Attachment_1_SOW.pdf

Bureau of Indian Affairs Office of Justice Services

District I - Fort Totten Agency - Corrections Food Services

STATEMENT OF WORK

BACKGROUND

The Bureau of Indian Affairs (BIA), Office of Justice Services (OJS), Fort Totten Agency is responsible for operating a correctional facility and providing food for inmates. The correctional facility is a Bureau of Indian Affairs adult correction facility located in Fort Totten, North Dakota. The facility incarcerates only adult inmates and is not equipped with a full kitchen or kitchen staff.

The Office of Justice Service Directorate of Operation is committed to providing nutritional and healthy food at OJS detention facilities that meet or exceed Tribal and national recognized standards in a safe and sanitary environment.

OBJECTIVE

The OJS, BIA, Fort Totten Correctional Facility require food services, to include food preparation and delivery by the Contractor.

SCOPE OF WORK

The Contractor shall furnish three (3) nutritious meals per day, including special dietary requirements, to be delivered by the Contractor. The Contractor shall perform services in accordance with industry standards, including the most recent U.S. Food & Drug Administration Food Code.

The Contractor shall provide all personnel, equipment, supplies, facilities, supervision, and other items and non-personal services necessary to provide food services in accordance with this Statement of Work (SOW).

The table below lists the total estimated meal quantities for a 12-month period:

Breakfast: 14880

Lunch: 14880

Dinner: 14880

Sack Lunch: 100

This estimate is not a representation to the Contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal.

Delivery or performance shall be issued in accordance with the Statement of Work (SOW).

PERIOD OF PERFORMANCE

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm595139.htm

a. It is anticipated that the period of performance for the base period and each option period will be as follows (dates subject to change based on date of award)

1. Base Period: Date to be Awarded

2. Option Period 1: February 1, 2027, through January 31, 2028

3. Option Period 2: February 1, 2028, through January 31, 2029

4. Option Period 3: February 1, 2029, through January 31, 2030

5. Option Period 4: February 1, 2030, through January 31, 2031

b. When deciding whether to exercise the option, the Department of the Interior, BIA, CO will consider the quality of the Contractor’s performance under this contract, as well as requirements specified at FAR 17.207 Exercise of Options. Options may be exercised in accordance with FAR 52.217-8 and FAR 52.217-9.

PLACE OF PERFORMANCE

Bureau of Indian Affairs Office of Justice Services Fort Totten Correctional Facility 105 2nd Avenue North Fort Totten, North Dakota 58370

CONTRACTOR RESPONSIBILITIES

a. Hours of Operation: The Contractor shall perform these services required under this contract seven (7) days a week, for (365) days, Sunday through Saturday, including all Federal Holidays.

b. The Contractor shall prepare all meals in accordance with food service industry standards and package meals for transportation in proper containers to avoid food poisoning-natural borne pathogens. The Contractor shall provide breakfast, lunch, and dinner seven (7) days a week, for 365 days.

c. The Contractor shall ensure that all kitchen facilities, equipment, and operations are within acceptable and recognized food services industry standards governing the storage and preparation of meals.

d. The Contractor shall provide for all food products and supplies in the preparation and presentation of meals. The Fort Totten Correction Facility will be responsible for providing the necessary utensils for inmate meal consumption.

e. The Contractor shall submit a monthly invoice in accordance with the attached contract clauses with the following information included: (1) The number of deliveries made, and

(2) The quantity of each meal delivered, i.e., breakfast, lunch, dinner and sack lunch.

TASKS

a. The Fort Totten Correction Facility Supervisory Correctional Officer, or designee, shall contact the Contractor and provide the number of meals needed by the following times:

1. Lunch – 7:00 AM

2. Dinner – 1:00 PM

3. Breakfast – 1:00 PM (for next day breakfast)

b. All meals shall be delivered to the facility by the following times:

1. Lunch – 11:00 AM

2. Dinner – 4:00 PM

3. Breakfast – 4:00 PM (for next day breakfast)

c. All deliveries shall be accompanied by an itemized delivery ticket, signed by receiving Fort Totten Correction Facility employee, that contains the minimum information:

1. Name of Supplier

2. Date of order/delivery

3. Description

4. Quantity and unit price

d. The Contractor shall prepare and deliver two (2) hot meals and one (1) cold meal per day for seven (7) days a week for (365) days. Lunch and dinner shall be designated as the two

(2) hot meals and breakfast shall be designated as the one (1) cold meal. Hot meals shall be no less than 135 degrees Fahrenheit and cold meals shall be no greater than 70 degrees Fahrenheit. These temperatures shall be maintained for no more than two hours from the time the meals are prepared to the time they are delivered. If meals are to be delivered beyond this two-hour threshold, they are to be properly stored in either a heated or cooled storage container to prevent health hazards.

e. The Contractor shall provide meals that are ready to be served by corrections staff. The correctional facility is not equipped to store or reheat meals. The Fort Totten Correctional Facility does not have a fully equipped kitchen with an oven or a microwave.

f. Meal presentations shall be acceptable by normal industry standards.

g. The containers utilized for transportation shall be agreed upon by both the BIA OJS and the Contractor to ensure that no items can be utilized for means other than their intended purpose.

h. Special dietary and religious meals shall be specifically marked and designated to ensure they are served to the correct inmate(s). This may include but is not limited to diabetic, vegetarian, kosher, halal, and lactose intolerance specific meals.

i. All meals shall meet the minimum daily calorie intake requirement of 2,000-2,500 calories. Each meal shall be within the caloric range of 667-833 calories. Each meal should contain: one (1) protein, one (1) vegetable, one (1) fruit, (1) one carb, and drinks.

j. The Fort Totten Correctional Facility is responsible for returning all containers and supplies belonging to the Contractor when the contract expires or is terminated.

QUALITY CONTROL

The Contractor shall provide the Fort Totten Correction Facility a copy of the monthly menu on the first day of each month. If changes are made, the Contractor shall provide a copy of the new menu. All menus are subject to review by a registered dietician. Menus shall be subject to change per dietician recommendations.

The Contractor shall maintain a meal tracking log for all meals that are delivered to the Fort Totten Correctional Facility. The meal tracking log should contain but is not limited to information such as meal quantities, temperature of the meals, a brief description of the meals, any special dietary accommodations, etc. The Contractor shall submit the meal tracking log with the invoice for the POC to review and verify prior to submission for payment.

CORRESPONDENCE

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Point of Contact (POC) with an information copy to the Contracting Officer (CO). All other correspondence which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of the contract or this SOW shall be addressed to the Contracting Officer (CO) with an information copy to the

POC.

mailto:Cody.Laroque@bia.gov mailto:Fredrick.Davis@bia.gov mailto:Samuel.Leonard@bia.gov mailto:Richard.ORourke@bia.gov