Attachment 1 - SOW Draft.docx

Statement of Work Section C. Descriptions and Specifications

1.0 Background

The Naval Surface Warfare Center, Carderock Division (NSWCCD) Signatures Department develops, operates, and maintains major research, development, test and evaluation (RDT&E) sites, including the South Florida Ocean Measurement Facility (SFOMF) located in Dania Beach, Florida. SFOMF operates and maintains an underwater electromagnetic (UEM) signature acquisition range in support of fleet asset UEM silencing and stealth performance requirements.

1.1 Scope

NSWCCD Detachment Dania, FL, (Code 756), also known as the South Florida Ocean Measurement Facility (SFOMF), requires technical and administrative services in support of Waterfront and Maritime Operations (SFWMO). Service requirements include support for operating and maintaining data acquisition systems, providing deck crew for offshore test range infrastructure deployment and recovery onboard a 150-foot multipurpose vessel, installing, maintaining, and repairing shore based sensors and systems, operating, maintaining and repairing small boats, forklifts, and various vehicles such as a golf cart. Maintaining and repairing equipment shelters, weight handling equipment (WHE), observation towers, and tracking systems for SFOMF RDT&E activities. Providing these diverse services requires coordination between SFOMF and other on-site contractors. Although most of these services can be scheduled in advance, sometimes services are required with little advance notice (i.e., emergent support/services).

Such emergent support requirements must be addressed as soon as contract support can be arranged, often on the same day they are identified, but no later than the next day. Such emergent support is required to efficiently and effectively deal with the effects of the tropical marine environment, where high temperatures, high humidity, salt-air corrosion, and destructive weather can impact the site scheduling, equipment, and structures.

Immediate action is required to repair damage and resume operations after destructive weather events. Similarly, one of SFOMF’s primary functions is supporting fleet submarine trials, which require flexible support to adjust to fleet schedules and real-time changes in trial support schedules.

2.0 Applicable Documents

· CARDEROCKDIVINST 11262.2D Weight Handling Program Management

3.0 Requirements

3.1 Program Management

The SFOMF requires active management and onsite supervision of contracted services provided in support of ongoing RDT&E operations. The Contractor shall maintain a facility operational schedule and attend the Government’s weekly projects and operations meetings to discuss current support needs, costs, scheduling, and priorities. During the meetings, the Contractor Program Manager (PM) shall be able to provide updates on the availability of labor services for scheduled SFOMF missions, and accommodate changes in staffing levels according to surge workloads, budgetary constraints, or changes in mission priority resulting in labor category service requirements. Also during the meetings, the Contractor shall provide updates on costs, services, and delivery schedules. The Contractor shall provide reporting on progress, milestones, anticipated issues and financial status (CDRL A001). The Contractor shall provide a list of on-site and offsite staff, including contact information, and security clearance details (CDRL A002) in format secure for Personal Identification Information (PII). The Contractor shall provide quarterly and annual performance reviews using the Contractor Performance Assessment Reporting System (CPARS) rating areas (A003). Additionally, the Contractor shall provide for their staff; personnel protective equipment (PPE), travel, training, licensures, certifications, tasking, and timekeeping.

3.2 Trial Support

The contractor shall provide support for the successful execution of SFOMF directed projects, operations, and activities. The effort shall include the planning, preparation, and conduct of tests and trials for ships, submarines, autonomous/unmanned systems, remote operated vehicles (ROV’s), mine-hunting vehicles, littoral combat craft, aircraft, and other vehicles and craft testing and operating in the SFOMF Area of Operations (AOR). Specific test and trial support includes electronic charting/Geospatial systems support in the planning phase, small boat operators and deck hands support before, during, and after trial conduct, operating range safety systems including VHF maritime mobile radio, other communications systems, and navigation/tracking systems, and operating signature measurement systems/data acquisition systems. During submarine trials the contractor may be exposed to Naval Nuclear Propulsion Information (NNPI) data.

3.3 Waterfront Support

3.3.1 Weight Handling/Load Testing/Rigging

Contractor shall provide CARDEROCKDIVINST 11262.2D compliant forklift operators, riggers, and signal persons. Contractor personnel working with Weight Handling Equipment (WHE) shall be able to assemble rigging to lift or move equipment, material, and vehicles, shall have the ability to select cables, slings, line, pulleys, blocks, sheaves, and winches according to the weight and size of the load, shall have the ability to attach pulleys and blocks to overhead structures such as beams, booms, and a-frames with bolts and clamps using hand tools or power tools.

The contractor shall have the ability to attach loads with grappling devices, loops, wire, slings, line, chain, and hooks to cranes and other lifting equipment. The contractor shall have the ability to give directions to bridge, operator, or hoisting engineer by hand signals, loud speaker, or radio as required, ensuring the safety of workers and material. The contractor shall have the ability to splice line and wire rope to make or repair slings and tackle. Contractor personnel working with WHE shall be compliant with CARDEROCKDIVINST 11262.2D specifications and policy.

Contractors working with, near, or under suspended loads shall be trained and certified, and wear contractor provided personal protective equipment (PPE), as per Occupational Safety and Health Administration (OSHA) regulations.

The contractor shall provide support for equipment and material shipping, receiving, and storage in an outdoor, shore side, or warehouse environment. The contactor shall also support crating, palletizing, strapping, chain binding, or rigging heavy equipment for movement by pallet jack, forklift, crane, or truck.

3.3.2 Fabrication

Contractor shall be able to shape, cut, bend, form or mold raw materials into a final assembly using fabrication techniques such as shearing, cutting, milling, lathing, welding, drilling, and 3-D printing to create a finished product. Typical materials used at SFOMF include non-magnetic alloys of aluminum, stainless steel, titanium, and composite materials such as G-10 fiberglass. Tolerances, specifications, and materials will be provided in engineering drawings. Assembly of fabrications may include electrical/electronic components, hydraulics, pneumatics, pressure vessels, internal and external cabling, and may incorporate off shore cable and connectors.

3.3.3 Operational Readiness

Contractor shall ensure electronics, equipment, vehicles, vessels, systems and structures are cleaned, corrosion free, calibrated, maintained and stored in a state of readiness for deployment and operations. Contractor shall be able to prepare for and recover from Hurricanes and other destructive weather or environmental events.

3.4 Offshore Support/Maritime Operations

3.4.1 Small Boat OPS

The contractor shall provide United States Coast Guard (USCG) Operator of Uninspected Passenger Vessels (OUPV) licensed operators for small craft, and USCG Master, Near Coastal 50-Ton rated Captain(s) for the source vessel. The contractor shall provide launch and recovery, operation, routine and unscheduled maintenance, and modifications to Government and customer vessels, craft, and associated equipment such as boat trailers. SFOMF currently has two (2) 28-foot Harbor Security boats with twin outboards, and a 46-foot Source boat with twin Cummins diesels.

3.4.2 Work Boat OPS

The contractor shall provide support for work boat mobilization, demobilization, ROV launch and recovery operations, offshore cable laying operations, and offshore systems deployment and recovery. Support shall include riggers, deck hands, and safety observer/team lead personnel as needed. SFOMF currently operates off a 150-foot multipurpose vessel.

3.5 Instrumentation and Testing

Contractor shall provide support for marine electronics, instrumentation, sensors, systems, and associated cabling by providing testing, maintenance, repairs, cleaning and calibrations.

3.6 Ocean, Mechanical and Electrical Engineering

Contractor shall provide Ocean, Mechanical and Electrical (OME) engineering support for new systems design using SolidWorks for parts and assemblies, with detailed material specifications for ordering/acquisition, and production drawings for in-house fabrication or outsourced machine shop services. Support is also required for Ansys computational fluid dynamic (CFD) and magneto hydro dynamic (MHD) coupled modelling and simulation of offshore conditions.

3.7 Administrative Support

The Contractor shall provide administrative support, including the following:

3.7.1 Desk Reception Services

Desk reception services (e.g., greet guests, answer phones, maintain visitor log, issue/track visitor badges, book conference rooms, maintain office supplies, and meeting support). The expected reception hours at this desk are 0800 to 1700, Monday to Friday.

3.7.2 Visitor Access

The contractor shall process and submit standardized gate access and visitor request forms to the U.S. Navy Security Officer. The contractor shall monitor the gate access and visitor request results as disseminated from the U.S. Navy Security Officer and report the gate access and visitor request status back to the designated Government personnel.

3.7.3 ERP Support

The contractor shall accomplish data entry into the ERP timekeeping system for Government personnel. Each Government employee is required to fill out their individual timesheet electronically and submit such timesheet either via the Timekeeping Drop Box or to a designated binder. The contractor shall enter the data into ERP directly from the Government employee’s input. NSWCCD management will verify the data entries and approve the Government personnel’s time. The contractor shall also run ERP missing time reports and forward to NSWCCD management. The contractor shall analyze and perform prior pay and labor transfer transactions.

3.7.4 Defense Travel System

The contractor shall provide support for use of the Defense Travel System (DTS). The contractor shall receive approved standardized travel request forms from the Travel Drop Box, enter travel information into DTS to schedule/reserve travel and create travel orders, provide Government employee with signed travel orders and reservations, develop and prepare status reports, maintain Travel Log, and remain current with DTS and Joint Travel Regulation (JTR) updates. All required training courses shall be completed prior to beginning the tasking and must remain current.

3.7.5 Mail, Shipping, and Receiving

The contractor shall provide support for shipping and receiving mail. The contractor shall prepare paperwork and coordinate shipments in/out of CONUS via United States Postal Service, UPS, Federal Express (FedEx), and other delivery companies. The contractor shall track shipments and provide status to cognizant Government personnel. The contractor shall notify cognizant Government personnel of received shipments that are ready for pick-up. The contractor shall provide support for mail management functions. The contractor shall collect daily mail and distribute to NSWCCD workforce.

3.7.6 Meeting Support

The contractor shall provide support for meetings, conferences, and events, which includes presentations and preparations, brochure development, registration, preparation of displays, distribution of meeting minutes, and notes from the related discussions. The contractor shall provide support or attend events in support of NSWCCD.

3.8 IT Support/Cyber Security Work Force (CSWF)

Contractor shall provide support for Navy/Marine Corps Intranet (NMCI), and Research, Development, Test, and Evaluation (RDT&E) IT systems. Additionally, support is required for LabVIEW software development and software maintenance for data acquisition and data processing systems.

3.9 Scientific Research and Technical Studies

The contractor shall provide for outsourced studies, research, and support for specialized topics of interest to SFOMF such as naval architecture, and wave induced magnetism. Special Studies and Research shall have deliverables such as technical reports and presentations as specified by SFOMF.

3.10 Deliverables

Table 1. Contract Data Requirements List (CDRL), DD Form 1423-1

4.0 Place of Performance and Travel

The majority of the work under this contract is anticipated to be performed at the Government’s SFOMF Area of Operations (AOR), which includes the SFOMF facility and U.S. territorial, Federal, and international waters off the southeast coast of Florida from Key West to the South, then North along the Florida coastline to Cape Canaveral, Florida, then East to the Bahamas Islands and the Atlantic Undersea Test and Evaluation Center (AUTEC), then back to Key West, Florida. Other possible, but infrequently required, locations for sensor baseline and ambient measurements and tests are SFOMF remote-located land or water-based sensors in and around the tri-county area surrounding SFOMF: Broward, Miami-Dade, and Palm Beach Counties, including ports, airports, airfields, and the Everglades. Additionally, travel may be required at non-local Government sites, NAVSEA sites, NSWC sites, and the Pacific Missile Range Facility (PMRF). The SFOMF is located at two sites:

Administrative Office:

Naval Surface Warfare Center - Carderock Division Fort Lauderdale Detachment, Code 756 91 N. Beach Road Dania Beach, Florida, 33004-3035 Operations Site:

Naval Surface Warfare Center - Carderock Division Fort Lauderdale Detachment, Code 756 8010 N. Ocean Drive Dania Beach, Florida, 33004-3033

5.0 Security Requirement

Security requirements shall be as stated in the DD Form 254 provided in Section J. Contractor personnel shall be U.S. citizens holding at least a current secret clearance.

6.0 Portable Electronic Devices

Non-Government and/or personally owned portable electronic devices (PEDs) are prohibited in all NWSCCD buildings, with the exception of personally owned cell phones which are authorized for use in spaces up to and including Controlled Access Areas. The Contractor shall ensure the on-site personnel remain compliant with current PED policy. NSWCCD instruction defines PEDs as the following: any electronic device designed to be easily transported with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PEDs include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, recordable CDs, DVDs, MP3players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard disk drive, and floppy diskettes.

PEDs belonging to an external organization shall not be connected to NSWCDD networks or infrastructure without prior approval from the NSWCCD Information Assurance Branch. Personally owned hardware or software shall not be connected or introduced to any NSWCCD hardware, network or information system infrastructure.

7.0 Work Environment

The work environment in South Florida involves the everyday risks and discomforts of a tropical, pier side, shipboard, and open ocean marine environment. Some work environments include concrete floors, open/outdoor work areas, confined spaces, open water, suspended loads, and shipboard work. Physical demands include lifting of items weighing 70 pounds or more; moving or pushing objects; bending; standing; climbing; driving boats; operating forklifts; operating electrical, motor driven and hydraulic machinery. Expect all types of inclement and destructive weather during the performance of this contract. People working in hot and humid indoor environments with limited air movement are at risk of heat related illness, especially if wearing non-breathable protective clothing and equipment. People working outdoors in high air temperatures, direct sun, near radiant heat sources, in direct physical contact with hot materials, and performing strenuous physical activity, have a high potential for heat related illness such as heat rash, heat cramps, heat exhaustion, and heat stroke. The contractor shall provide onsite contract employees with PPE suitable for the weather conditions, tropical environment, open water, and any other hazards while working at SFOMF.

8.0 Transition Period

A 30 day transition period is scheduled upon award (phase-in) and the 30 day period immediately prior to contract end date (phase-out) to allow for orderly contract transition. To maximize the effectiveness of the transition process, an initial meeting between the PCO (or delegated representative) and Contract Managers for both the incumbent and awardee shall be held to address phase-in and phase-out requirements and responsibilities not later than five days into the phase-in/phase-out period. Subsequent meetings will be held as determined by the PCO, but not less than weekly thereafter.

8.1 Phase In

During the phase-in period, incoming Contractor personnel will be permitted to observe current operations of the outgoing Contractor and Government personnel pertaining to the contract. The incoming Contractor shall ensure that its phase-in operations do not interfere with normal operations of the outgoing Contractor, and that maximum effort is made to avoid loss of productivity. By the end of the phase-in period, the incoming Contractor shall have assumed full responsibility for all work requirements under the contract.

8.2 Phase Out

During the 30-day period immediately prior to the end of this contract, including options if exercised, if the incumbent Contractor is not awarded the subsequent contract for these services, the incumbent Contractor shall permit its successor to observe and become familiar with all operations under this contract. The incumbent Contractor shall remain responsible and liable for the requirements of this contact to the final day of this contract. The incumbent Contractor shall fully cooperate with the successor Contractor and the Government, and shall not interfere with their work or duties to ensure a smooth transition.

8.2.1 Phase Out Plan

The incumbent Contractor shall provide the PCO with a phase-out plan no later than 45 days prior to the contract end date. This plan shall detail disposition action for all Government Furnished Information (GFI) and Contractor held documentation with minimal Government input, outlining the incumbent Contractor’s approach to fulfill the requirements of this contract.

9.0 Skills and Training

The Contractor shall provide capable personnel with qualifications, experience levels, security clearances, necessary licenses, certifications, and training required by federal, state, and local laws and regulations. Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor. Training necessary to maintain professional certification is the responsibility of the Contractor.