Attachment 1 - SOW.pdf

Statement of Work

For

VLM Storage Systems

Building 109

DLA Distribution Jacksonville, FL

Revised 2 Dec 2020

Revised 5 Oct 2020

Revised 20 Aug 2020

27 Mar 2020

Prepared By:

DLA Installation Support New Cumberland, PA

DM-FDI; Building 430

Mifflin Avenue

New Cumberland, PA 17070-5000

1. SCOPE

1.1. SITE

1.2. SYSTEM LAYOUT AND FUNCTION

1.3. EXISTING SYSTEM THROUGHPUTS

2. APPLICABLE SPECIFICATIONS, STANDARDS AND CODES

2.1. GOVERNMENT DOCUMENTS

2.1.1. FEDERAL SPECIFICATIONS

2.1.2. MILITARY SPECIFICATIONS

2.1.3. FEDERAL STANDARDS

2.1.4. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

2.1.5. U.S. ARMY CORPS OF ENGINEERS MANUAL

2.1.6. MILITARY STANDARDS

2.1.7. DRAWINGS

2.2. STANDARDS AND CODES

3. REQUIREMENTS

3.1. GENERAL REQUIREMENTS

3.1.1. MATERIALS AND OPERATING CONDITIONS

3.1.2. TREATMENT AND PAINTING

3.1.3. STATE OF ART COMPONENTS

3.1.4. MATERIAL TO BE HANDLED

3.1.5. LUBRICATION AND ADJUSTMENT

3.1.6. DIMENSIONS

3.1.7. NOISE LEVELS

3.1.8. ELECTRICAL POWER SOURCE

3.1.9. SWITCHES AND CONTROLS

3.1.10. STANDARDIZATION OF COMPONENTS

3.1.11. FASTENERS

3.1.12. METAL FABRICATIONS

3.1.13. FLOOR MOUNTING OF EQUIPMENT

3.1.14. IDENTIFICATION MARKING

3.1.15. SPECIAL PROVISIONS

3.1.16. SAFETY REQUIREMENTS

3.1.17. CONTRACT DATA REQUIREMENTS

3.2. EQUIPMENT SPECIFICATIONS

3.2.1. CONTROL SYSTEMS FOR VLMS

3.2.2. VERTICAL LIFT MODULE (VLMS)

3.2.3. WORKSTATION EQUIPMENT FOR VLMS

3.3. TRAINING

3.4. ELECTRICAL REQUIREMENTS

3.4.1. ELECTRICAL INSTALLATION

3.4.2. EXISTING PANEL BOARDS

3.4.3. SWITCHES AND CONTROLS

4. QUALITY ASSURANCE PROVISIONS

4.1. LAYOUT OF WORK

4.2. SYSTEM MAINTENANCE

4.2.1. OPERATIONAL SUSTAINMENT AND MAINTENANCE PRIOR TO FINAL ACCEPTANCE

4.2.2. SYSTEM MAINTENANCE WARRANTY PROVISIONS

4.3. SYSTEM CHECKOUT

4.4. INSPECTION AND TEST

4.4.1. RESPONSIBILITY FOR INSPECTION AND TESTING

4.4.2. EXAMINATION

4.4.3. IN-PROCESS INSPECTION

4.4.4. PERFORMANCE TEST

4.4.6. TIME LOST

4.4.7. WARRANTY

4.4.8. FINAL ACCEPTANCE

4.4.9. DEFINITIONS

SECTION 1

1. SCOPE

This specification covers the necessary services, labor, material, equipment and control components required to supply and install five Vertical Lift Module (VLM) Storage Systems with five worktables (here to after called VLMs) for Building 109 at DLA Distribution

Jacksonville, FL located at Naval Air Station Jacksonville, FL (NASJAX).

1.1. SITE

The systems shall be installed in Building 109 located at DLA Distribution Jacksonville, FL

(DDJF) in accordance with this Statement of Work and drawings. The address is:

DLA Distribution Jacksonville, FL

Building 109

Yorktown Avenue, NASJAX

Jacksonville, FL 32212

1.1.1. SITE DESCRIPTION

Building 109 is a DLA storage facility. The building is steel structure that is 425 ft. L x

125 ft. W. There is box shop in the building is 105 ft. L x 125 ft. W and the storage area that is 320 ft. L x 125 ft. W. The nominal stack height is 50 feet.

1.2. SYSTEM LAYOUT AND FUNCTION

Building 109 is the DLA Distribution Jacksonville, FL key storage area for retail binnable material and sheet metal storage planned to be relocated from Bldg. 163 to Bldg.109 in FY 21 once the binnable racing is removed. The VLMs under this contract will be used to store the material in the 35 ft. high bin rack in rows 1 through 8 and 14 through 18 so that rows can be demoed for sheet metal cassette storage rack and cantilever installations in FY 21. Many of the bin rack units have several NINS stored on the same level, which makes finding material difficult. This storage configuration must be planographed to improve inventory accuracy and audit readiness.

These new VLMs will replace the bin rack storage systems (pallet rack used for bin storage).

The systems will automatically adjust to the height of the material to maximize the cube density of the storage.

1.3. EXISTING SYSTEM THROUGHPUTS

The hours of operation of the system will be Monday through Friday 0700-1530. The average daily workload is as follows:

RECEIPTS PER VLM:

Average hourly throughput: 35

Maximum hourly throughput: 45

ISSUES PER VLM:

Average hourly throughput: 40

Maximum hourly throughput: 50

1.4. CONTRACT LINE ITEMS

The offeror shall bid the system with separate prices for each contract line item.

Quantities specified are only estimates and shall be designed and verified by the contractor. The Government shall reserve the right to award each contract line item together or separately in order to match budget allocations with the maximum system capability. If the Government does not award all the contract line items during the initial award, the Government reserves the right to award each remaining CLIN up to 90 days from the initial contract award. CLIN numbers 0001through 0003 are the base quote.

The performance period for CLINS 0001, 0002, 0003 combined is 270 days. The performance period for CLIN 0004 will be for one year after acceptance of the entire new system.

1.4.1. CLIN NO. 0001 VLM STORAGE SYSTEMS

QTY DESCRIPTION

5 ea. Vertical Lift Modules

1.4.2. CLIN NO. 0002 ERGONOMIC WORKSTATIONS

5 ea Ergonomic Workstations with chair and 120 volt, 20 amp quadruplex electrical receptacles.

1.4.3. CLIN NO. 0003 FLOOR CAPACITY STUDY

1 ea Floor capacity study

1.4.2 CLIN NO. 0004 OPTIONAL 1 YEAR MAINTENANCE CONTRACT

1 Yr. Preventive and Corrective Maintenance Contract for the Entire

System

SECTION 2

2. APPLICABLE SPECIFICATIONS, STANDARDS AND CODES

The following list of specifications, standards and codes shall apply to the work covered within this document. The offeror shall be responsible to ensure that all such applicable regulations are satisfied. Special attention shall be given to federal state and local requirements. The issue in effect of the following documents on the date of the solicitation forms a part of the specification to the extent specified herein:

The Contractor will notify the Government if an applicable code or regulation governing the work changes or is updated or a change or update is anticipated between the award date and installation of the work in sufficient time for the Government to evaluate (a) whether the work must conform to the changed or updated code or regulation and (b) whether the Contractor is entitled to additional compensation due to the changed code or regulation.

If the Contractor believes a code requirement is either unattainable or not cost effective, the

Contractor must provide sufficient cost information and supporting documentation to the

Government to support an analysis on whether a waiver request to the code requirement is reasonable and necessary.

The Government will have the final say in any concern regarding the satisfaction of applicable regulations and federal, state, and local requirements.

2.1. GOVERNMENT DOCUMENTS

2.1.1. FEDERAL SPECIFICATIONS

NN-P-71 Pallets, Material Handling, Wood Stringer Construction, 2 way and 4 way (partial)

TT-P-645 Primer, Paint, Zinc Chromate, Alkyd Type

TT-E-489 Enamel, Alkyd, Gloss, Low Voc Content Aluminum

W-F-408 Fittings for Conduit, Metal, Rigid (thick wall and thin wall

(EMT) type

2.1.2. MILITARY SPECIFICATIONS

MIL-C-83286 Polyurethane Paint

MIL-P-514 Plates, Identification, Instrumentation, and Marking

DoD-P-15328 Pretreatment Primer

DoDI 8500.01 Cybersecurity

DoDI 8570.01 Information Assurance Workforce Improvement Program

DoDI 8510.01 Risk Management Framework (RMF) for DoD Information

Technology (IT)

DoDD 8140.01 Cyberspace Workforce Management

Defense Information Systems Agency (DISA) Security Technical Implementation

Guides (STIG) https://iase.disa.mil/stigs/Pages/index.aspx

2.1.3. FEDERAL STANDARDS

FED-STD-595 Federal Standard 595, A (9), Colors

Presidential Policy Directive – Critical Infrastructure Security and Resilience:

https://obamawhitehouse.archives.gov/the-press-office/2013/02/12/presidential-policy-directive-critical-infrastructure-security-and-resil

Presidential Executive Order on Strengthening the Cybersecurity of Federal Networks and Critical Infrastructure: https://www.whitehouse.gov/presidential-actions/presidential-executive-order-strengthening-cybersecurity-federal-networks-critical-infrastructure/8

2.1.4. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1910 Occupational Safety and Health Standards

2.1.5. U.S. ARMY CORPS OF ENGINEERS MANUAL

EM-385-1-1 General Safety Requirements

2.1.6. MILITARY STANDARDS

MIL-PRF-61002 Identification Marking of U.S. Military Property

MIL-STD-248 Welding and Brazing Procedures and Performance

MIL-STD-1474 Noise Limits for Army Material

2.1.7. DRAWINGS

DM-FDI 21-1-1 VLM Storage Systems

2.2. STANDARDS AND CODES

• Standards of the National Electrical Manufacturer’s Association (NEMA)

• American Welding Society Standards

• Code of the American Society of Mechanical Engineers

• Standards of the American Institute of Electrical Engineers

• American Society for Testing Materials (ASTM) Standards https://iase.disa.mil/stigs/Pages/index.aspx https://obamawhitehouse.archives.gov/the-press-office/2013/02/12/presidential-policy-directive-critical-infrastructure-security-and-resil https://obamawhitehouse.archives.gov/the-press-office/2013/02/12/presidential-policy-directive-critical-infrastructure-security-and-resil https://www.whitehouse.gov/presidential-actions/presidential-executive-order-strengthening-cybersecurity-federal-networks-critical-infrastructure/8 https://www.whitehouse.gov/presidential-actions/presidential-executive-order-strengthening-cybersecurity-federal-networks-critical-infrastructure/8 https://www.whitehouse.gov/presidential-actions/presidential-executive-order-strengthening-cybersecurity-federal-networks-critical-infrastructure/8 o ASTM 53 o ASTM 120

• American National Standards Institute (ANSI) o B20.1 Safety Standards for Conveyors and Related Equipment o B31.8 Gas Transmission and Distribution Piping Systems

• National Fire Protection Association (NFPA) Publications

• National Electrical Code (NEC)

• Underwriters’ Laboratories, Inc., Publication Standards o ANSI/UL-558 - Standards for Safety for Internal Combustion Engine o UL-583 - Standards for Safety Power Operated Industrial Trucks

• American Iron and Steel Industrial Standards (AISI)

• Factory Mutual System (FM) Publications

National Institute of Standards and Technology (NIST)

• Special Publication (SP) 800-37 – Guide for Applying the Risk Management

Framework to Federal Information Systems:

https://csrc.nist.gov/publications/detail/sp/800-37/rev-1/final

• NIST SP 800-53 – Security and Privacy Controls for Federal Information Systems and Organizations:

https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf

• NIST SP 800-82 – Guide to Industrial Control Systems (ICS) Security:

https://nvd.nist.gov/800-53/Rev4/control/CA-2

• NIST Advanced Manufacturing Series 300-4 - Guide to Industrial Wireless

Systems Deployments: https://www.nist.gov/publications/guide-industrial-wireless-systems-deployments https://csrc.nist.gov/publications/detail/sp/800-37/rev-1/fina https://nvd.nist.gov/800-53/Rev4/control/CA-2

SECTION 3

3. REQUIREMENTS

3.1. GENERAL REQUIREMENTS

The general requirements cited herein shall apply to any system or equipment proposed by the contractor. The final design of the system and the capability of the designed system to meet the firm performance requirements of this contract are the responsibility of the contractor. The contractor shall provide all equipment, material, control components, engineering and labor necessary to provide completely installed systems ready for operation. The system shall be tested by the contractor prior to performance testing by the Government. All equipment (each whole product with its integral software) shall be the manufacturer’s current, commercially designed and available or a commercial product that has been slightly modified to fit the proposed system. The commercial product must have proven, successful field application for at least two years immediately preceding the issue date of this solicitation. The field experience of each specific equipment product shall have been gained by an identical or previous model to the one being offered. The design of the specific equipment product offered must be fully defined. In addition, any design changes during the two-year period of field experience shall be identified by the offeror. These design changes must be minor and insignificant or be demonstrated reliable through commercial application. Plastic piping for compressed air is prohibited except as a final carrier from solenoid to actuator. Pneumatic controls shall not be permitted.

3.1.1. MATERIALS AND OPERATING CONDITIONS

Unless otherwise specifically stated, all material shall be new and of the most suitable grade for the intended purpose. All parts shall be manufactured to such standards as will permit replacement or adjustment without modification to system components.

All system equipment must be capable of operating in an industrial environment with temperatures from 50 to 100 degrees Fahrenheit and from 5 to 95 percent relative humidity (non-condensing). A replaceable air filter shall filter dust and other airborne particle. Electronic components will be equipped with cooling fan to protect the systems from heat damage.

3.1.2. TREATMENT AND PAINTING

All surfaces not yet painted, but suitable for painting, with the exception of plated surfaces, shall be thoroughly cleaned to provide a clean, dry surface, free of all mill scale, oil grease, dirt, rust or other inhibiting material, and shall be painted with paint conforming to Federal Specification TT-E-489H, consisting of one coat of base primer conforming to Federal Specification TT-P-645B and one coat of enamel applied in accordance with standard commercial practices to assure complete coverage and durability of finish. An alternative painting process, which will also be acceptable, is an on-line metal cleaning process, then a blown dry or baked dry preparation prior to painting. The dry metal material is painted using an electrostatic spray paint process. The pre-wash cleaning process deposits an iron phosphate coating, which is then covered with an alkyd baking enamel. The finish coat, when dry, shall be a smooth, even surface, free of runs, sags, drips or other defects. Color of the finish coat shall be the manufacturer’s standard commercial color.

3.1.3. STATE OF ART COMPONENTS

The systems supplied by the contractor shall embody features that represent the current commercially available state-of-the-art products. Such features as plug-in electrical or electronic modules, solid-state circuitry, trouble detection lights, and electronic diagnostic systems shall be utilized when practical to do so. Automatic or lifetime lubrication shall also be utilized where applicable.

3.1.4. MATERIAL TO BE HANDLED

Material to be handled consists of non-uniform packages of mixed stock. Material shall range in size from 2 inches long by 2 inches wide x 1 inches high to 12 inches long by 12 inches wide by 12 inches high and in weight from 1 oz. to 70 lbs. per 6 in.

x 6in. bin location. Material ranges from small binnable electronics such as circuit cards to industrial control supplies as well as bolts and hardware.

3.1.5. LUBRICATION AND ADJUSTMENT

All equipment shall be greased, oiled or lubricated and properly adjusted by the contractor when installing equipment to insure satisfactory operation. Lifetime lubrication shall be utilized wherever possible.

3.1.6. DIMENSIONS

Dimensions required to design and install equipment for use in facilities shall not be obtained from drawings, but shall be taken from measurement of the site location.

3.1.7. NOISE LEVELS

No single item of equipment shall produce an operating noise level in excess of 70 decibels within 4 feet of the equipment and no combination of operating elements of equipment shall exceed an 8 hour time weighted average sound level of 84 decibels measured on the A scale, when measured in accordance with section 1910.95

(“Occupational Noise Exposure”) of 29 CFR 1910 (OSHA Safety and Health

Standards). Noise levels shall also be in compliance with MIL-STD-1472.

3.1.8. ELECTRICAL POWER SOURCE

It shall be the contractor’s responsibility to connect all required electrical equipment to the contractor supplied electrical power distribution panels. The existing electrical power source at the power panels in Bay H-9 is 480 Volt, 60 Hz, 3 phase, 60 Hz. All required conduits, wires, electrical power distribution equipment, breakers, transformers, frequency converters, distribution panels / subpanels, and other electrical hardware shall be contractor furnished and installed in accordance with the National Electrical Code (NEC), National Fire Protection Association

(NFPA), and other applicable state and local codes.

3.1.9. SWITCHES AND CONTROLS

All start buttons; switches, selection buttons, and other control devices shall be marked with a permanent identifying label. All wires used in control circuits shall be identified at each junction or end with a wire number which corresponds to the number used in the contractor’s electrical control drawings specified in CDRL A002) of this document. Wiring terminal strips shall be used to the maximum extent practicable.

3.1.10. STANDARDIZATION OF COMPONENTS

Corresponding units and replaceable assemblies, subassemblies and parts in this specification shall be physically and functionally interchangeable as complete items without modification thereof or of other articles with which items are used. Where dimensions, ratings and characteristics are not specified herein, the manufacturer’s published design limits shall be used to determine compliance with the foregoing.

3.1.11. FASTENERS

Unless otherwise specified, all threaded fasteners, washers and cotter pins required to fabricate the components of the system (except those designed to be in contact with oil in reservoirs) shall be plated to resist corrosion. All fasteners for similar applications shall be identical. If torch cutting or welding is required permits must be obtained per paragraph 3.1.16.1.7.

3.1.12. METAL FABRICATIONS

Metals used in the fabrication of components shall provide original quality surface finish and shall be free from kinks and hard bends. Metals having corroded or pitted surfaces are not acceptable. Metal straightening or forming shall be done by methods that will not cause weakening or injury to the material. Burrs and sharp edges in holes and on sheets, plates and members shall be removed sufficiently to assure correct fits and to prevent loosening of fasteners and damage to components. Flame cutting with a tip suitable for the thickness of metal may be employed instead of shearing or sawing.

Splatter and slag shall be removed and exposed cuts ground smooth. Heated metals shall be allowed to cool slowly, except in the performance of designed heat treatment and overheating shall be avoided in accordance with the recommendations of the metal manufacturer. All bends of a major character and all modular assembly fabrication shall be made with controlled means to ensure uniformity of size and shape.

3.1.12.1. WELDS

Welded joints shall be sound, thoroughly fused to the base metal, smooth, free from cracks, pits, holes, fissures, under cuts, rough projecting edges and sized to provide strength necessary to suit the intended purpose. All welds shall be smooth, continuous, with complete heat penetration and shall transmit stress without permanent deformation or failure when the equipment supplied is subjected to normal service and the testing in Section 4 of this statement of work. The contractor’s welders, welding operators and welding procedures shall be qualified to meet the requirements of MIL-STD-248, the American Welding Society (AWS)

Standards or American Society of Mechanical Engineers (ASME).

3.1.12.2. BOLTED AND RIVETED CONNECTIONS

Holes in the sizes recommended in standard practice shall be accurately punched, drilled or formed and shall have burrs removed. Bolts, studs and cap screws shall be provided with washers or lock washers. Self-locking nuts are acceptable in lieu of standard nuts and lock washers. All fasteners shall be correctly tightened and shall have full engagement. Rivet heads shall be full, neatly made, concentric with rivet holes and in full contact with the surface of the member. Excessive upsetting of rivets to fill holes is not acceptable.

3.1.12.3. CASTING AND FORGINGS

Castings and forgings shall be of the best quality normally used in commercial practice and not produce any deleterious effects for the intended purpose.

3.1.12.4. MACHINE WORK

All parts shall be manufactured to gage through the use of correct jigs, fixtures, tape controlled machines or combination thereof.

3.1.13. FLOOR MOUNTING OF EQUIPMENT

All equipment shall be floor supported, except non-load bearing system components such as conduit, and shall be securely bolted to the concrete floor in accordance with

Table 1.

Type Schedule Number of Bolts Required Diameter Length

IT hardware, tables, Electrical equipment and other components requiring light

Not less than one per support leg

5/16” 2”

Table 1

3.1.14. IDENTIFICATION MARKING

All equipment and major components shall have identification plates permanently attached. The information contained on the plates shall be as indicated herein and as specified in MIL-STD-130. Identification data shall include, as a minimum, contract number, manufacturer, serial number, model number and date of manufacture.

3.1.14.1. CONTROL IDENTIFICATION

Major items of electrical equipment and major components shall be permanently marked with an identification nameplate to identify the equipment by type or function and specific unit number as shown on the drawings and as required by NEC. All start buttons, selection buttons, switches and control devices shall each be marked with a permanent identification label. Hand lettering or marking is not acceptable.

3.1.15. SPECIAL PROVISIONS

3.1.15.1. INTERRUPTION OF WAREHOUSE OPERATIONS

The installation shall be phased to minimize downtime the warehouse operations shall not be curtailed nor suspended except as absolutely essential. Any required curtailment or suspension shall be coordinated with at least 5 days notice to the Government through the Contracting Officer’s Representative. Any interruption to warehouse operations greater than 15 minutes must be performed during non-duty hours (see paragraph 3.1.15.3).

3.1.15.2. INSTALLATION SEQUENCE

Installation of the VLMs s systems shall be in the following order.

a. Ship and install thee (3) VLMs in Building 109, Bays A-D 7.

b. Ship and install two (2) VLMs in Building 109, Bays C-D 22.

3.1.15.3. WORKING HOURS

Normal working hours are 0700 through 1530 Monday through Friday local time excluding federal holidays. The contractor may be allowed, under extenuating circumstances, to perform work outside of regular hours. Where work is desired to be performed other than during regular hours, the contractor shall request permission from the Contracting Officer’s Representative (COR) at least 24 business hours in advance to allow for the necessary arrangements to be made.

Federal Holidays (5 U.S.C. 6103)

New Year’s Day, January 1.

Birthday of Martin Luther King, Jr., the third Monday in January.

Washington’s Birthday, the third Monday in February.

Memorial Day, the last Monday in May.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

3.1.15.4. REMOVAL OF WASTE AND DEBRIS

All on-site waste and debris and conduit generated in performing this contract shall be disposed of off-site at contractor arrangement and expense. The contractor shall comply with FAR 52-236-7. The contractor shall maintain the work site and premises in a clean and neat condition during the installation.

3.1.15.5. PENETRATION OF FIREWALLS

Firewalls may be penetrated for installation of electrical and communications cables and airlines pending inspection and approval by the Naval Station Jacksonville, FL Fire

Department. Cables shall be enclosed in rigid conduit completely through the wall.

The opening around the conduit/pipe shall be sealed with builder’s mortar and finished to original appearance.

3.1.15.6. WALL OPENINGS

The walls will be carefully cut to prevent undue damage. All permanent new openings shall be protected with masonry lintels and angle iron frames with steel jams. Head and sill members shall be not less than 2 inches by 2 inches by 5/16 inch angles and steel plate material shall be not less than ¼ inch in thickness. Openings shall be finished in a neat, quality workmanship like manner and any damage resulting to the walls or floors or any part of the warehouse shall be repaired with material of a kind, texture and quality to match existing materials. The contractor is required to obtain approval from the Contracting Officer’s Representative prior to making any permanent or temporary firewall or exterior wall openings other than those identified in this specification. The contractor is required to provide and install fire protection for all temporary or permanent openings made in the firewalls of the warehouses, including removal of fire doors. All fire protection equipment planned for or used will be installed in accordance with NFPA codes. All contractor installed fire protection equipment shall be tested in accordance with the procedure found in paragraph 4.5.

3.1.16. SAFETY REQUIREMENTS

3.1.16.1. GENERAL REQUIREMENTS

3.1.16.1.1. These safety provisions are only general in nature and are not intended to be all inclusive. The contractor shall follow and will not be excused from following the safety requirements of EM 385-1-1, appropriate safety standards or other requirements established by DLA, National Electric Code, OSHA, National Fire Code or other established safety requirements

3.1.16.1.2. It is the responsibility of the contractor to be aware of the safety requirements for personnel, equipment, buildings and materials. All protective covering, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed in accordance with ANSI and

OSHA Standards by the contractor where a hazard or potential hazard exists. Twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the contractor will coordinate with the

COR for concurrence and approval. The removal of barricades and barriers will be accomplished by the contractors at the completion of the work in the area.

3.1.16.1.3. All personal protective equipment (PPE) must be in accordance with OSHA Standards and must be worn be all contractor personnel throughout the system installation. Failure to wear PPE shall be considered an OSHA violation. Safety Personnel from both DDJF and the

COR will make random inspections to ensure compliance by contractor personnel.

3.1.16.1.4. The contractor must comply with all OSHA standards for the storage, handling and application of flammable paints and liquids, combustibles and other hazardous materials. This includes the use of ventilation, personal protective equipment, respiratory protection, monitoring for air contaminants and requirements to convey to workers the hazards associated with the operation.

3.1.16.1.5. The contractor shall submit current material safety data sheets for all materials to be used on the project. This includes new materials selected and substitute materials.

3.1.16.1.6. The equipment and the controls, including any modifications and installation of same, shall confirm to the requirements ANSI/ASME

B20.1-1984, Safety Standards for Conveyors and Related Equipment.

3.1.16.1.7. No torch cutting or welding work of any description shall be permitted within the installation boundaries until the site of the proposed work has been inspected by the base fire department, and a permit has been issued. Permits must be obtained on a daily basis by contractor personnel coordinating the requirement through Naval Base Fire

Department and identifying the location and type of work to be done.

3.1.16.1.8. All edges shall be beveled, ground smooth, or otherwise shaped to preclude sharp edges. Protruding parts will be designed to eliminate any hazards that could cause personal injury and will be installed only after approval by the contracting officer or his designated representative. The equipment and the controls, including any modifications and installation of same, shall conform to the requirements of ANSI/ASME B20.1-1984, Safety Standards for Conveyors and Related Equipment.

3.1.16.1.9. MISHAP REPORTING

A copy of the report on each job connected injury, property damage, or motor vehicle mishap will be submitted to the COR and the Safety and

Health office. This report may be made on either a contractors report form, a DLA Form 1591, mishap report or SY91a (motor vehicle). The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

3.1.16.2. INSTALLATION SAFETY REQUIREMENTS

3.1.16.2.1. Personal protective equipment such as hard hate, safety glasses, safety shoes, etc., shall be word in all areas and on all jobs as required by the Safety and Health Office. All hard hat areas shall be indicated by contractor furnished signs. Safety and health office personnel may inspect the work site at any time for compliance.

3.1.16.2.2. All contractor material shall be stored in a neat and stabled manner to preclude leaning or failing stacks. Housekeeping will be maintained at a high level at all times. Scrap material such as empty cartons, wood crates, etc., will be removed by the contractors at the end of each workday.

3.1.16.2.3. Smoking is prohibited except in designated areas.

3.1.16.2.4. Gasoline operated equipment used in the building will be kept to a minimum to preclude the build-up of carbon monoxide and other hazardous fumes. For welding, electric motor driven arc welders are preferred. If gasoline or diesel engine welders are used, the welder will be kept outside the building with welding cables run inside, or the engine exhaust will be ducted to outside the building subject to the safety and health manager’s approval.

3.1.16.2.5. Only a one (1) day supply of flammable, combustible, corrosive and other hazardous material is to be kept at the job site. All other stock of hazardous materials shall be stored in accordance with applicable

OSHA Standards at a location remote from the job site and approved by the Government.

3.1.16.2.6. Safety marking shall be in accordance with 29 CFR 1910.144 and

145. Location of safety equipment shall be designated by alternating green and white stripes on the floor.

3.1.16.3. FIRE PREVENTION

The use of all fire hydrants will be controlled by this center’s fire department. No unauthorized use of fire hydrants will be permitted. Fifteen feet clearance is required around all fire hydrants at all times. Fire aisles, building entrances and building exits will be kept clear of obstructions at all times. A 24-inch clearance will be maintained at firewalls at all times.

3.1.16.4. FLAME CUTTING AND WELDING PROCESSES

3.1.16.4.1. Welding, cutting or use of flame devices require prior approval of the Fire Chief and shall be performed in accordance with ANSI Z49.1

(1975). A welding screen shall be used whenever welding is being done.

The contractor shall have on duty at such time as required by the Naval

Base Fire Department Fire Chief when welding, cutting or using open flame devices, a firewatcher who shall be qualified fire fighter with not less than three years consecutive experience.

3.1.16.4.2. “Hot tapping” or other cutting or welding on a flammable gas or liquid transmission or distribution utility pipeline shall be performed by a crew of qualified to make hot taps. For a gas pipeline, see 841-28 in “Gas

Transmission and Distribution Piping Systems”, ANSI B31.8 (1968)

3.1.16.4.3. At no time will the contractor use or block installed fire equipment, valve houses, or post indicator valve unless authorized by the fire department.

3.1.17. CONTRACT DATA REQUIREMENTS

The contractor shall furnish contract data as required in DD Form 1423, Contract Data

Requirements List, included with this specification. Contract data, outlined in Table

2, shall be prepared in accordance with the specification or data item descriptions attached thereto, and submitted in the quantities and at the times specified for approval.

Sequence Title DID ID. Number

A001 Installation Schedule DI-S-SAT1

A002 Layout Drawings DI-E-SAT2

A003 As-Built Drawings DI-E-SAT2

A004 Operating Manual DI-E-SAT3

Sequence Title DID ID. Number

A005 Maintenance Manual DI-E-SAT1

A006 Contractor Technical Representative List DI-E-SAT11

A007 Training Material and Schedules DI-E-SAT

A008 Power Requirements DI-P-SAT1

A009 Design Data Calculations DI-E-24040A

A010 Certificate of Compliance DI-E-SAT14

A011 Test Plan DI-T-SAT1

A012 Software Documentation Manual DI-S-SAT-2

A013 Hardware Baseline Inventory DI-IO-SAT-1

A014 Software Baseline Inventory DI-IO-SAT-2

A015 List of Provisioned Accounts by Role DI-IO-SAT-3

A016 Physical & Cybersecurity Features of End

Devices

DI-IO-SAT-4

A017 DoD 8570 Certificate of Compliance DI-DLAMGMT-00010

A018 Risk Management Framework (RMF)

Deliverable Data

DI-MGMT-82000A

3.2. EQUIPMENT SPECIFICATIONS

All mechanical/electrical equipment and components shall properly be interfaced to ensure the

VLMs are capable of delivering material at the maximum rates specified in paragraph 1.3. All equipment supplied shall be designed and installed in compliance with Seismic Zone 1

Requirements, providing a rigid/stable structure capable of handling all anticipated loads/stresses. All VLMs shall be sighted along centerlines and aligned +/- ¼ inch in the horizontal/vertical planes. Contractor shall ensure equipment design does not cause / result in build-up of static electricity, and install protective devices as required. Penetrations of firewalls shall be accomplished in accordance with the requirements of paragraph 3.1.15.5 and

3.1.15.6. Contractor shall perform a floor capacity study (CDRL A0003) to ensure that the

VLM foot plates are positioned properly and are sized to support the required floor load of 265 lbs. /in. Results shall be submitted in CDRL A009.

3.2.1. CONTROL SYSTEMS FOR VLMS

The Contractor will be the primary entity responsible for final performance of all VLM control system requirements. This includes (but is not limited to) all activities necessary to install, configure, integrate, test, coordinate, and provide fully functional VLMs to the

Government. The Control System shall include applicable keypads, sensors, scanners and actuators required to provide the overall integrated routing/tracking trays to /from the operator workstations and the tray storage inside the VLMs. The Contractor must provide their proposed virtualization infrastructure requirements prior to the start of performance to ensure assets are available in a timely fashion to prevent schedule delays. In order to successfully provide fully functional VLMs to the Government, it is anticipated the

Contractor will be responsible for successful installation and configuration of any third-party software applications utilized on the virtual networked environment.

The Contractor shall be responsible for design and installation of the entire installation of the VLMs. Power source shall be contractor supplied per paragraph 3.4.1. All photocells shall be polarized with the exception of sick eyes. All photo eyes shall have screw off connections or plug in type for easy replacement and shall be guarded from impact by the operator.

3.2.1.1. CONTROL PANELS

All control panels shall be located adjacent to the applicable VLM area. Control panels shall contain all control components / devices, and related equipment necessary for operation of VLMs in specified modes.

3.2.2. VERTICAL LIFT MODULE (VLMS)

Five (5) 40 ft. high VLMs shall be supplied and installed in Building 109 for storage of binnable material currently stored in binnable racking. During manual mode of operation, the user or operator reviews the paper pick (or stow) list. The VLM operator enters the desired trays to be delivered via the position-adjustable color touch-screen controller. This can be a list to select the desired VLM trays to be retrieved. The VLM delivers the first selected tray to the front of the VLM external bay lower level. The operator then picks (or stows) the desired material from (or to) the tray. While the operator is working from the first tray the second tray is simultaneously and automatically retrieved. The second tray is held at the upper delivery on-deck position. The operator completes the transactions for the first tray and places the picked material on a pallet for shipment. Upon completing the pick

(or stow), the operator selects the Tray Return command from the touch-screen and the second tray is delivered automatically to the upper tray position while the first tray simultaneously travels underneath the second tray. In response, the VLM automatically returns the first tray to an appropriate storage location, and retrieves the next tray in queue to the lower external tray on-deck position. The process is repeated when the Tray Return command is selected and the upper tray is retrieved from the upper level external bay delivery position while simultaneously the lower tray passes underneath.

3.2.2.1. SELF SUPPORTING STRUCTURE

The systems shall have a self-supporting structure with a load-bearing profile framework and steel modular exterior panels. Vertical Lift Module (VLM) has a max net unit load capacity of at least 154,500 lbs. Outside cabinet dimensions, including external tray delivery station, of the VLM is approximately 40’- 0” tall x 15’0” wide x

13’6” deep. The storage tray dimensions must be at least 160” (13’ 4”) wide by 32-

34” deep and offer a clear opening across the 160” width with no tray support components within the tray body. Vertical depth inside the tray must be at least 4-5 inches. Alternate designs are acceptable provided that the cube and weight capacity are maintained and the system footprint is not exceeded and there is clear maintenance access for the VLM units proposed.

3.2.2.2. CENTRAL ELEVATING PLATFORM

The central elevating platform is to be located between the front and rear columns of vertically stored trays. System will deliver trays to the external delivery area as requested by the operator. All vertical tray movement is to be accomplished through the use of steel or Kevlar® reinforced toothed belt drive system and a self-braking gear motor controlled by an inverter. Vertical positioning of trays is to be controlled by a count encoder. Tray stability is maintained through the use of eight rollers on the elevator mechanism.

3.2.2.3. EXTERNAL TRAY DELIVERY SYSTEM

VLM to include automatic tray delivery that is external to the sheet metal machine enclosure in a dual (upper and lower) level tray configuration. The external tray delivery system must provide ergonomic and unobstructed overhead access to the trays.

While the VLM operator is completing the actions required in the first tray, the second tray is delivered automatically to the external access on-deck delivery point. The trays are exchanged simultaneously whereby the next tray in queue passes over (or under) the previous tray. The Tray Return command of the VLM touch-screen returns the first tray to its first available stored position inside the VLM and automatically selects the next tray in queue and delivers that tray, automatically, to the external workstation. In addition, VLM will be equipped with a vertical acting metal door that opens and closes automatically each time the tray is stored or retrieved. At the end of the workday these vertical acting doors will automatically close and prevent any unauthorized access to the VLM.

3.2.2.4. DUAL TRAY DELIVERY

Once the user has completed the pick or stow actions required in the first tray, the second tray has already been retrieved and is waiting on the upper level queue. If the first tray is on the lower tray level the second tray is delivered to the upper level queue or on-deck location. If the current tray is located at the upper level the next tray in queue is delivered to the lower level on-deck location. This process is automatic at either of the upper or lower external delivery locations. The next tray in queue is delivered automatically to the external access delivery point while the VLM simultaneously returns the first tray to its first available stored position. If the tray is being returned from the lower level it passes under the upper level tray. If the returning tray is on the upper level it passes over the lower level tray simultaneously.

3.2.2.5. UNIT PERMORMANCE PARAMETERS

Unit Performance Empty Tray Fully Loaded Tray

# Trays delivered per hour 118 95

Average Distance Tray Delivery Time 27 seconds 31 seconds

Maximum Distance Tray Delivery Time 34 seconds 40 seconds

3.2.2.6. TRAYS

Trays are to be manufactured from galvanized sheet metal, have a steel reinforced design and welded construction with NO welded reinforcements inside the tray. All trays are to be manufactured to accept slotted walls on approximately 1-inch centers for the installation of side-to-side tray partitions and front-to-back tray dividers. Trays without slotted internal walls will not be acceptable. There will be a total of 114 trays, each approximately 160”wide x by no less than 32 inches deep x 4”-5” high. All trays will have a net load capacity of at least 1,100 lbs. The Government design has trays per VLM assuming an average stack height of 11 inches. The obtainable cube in the Government design is approximately @2,220 cubic feet per VLM assuming 114 trays obtainable capacity per VLM.

3.2.2.7. PARTITIONS AND DIVIDERS

Partitions and dividers are constructed of galvanized steel and are compatible with the manufacturers slotted wall trays. The partitions and dividers will provide compartmentalization for the trays in any multiples on 1” centers. Partitions and dividers shall be provided by the manufacturer of the VLM equipment so as to ensure compatibility with the supplied trays. The trays shall be configured as follows: Sixty (60) trays configured with nominal 6” x 6” locations. Thirty (30) trays configured with nominal 6” x

12” locations. Twenty four (24) trays configured with nominal 12” x 12” locations. For each tray configured with six by six cells, this requires 22 each partitions and 88 each 180 mm dividers. This yields 110 storage cells per tray. For each tray configured with 6” x 12” cells, this requires 13 each partitions and 52 each 300 mm dividers per tray. This yields 65 storage cells per tray. For each tray configured with 12” x 12” cells, this requires 13 each partitions and 26 each 300 mm dividers. This yields 48 storage cells per tray. The heights for the dividers and partitions shall be 5”.

3.2.2.8. OPERATOR CONSOLE

Operator Console shall be an industrial PC design and include:

• Graphical touch screen LCD

• Minimum 10.4” TFT color touch screen with 800 x 600 resolution

• Current Microsoft Windows Operating system

• Diagnostics touch screen feature in the event of an error or malfunction

• Can be used either in manual or semi-automatic mode.

• Operator console must be adjustable and capable of being positioned anywhere across the side-to-side track of the machine opening.

3.2.2.9. ELECTRICAL CABINET

All of the electronic devices for powering and automatically controlling the VLM are located within the front drawer sliding electrical cabinet and shall include:

• REMIO input/output board

• Connection to the Operator Console by use of an Ethernet port

• Incremental encoder input

• Inverters used for both vertical and horizontal speed control via CAN/BUS

• Digital I/O interface boards

• Complete electrical cabling with all required sensors and connections

• Exterior Paneling- VLM exterior to be clad with high strength sheet metal panels that provide a high level of heat and sound insulation. These panels are easily removed to provide access for maintenance.

3.2.2.10. SAFETY FEATURE FOR VLMS

• Product measurement light curtains, located at the rear of the delivery bay, are required to measure the height of items stored in the trays as they enter the VLM.

If a product is over height, or if there is not sufficient space within the VLM, the tray is rejected and returned to the operator.

• Safety Light Curtains for operator protection located in the front of the external delivery bay, placed vertically, are required to protect operators while they load and unload trays. Should an operator break the safety light-curtain beam, the

VLM will instantly stop all tray movement. VLM must be manually reset via the color touch screen to clear the safety light-curtain e-stop.

• Machine diagnostics automatically performed at start up.

• Tray Overweight feature is required to record and display the active tray weight each time a tray is transacted. This safety feature prevents any over-weight from being returned to storage. If a tray is over-weight it will be returned to the operator. A fault code will be displayed on the adjustable color touch-screen monitor indicating an over-weight tray. This fault condition must be manually reset once the over-weight condition has been remedied. The operating system also provides continuous operation control monitoring and will stop all tray movement once any fault condition is detected.

• Vertical axis encoder status control

• Axis overrun safety switch that opens contacts and enables motor brake

3.2.2.11. GREEN FEATURE

The VLM units shall be equipped with “Green” features, which will assist in offsetting electrical usage.

3.2.2.12. ELECTRICAL REQUIREMENTS

The contractor will provide electrical installation for each VLM per paragraph 3.4.1.

The VLM supplied shall be designed for 480 volt, 3 phase, 60 Hz. All work shall comply with NEC and shall be performed by a licensed electrician.

3.2.2.13. SOFTWARE REQUIREMENTS

The VLM contractor will be responsible for providing the necessary software capability to meet the Government’s minimum requirements for the following:

(A) Allow user to retrieve trays by tray number. Future bar code scanning and bar code reading capability/host interface capability with DSS (DLA Standard

System)/ECS (Equipment Control System) shall be included.

(B) Allow user to perform VLM parameter modifications, manage fault diagnostics/ fault recovery and operate in manual or semi-automatic mode.

(C) Inventory management capability via open source interface (non-proprietary) of all customer inventories for all VLMs supplied.

The software required beyond the base system will provide these basic services as standard features:

• Use of a modern relational data base

• Data backup and restoration in the event of software malfunction

• Customizable grid screen layout

• Advanced filtering options that allows customizable searches and orders

• Advanced user/operator rights management

• Hierarchal list management (kitting)

• Graphical location management for the VLMs.

• Configurable integration with enterprise management systems via an ASCII files exchange.

• Data exchange via ODBC driver, XML files and Excel spreadsheets

• Packing List Management

• Capability to batch pick items picked from different locations

• Capability to manage internal material movement between different areas

• Capability to create custom reports with an intuitive report tool

• Automatic database maintenance that will optimize software performance

In addition to the above, the Software package, if required, will provide these advanced capabilities:

• Advanced security management, with the capability to limit access to trays and items depending on the user’s role or area of responsibility.

• Associate images to items

• Group items into families to define common characteristics

• Group items into categories to improve search and filtering functionality

• Management inventory control system powered by excel that sorts by control no., serial no., location number and quantity per location for all items stored in the

VLMs.

• Extend the systems basic movement management features by providing:

A) Packing list management

B) Assembly kit management

C) Batch picking management that will work in conjunction with the LED

Indicator bar.

D) Transit material management for items such as boxes and totes

• VLM Manufacturer is to provide factory certified installation of the complete system, including, operator training and support for the operational software provided.

3.2.2.14. PERSONNEL SECURITY REQUIREMENTS

A majority of the work to be performed under this requirement is unclassified, however, a security clearance maybe required. All contractor personnel proposed to work on the network or any IT Capabilities/Functions (at a minimum) will be required to have IT-II, a clearance requiring a National

Agency Check with Law and Credit (NACLC) or NACLC equivalent, or a IT-

I, a clearance requiring a Single Scope Background Investigation, prior to the work commencing.

• Citizenship o Each contractor employee shall be a citizen of the United States of

America, or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and

Naturalization Service that employment will not affect his immigration status.

• Identification Badges o Contractor employees (including those of sub-contracts) are required to obtain Common Access Card (CAC) prior to starting work. Lost or stolen Contractor employee badges must be reported to Government security. A replacement CAC will be issued.

• Privileged Access o All contractor personnel requiring elevated / privileged access to any network or system components, either during provisioning or post award, shall obtain an IT-II clearance, and meet DoD 8570.1-M IA

Technical (IAT) II baseline and computing environment certifications at IAT-II, provide a copy of all current certifications to the Contracting

Officer at time of award and remain in good standing during the contract period of performance. DoDM 8570.01-M baseline certifications can be found at the following: https://public.cyber.mil/cwmp/dod-approved-

8570-baseline-certifications/

3.2.2.14.1. The provisions of this SOW…