STATEMENT OF WORK

OJS Generator Replacement

Wind River Agency

Fort Washakie, Wyoming

Background

The Wind River Agency is located at Fort Washakie, Wyoming. The Wind River Facilities Program supports the Office of Justice Service (OJS) in the administration of workplaces. The building is a 24-hour dispatch facility for OJS staff.

Objective

OJS Buildings 1328 & 1329 are located at 15994 Hwy 287 and 15596 Hwy 287 Fort Washakie WY and require backup power to ensure emergency services are not disrupted by having constant power for the dispatch equipment. A replacement natural gas Generator is required to provide backup power to both the buildings.

Scope

The Bureau of Indian Affairs is seeking contracted services for replacing the existing generator for Wind River Agency OJS Buildings 1328 & 1329. The current generator is in disrepair, only supplied backup power to one of the Buildings, and has recently surpassed the expected service date necessitating replacement. The Wind River Agency is located at Fort Washakie Wyoming, at an elevation of approximately 5,571 feet.

Requirements

The contractor shall verify the total load demand for both buildings combined and size the new natural gas generator to meet or exceed minimum requirements specified below and shall purchase and install a new natural gas generator, with the appropriate wattage to meet the heating and/or cooling demands for each government building, cabling and switch rack configured to meet the power load required.

The new natural gas generator shall be produced by an industry recognized manufacturer and at minimum meet the following specifications listed below, e.g. Generac Generator, RG04845ANAX, consisting of the following features and accessories: Note: the KW and engine size will be based off the determined electrical load demand for both buildings combined.

• Necessary kW amount, Liquid cooled, inline X cylinder engine, XX00 RPM

• Fuel: Natural Gas

• 120/240 volt single phase

• Main Line Circuit Breaker 200 amps

• Sound attenuated weather enclosure

• Critical silencer

• Fuel Flex Line

• 1000 watt engine block heater, thermostatically controlled

• Battery, group 26 (TWE installed)

• Battery trickle charger

The project will involve the removal & disposal of the existing natural gas generator and the installation of a new upgraded replacement natural gas generator.

The contractor shall assess the existing concrete pad and determine if the replacement generator will fit in the existing location. If necessary, the contractor shall replace or expand the existing concrete pad.

The contractor shall provide all labor, equipment, and materials to complete the project, including all associated materials/supplies required to successfully complete the installation work.

The Contractor is responsible for the transportation of the new gas generator to the appropriate government building, as well as the receipt and storage of the new natural gas generator.

The Contractor shall inspect all installation areas before the installation of the new natural gas generator, to ensure that the areas meet the manufacturer’s recommended installation requirements.

The Contractor shall modify/retrofit the existing electrical wiring & connections, natural gas lines, and other miscellaneous natural gas generator components with the goal of providing backup power to both buildings.

The new natural gas generator and equipment shall fit within the locations of the existing natural gas-fired generator.

The Contactor is responsible for proper storage and disposal of all project waste and debris from the project site.

The Contractor shall ensure compatibility between the new natural gas generator and all the other natural gas generator system components that are not replaced or modified.

The demolished natural gas generator, including all debris generated by this project, shall be removed at regular intervals from the project site and recycled or properly disposed of off-site by the Contractor.

Recycle all ferrous and nonferrous metals from the project. Disposal of materials shall be in conformance with applicable Federal, State, and local pollution regulations at the Contractor’s expense.

The Contractor shall record the weight of all waste and recyclables removed from the site

The contractor shall comply with manufacturer’s instructions for rigging and handling equipment.

The contractor is responsible for all work including electrical, gas, propane and plumbing to assure that the new natural gas-fired generator and equipment are compatible, and function as designed.

The contractor shall install natural gas-fired generator plumb and level, firmly anchored in locations of current footprint and maintain manufacturer’s recommended clearances.

The contractor shall trench a new electrical line to the building that is currently not connected to any backup power supply sources. Min trench depth local regulation w/ max depth 30” as the trench will perpendicularly cross over a sewer line located approx. 45” deep. All underground utilities to the buildings must be surveyed for depth, location, and staked/flagged, i.e. call before you dig.

After installing the new natural gas generator, the Contractor shall start and test the new natural gas-fired generator to ensure that they are operational and supply the necessary backup power load to both buildings simultaneously.

The contractor is responsible for testing the natural gas generator system to ensure that there is no gas leakage and that it properly starts when power is out.

The contractor shall ensure that all controls, on/off functions, set point adjustments, alarm notifications, temperature sensing devices, factory settings, for the natural gas generator system work accordingly as designed.

The contractor shall provide training to Facilities staff for basic maintenance including maintenance schedule and operation and of generator.

The contractor shall complete the installation work according to Occupational Health and Safety Act Chapter 88:08 Act 1 of 2004 Amended by 3 of 2006, National Electrical Code (NEC), TTS 171: Part 1: 2015 and NFPA® 110 Standard for Emergency and Standby Power Systems.

PROJECT LOCATON

The project is located Wind River Agency, OJS Buildings 1328 & 1329 located at 15994 Hwy 287 and 15596 Hwy 287 Fort Washakie WY

Deliverables:

The contractor shall provide completed warranty documentation and owner’s manuals for all equipment installed. Installation warranty shall be 1 year minimum and equipment warranty shall be 3 years minimum.

Fully functioning natural gas generator to provide backup power to both OJS Buildings.

Government Furnished Property:

None.

Travel:

Not applicable

Special Requirements:

The government quarters may be occupied during the contract period.

The contractor shall notify the Contracting Officer and Contracting Officer Representative if it’s necessary to shut down power, so that OJS can coordinate for the downtime.

All electrical work shall be performed by competent craftsmen skilled in the trade involved and shall be done in a manner consistent with normal industry standards.

All work shall conform to the currently adopted edition of the National Electric Code (NEC), NFPA® 110 Standard for Emergency and Standby Power Systems and all other applicable state and local codes or standards.

Contractor shall submit product information for the new natural gas generator prior to beginning any installation work for approval. No installation work shall commence prior to approval of submittals.

Period of Performance:

The estimated start date for this project is June 1, 2026, with a ninety (90) calendar day period of performance (POP) after issuance of Notice to Proceed (NTP). Additional working hours may be negotiated with the Contracting Officer. Access to the building will be coordinated through the COR.

Work shall be performed between 8:00am-4:30pm, Monday through Friday, during the contract’s performance period. If work over the weekend is necessary, it must be approved by the COR and OJS management at Ft Washakie.