Attachment 1 SOW.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

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Project Title Replacement of Polycarbonate Roof and Walls of Greenhouse at the East Texas Plant Materials Center

General Information

1.0 Background and Purpose

The polycarbonate roof and walls on the greenhouse at the USDA NRCS East Texas Plant Materials Center need replacement. They are 15 years old, and the roof has numerous holes from hail. The roof is also covered in a thick layer of dust and mold that blocks sunlight and is difficult to clean due to its height and strength of the panels. Replacing all the panels during the roof repair is justified due to their age. The original contract of the greenhouse construction was Requisition Number 442804 and Solicitation Number AG-7442-S-10-0074. The greenhouse was constructed my Stuppy in 2011, along with the seed lab and headhouse facility at the East Texas Plant Material Center. This greenhouse is used to start seedlings of foundation plant releases, conduct studies, and maintain germplasm. It is a critical piece of infrastructure and must be maintained. The clear polycarbonate panels are 8mm double wall construction and appear to be 6’ x 24’ sheets. The physical address of the greenhouse is 6598 FM 2782, Nacogdoches, TX 75964.

2.0 Definitions

ETPMC: East Texas Plant Materials Program PMC: Plant Materials Center USDA: United States Department of Agriculture NRCS: Natural Resources Conservation Service

Contractor Requirements

3.0 Technical Requirements / Tasks

• Submit purposed outline of work and materials to be used to East Texas Plant Materials Center Manager and USDA-NRCS contracting officer for approval.

ο Contractor is responsible for ordering and delivery of all materials needed to complete the job.

ο All material must be approved for use before installation.

ο All work must be done within the operational hours of the East Texas Plant Materials Center unless approved by the facility manager that staff will be on site to lock buildings and gates.

• Proper safety equipment will be worn at all times by contractors and employees while conducting work ο Safety glass must be worn while cutting materials and hard hats will be worn while working.

ο It is the contractor’s responsibility to supply the necessary PPE and make sure it is worn.

ο The USDA-NRCS and East Texas Plant Materials Center are not liable for any injury that occurs on the job site.

• Remove existing polycarbonate panels on the roof and walls of the greenhouse.

ο Contractor will repair/replace any damaged frame structure as needed that is found while removing polycarbonate panels.

• Replace the polycarbonate panels on the roof and walls of the greenhouse.

ο All materials will meet or exceed the industry standard in quality, thickness, UV stability, impact resistance, and lifespan.

ο Existing panels are 8mm double walled, clear, polycarbonate. Replacement panels must equal or surpass existing panels in composition and design.

ο Use appropriate sealants, weather stripping, and barriers, where needed, that meet or exceed the industry standard to make roof waterproof.

• Remove and dispose of all trash and make sure the work area is cleaned of all debris upon completion of the contract.

ο Jobsite should be left as it was found, all debris and trash from worksite will be removed ο Work area and perimeter of greenhouse will be swept with a magnetic roller to remove any lost screws and metal.

ο Contractor will supply workers with port-o-let for use on the job site and be responsible for its delivery and removal.

4.0 Deliverable / Schedule

Performance time for this project is to be 30 days and may begin as soon as the contract is awarded. Additional time may be granted to cover unforeseen complications such as weather or logistical problems in receiving material.

Extensions must be approved by the USDA Contracting Officer.

• The Contractor’s foreman will deliver daily verbal updates to the East Texas Plant Materials Center Manager on progress, problems, needs, and anticipated completion.

• The Contractor will provide written updates weekly to the East Texas Plant Materials Center Manager and USDA-NRCS

Contracting Officer via email on the status of the project.

Key Deliverables

Item No. Deliverable Objective Due 1 Proposed Project Plan Defining the responsibilities, timeline, risks and milestones of contract objectives, and to approval materials being used.

No later than five (5) business days after contract award

2 Daily Status Report Project foreman reports to facility manager with verbal update of the day’s work goals for the next day, discuss any unforeseen issues, and any changed in work schedule.

Daily before 4:30pm, can be done at any point during the day and the facility manager will make a point to stop in and ask for the update.

3 Weekly Status Report This will be delivered via email by the contractor to the facility manager and the USDA-NRCS Contract Officer. This is to monitor deliverables and to ensure the project is on track for completion within the time frame allowed. It is also an opportunity for the contractor to discuss and time extensions that might be needed due to weather or logistical problems.

Friday before 3:30pm.

5.0 Government Furnished

There is a 3-yard dumpster on site that may be used for some construction waste removal as needed, but excess material is not to be stacked beside or on top of dumpster. Government holidays that my fall within the work time frame are as follows:

June 19, 2026 September 07,2026 December 25, 2026 January 18, 2027 May 31, 2027 July 03,2026 November 26, 2026 January 01, 2027 February 15, 2027 June 18, 2027

There is a head house adjacent to the greenhouse with locking doors that may be used to store tool if the contractor desires, however the USDA- NRCS is not responsible for any lost, stolen, or damaged equipment stored within the East Texas Plant Materials Center. The greenhouse and associated buildings have water supply and electrical outlets that the contractor may use to run electric tools or charge cordless tool batteries.

6.0 Travel

Contractor is responsible for all travel to and from the site and accommodations for work crew while completing the contract.

7.0 Contractor’s Key Personnel

The contractor shall have a foreman on site all times to supervise employees, monitor safety, quality control, and communicates with the East Texas Plant Materials Center Manager daily on progress, any problems, needs, and expected completion.

8.0 Security Requirements

The USDA and the NRCS East Texas Plant Materials Center are not responsible for any loss of materials or tools on the job site. It is the contractor's responsibility to store all materials and tools in a secure fashion. The job site is located behind a locked gate within the Stephen F. Austin Experimental Forest. East Texas Plant Materials Center’s hours of operation are from 8:00am to 4:30pm. The gate and all buildings on the facility will be locked after 4:30pm unless approved ahead of time with the facility manager.

9.0 Data Rights

NA

10.0 Section 508 - Electronic and Information Technology Standards

NA

11.0 Performance Requirement Measures

• Performance will be measured on a daily basis for progress towards completion of the project o Photos will be taken to document progress o Performance time to complete this project will be 30 days from the awarding of the contract, however it is not expected to take the entire 30 days to complete.

o Materials and labor will be inspected daily for quailty.

Are screw lines straight, evenly spaced with the correct washer or backing used?

Are panels installed straight and correctly?

Is the jobsite cleaned of debis at completion of the project?

Roof and walls will be tested with water hose for leaks upon completion.

• Failure to complete in a timely manner or with appropriate level of quality may result in penalties.

o Payment can be withheld until problems or quality of work are corrected o Contractor may be forced to replace panels damaged in installation or not installed correctly or straight.

o Any damage done to surrounding infrastructure or items in green house will be repaired and or replaced by the contractor.

Failure to replace or repair damage created by contractor’s activities may result in payment being withheld or deducted from to repair the damage.

Insert Performance Requirement Measures Here

1. Submit purposed work timeline and lists of materials to be used for approval by facility manager and NRCS Contracting Officer.

2. Have materials delivered to ETPMC.

3. Remove all existing panels and dispose of properly.

4. Install new panels with proper alignment, sealants, and attachments

5. Clean work site and dispose of any waste materials.