Attachment_1_SOW_Eglin_Cooling_Fans.docx

STATEMENT OF WORK (SOW)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DS)

EGLIN, FLORIDA

COOLING FANS WITH INSTALLATION

TABLE OF CONTENTS

1. INTRODUCTION

2. CLIN 0001 - SEVEN (7) COOLING FANS WITH INSTALLATION

3. MANUALS

4. EQUIPMENT DELIVERY AND WARRANTY

5. DESTINATIONS AND POINT(S) OF CONTACT

6. SPILL RESPONSIBILITY

7. CONTRACT MINIMUM AND MAXIMUM

8. INVOICING

STATEMENT OF WORK

1. INTRODUCTION

a. The primary mission of DLA DS is to dispose of Department of War (DoW) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoW activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA DS and Installation Management are headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire new Cooling Fans with Installation for the DLA DS Eglin, Florida.

b. This is a Firm Fixed Price (FFP) contract. Upon receipt of a Delivery Order (DO), the Contractor has 30 business days to deliver the seven (7) Cooling Fans to the identified location, and five (5) days to install the fans (meeting all requirements of section 2. a. and b. below, including the removal and disposal of the olds fans). The contract period of performance starts from the “award/effective date” as reflected in block three (3) of the SF1449. The Contracting Officer (KO) may extend the delivery period for extenuating circumstances. Ten (10) business days prior to the end of the period of performance, a written request for extension must be received from the Contractor detailing the circumstances that delayed delivery. Such written notifications will include the subject DO number, reasons for the delay with supporting substantiated actionable documentation, as applicable, and the estimated date and time for completed performance.

c. New Equipment ONLY; no remanufactured or “gray market” items.

d. The Cooling Fans will have a DoW Item Unique Identification (IUID) in compliance with DFARS 252.211-7003 (252.211-7003 Item Unique Identification and Valuation.Acquisition.GOV).

e. Any reference to Contractor throughout this Statement of Work (SOW) refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the SOW.

2. CLIN 0001 - SEVEN (7) COOLING FANS WITH INSTALLATION

a. When CLIN 0001 is ordered, the Contractor shall manufacture or purchase and install, the Cooling Fans that contain the following salient characteristics:

1) 30” fan diameter

2) Four (4) fans 220 volts, three (3) fans 120 volts

3) Max Speed, 1,305 RPM with multiple variable speed settings

4) OSHA-compliant 1/8-inch (3 mm) steel spiral guards

5) Housing with vibration dampening

6) Motor .5 HP, with a 10 to 12 foot cord that fits standard power outlets

7) Overhead Mount

8) Direction adjustable steel frame with position locking mechanism

9) Utilize existing facility mounted fan controls for on/off function. [See Addendum 1 to the SOW]

10) Speed controls factory mounted to the fans

b. Installation shall include the full cost of all equipment, labor, supplies, tools, supervision, materials, lift capabilities, clean-up, removal and disposal of old fans. Anything needed to safely and appropriately install the new fans and remove and dispose of the old fans. Leaving the work site clean, orderly, and with safe operational fans at the end of the project. All debris, old fans, and any material from the project removed.

3. MANUALS

The Contractor shall provide one (1) digital and one (1) hard copy Operators Manual Guide, and Maintenance and Service Manual for the seven (7) Cooling Fans.

4. EQUIPMENT DELIVERY AND WARRANTY

a. The Contractor shall complete and sign the provided DD250, Material Inspection and Receiving Report, in coordination with United States Government (USG) personnel and attach the completed form in Wide Area Workflow (WAWF) system prior to acceptance for payment. A picture of the data plate with serial number shall be attached to the invoice prior to USG acceptance.

b. The seven (7) Cooling Fans shall come with the manufacturer’s standard equipment warranty. The warranty date shall begin upon completion of delivery to the DLA DS site. At no cost to the government, the Contractor will provide call back service for any issues that arise from incorrect installation, mistakes or damages of any kind to equipment, property, or facilities caused by the Contractor or their Subcontractors.

c. The delivery and installation to be performed under this contract will be performed during normal USG working days, Monday through Friday. The Contractor shall not schedule delivery on a regular federal holiday (see below), designated by Presidential Proclamation, or DLA DS closure, rescheduling shall be at the discretion of the DLA DS site Point of Contact (POC).

d. The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

5. DESTINATIONS AND POINTS OF CONTACTS:

a. Upon receipt of a DO, the Contractor will be informed of the DLA DS site POC, site POC contact information, shipping and work site location.

b. The Contractor shall notify the DLA DS site POC, at least 14 business days prior to delivery of the seven (7) Cooling Fans and start of installation to ensure the site is prepared to accept the seven (7) Cooling Fans and work crew.

c. The Contractor shall make any necessary coordination, verify the destination, POC shipping address, and work site address prior to final delivery.

6. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the POC and KO immediately upon discovery. A written follow-up report shall be submitted to the POC and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

1) Description of item spilled (including identity, quantity).

2) Whether the amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

3) Containment procedures initiated.

4) Summary of any communications Contractor has with press or USG officials other than the KO.

5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

6) Description of item spilled (including identity, quantity).

7. INVOICING INFORMATION:

The Contractor shall invoice through the DoW WAWF system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

ADDENDUM 1

Existing facility mounted fan controls for on/off function image1.png