.mil/aboutDLA

4.0 SCOPE OF WORK

The contractor will provide any DLA Industrial Hygienist with the requested analytical services for the collection of air, bulk or surface for analytical testing of analytes, the sample media, the rental of sampling equipment and the calibration of government owned equipment from the contractor.

4.1 Tasks

a. The contractor will complete an analytical quote for laboratory services prior to the collection of air, bulk or surface sampling so the recipient (DLA Industrial Hygienists) can verify and accept the costs and expenses before analysis of the sample.

b. The contractor will complete a quote for rental equipment use and send the quote to the recipient (DLA Industrial Hygienist) for acceptance of the cost and expense before any rentals of equipment.

c. The contractor will complete a quote for calibration of government owned industrial hygiene equipment and send the quote to the recipient (DLA Industrial Hygienist) for acceptance of the cost and expense before any calibration services.

d. Analyze air, bulk and surface samples collected by the DLA Industrial Hygienist.

e. Send sample media to the DLA Industrial Hygienists.

f. Send rental contractor owned industrial hygiene equipment to DLA Industrial Hygienists.

g. Send calibrated government owned industrial hygiene equipment to DLA Industrial Hygienists at their physical location.

4.2 Deliverables

a. Allow use of contractor owned industrial hygiene equipment.

b. Receive government owned industrial hygiene equipment and calibrate in accordance with National Institute of Standards and Testing (NIST).

c. Ship equipment that has been calibrated back to the DLA Industrial Hygienist.

d. Prepare a written report with the results of the analytical testing. The contractor will be required to submit a final written report that shall include, at a minimum, the type of sample analyzed, the analytical testing protocol used, the sample number, the sample collection date, the analytical detection limit, the analytical results, industrial hygiene equipment factory calibration certificates, and any other pertinent sampling information and data.

e. All work performed by the contractor, including submittal of all required data reports shall be completed within 14 days after receiving samples.

4.3 Performance Criteria

a. All samples collected will be analyzed by an American Industrial Hygiene Association (AIHA) Laboratory Accreditation Program, LLC in the Industrial Hygiene Laboratory Accreditation Program (IHLAP), Environment Lead Laboratory Accreditation Program (ELAP) and the Bulk Asbestos Program (BAPAT), of safety and occupational health field samples collected by DLA Industrial Hygienists.

b. All rental equipment will have a current NIST calibration record.

4.4. Timelines

a. All work performed by the contractor, including submittal of all required data reports shall be completed within 14 days after receiving samples.

b. All industrial hygiene rental equipment will be shipped within 48 hours of request.

c. All government owned calibration will be performed within 30 days of receipt at the NIST calibration location.

5.0 PERIOD OF PERFORMANCE

The period of performance shall be for one (1) year from date of award, plus four (4) one-year options.

6.0 GENERAL INFORMATION

6.1 Quality Control

The Service Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Service Contractor’s quality control program is the means by which work is reviewed to ensure compliance with the requirement of the contract. The Quality Control (QC) Plan is to be delivered with the Contractor’s proposal. After acceptance of the QC plan, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC plan.

6.2 Quality Assurance

The government will evaluate the Contractor’s performance under this contract in accordance with the performance standards.

6.3 Recognized Holidays

The Contractor is not required to perform work the following holidays:

New Year’s Day Martin Luther King Jr.’s Birthday Labor Day President’s Day Memorial Day Juneteeth Day Independence Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

6.4 Hours of Operation

The Contractor is responsible for conducting business, between the DLA operating hours of 6:00 a.m. – 6:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

6.0 Place of Performance

The work to be performed under this contract shall be performed at the contactor’s laboratory and the contractor’s designated location for calibration of industrial hygiene equipment.

7.0 Type of Contract

The government anticipates awarding an Indefinite Delivery/Indefinite Quantity contract with fixed unit (contract line-item number (CLIN) pricing.

8.0 Security Requirements

The Contractor’s staffs are required to conform to DOD’s security and privacy requirements as described below. The claimant’s personal information is protected under the Privacy Act. The Privacy Act not only obliges us to protect their information but provides for civil and criminal penalties (against organizations and individuals) for not doing so. This information includes medical data as well as the protected personally identifiable information (PII) such as name and Social Security number. The Contractor must handle the documents provided in the referral in the manner in accordance with the DOD policy that updates and formalizes the responsibilities of every contract staff member’s responsibility in protecting PII. The Contractor must destroy the case materials once the report is accepted. Paper files need to be handled IAW Records Management for Federal Agencies per 44 USC Chapter 31 SS3101.

The Contractor shall take all necessary measures to assure that confidential information is maintained in a manner that ensures its privacy including, but not limited to:

9.0 CONSIDERATION AND PAYMENT

9.1 Consideration. The Government will pay for all services satisfactorily performed by the Industrial Hygiene laboratory and calibration Service Contractor for all work order issued under this contract.

9.2 Travel Expenses. There are no allowable travel or other reimbursable expenses.

All such expenses are included in the Service Contractor’s fee schedule of CLIN rates.

9.3. Industrial Hygiene Equipment Rental Costs, Laboratory and Calibration Shipping Expenses. The shipping costs will be included in the fee schedule of CLIN rates for industrial hygiene rentals and return of calibrated government owned industrial hygiene equipment.

Enclosure 1

DLA Major Subordinate Commands (MSC) and Regions

MSC/Region Industrial Hygienist Address Aviation TBD DLA Aviation

6090 Strathmore Rd.

Richmond, VA 23237

DSN: 312-695-6265

COMM: 804-279-6265

Energy Michael Bruno DLA Energy 8725 John J Kingman Ft. Belvoir, VA 22060

Disposition Services William Cohoe DLA Disposition Services 74 N Washington Ave, Battle Creek, MI 49037 Office Phone: 269-961-5866

Distribution Tina Carroll DLA Distribution

2001 Mission Drive, New Cumberland, PA 17070–5000 Comm: 717-770-4769

Land and Maritime TBD DLA Land and Maritime 3990 East Broad Street Columbus, OH 43218-3990

Europe and Africa Erin Fairbank 3209 Mannheimer Strasse Kleber Kaserne Bldg 3209 Rm 67657 Kaiserslautern

Centcom Socom Ernesto Chee-Chong DLA C&S Safety Office

CENTCOM/SOCOM

Ft. MacDill AFB, FL

COMM 813-529-4132

Indo-Pacific John Yoshimori 1025 Quincy Avenue, Building 479 3rd fl.

Joint Base Pearl Harbor Hickam, HI 96860 Work: (808) 786-2218

Enclosure 2

Projected CLIN 0001: Analyte Sample Type (per Historical Sampling)

Analyte Type Projected

Total Air Bulk Surface Asbestos 10 10 20 Benzene 10 10 Cadmium 20 20 Crystalline Quartz 10 10 20

Diesel Particulate 10 10

Hexavalent Chromium

10 10 20

Lead 10 10 10 30 9 Metal Profile Panel 10 10 20

Methylene Chloride 5 5 Volatile Organic Chemical (VOC) Panel

20 20

Note: The Projected Analyte Sample type will vary greatly depending on DLA Mission.

Enclosure 3

CLIN 0002: Projected Number of Industrial Hygiene Equipment Rentals

Equipment Rental Length of Rental (days)

Total (times/year)

Area air sampling pump. high flow

5 2

Personal air sampling pump, standard flow

5 2

Personal air sampling pump, low flow

5 2

Micromanometer air flow meter

5 2

Note: The projected Industrial Hygiene equipment rental will vary greatly.

Enclosure 4

CLIN 0003: Projected Number of Government owned Industrial Hygiene

Equipment Calibration

Government Owned Industrial Hygiene Equipment

Number of Government Owned IH equipment

Personal noise dosimeters 20

Type II, Sound Level Meter 7

Acoustical noise calibrators

Micromanometer air flow meter

Indoor Air quality meter 8

Radio frequency meter 1