Attachment 1 - SOW.pdf

United States Department of Agriculture Sam Farr United States Crop Improvement and Protection Research Center Salinas, CA

STATEMENT OF WORK – CAMPUS WIDE LANDSCAPING

DATE: 05 AUG 2025

STATEMENT OF WORK

TABLE OF CONTENTS

1.0 Project Information

2.0 Project Contact Persons

3.0 Scope of Services

4.0 Background and Site Description

5.0 Description of Services

6.0 Government Furnished Equipment

7.0 General Requirements

1.0 Project Information:

A. Project Number: TBD B. Project Title: CAMPUS WIDE LANDSCAPING C. Project Location: 1636 E. Alisal St. Salinas Ca. 93905

2.0 Project Contact Persons:

A. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. William Wintermantel

USDA, ARS, PWA

Crop Improvement and Protection Research Salinas, California 93905 Phone: (831) 755-2824 Email: Bill.Wintermantel@usda.gov

B. LOCATION ADMINISTRATIVE OFFICER (LAO):

Janet Krugle

USDA, ARS, PWA

Crop Improvement and Protection Research Salinas, California 93905 Phone: (831) 755-2812 Email: Janet.Krugle@usda.gov mailto:Bill.Wintermantel@usda.gov mailto:Janet.Krugle@usda.gov

C. CONTRACTING OFFICER REPRESENTATIVE (COR):

John Mosher

USDA, ARS, PWA

Crop Improvement and Protection Research Salinas, California Phone: (831) 755-2816 Email: John.Mosher@usda.gov

3.0 Scope of Services:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

4.0 Background & Site Description:

The USDA ARS facility at Salinas CA. has currently been modernized with new facilities which include landscaping features that require maintenance and upkeep. Existing facilities and areas are also included in this contract to present a well-kept, functional, and aesthetic pleasing campus for visitors, employees, and the community.

5.0 Description of Services:

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Salinas Crop Improvement and Protection Research Unit in a manner that will maintain healthy ornamental grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Provide upkeep of exterior landscaping features of the USDA ARS Salinas CA.

Services will be required at least twice a month after the initial phase which might take a few days to get some of the areas under control.

A. Edging: Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged as needed. Areas that require edging are shown in Appendix A. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 100 linear feet of sidewalks, driveways, and curbs in areas indicated in Appendix A.

B. Trimming: Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles.

This task involves all improved grounds as shown in Appendix A. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

C. Irrigation: Areas requiring irrigation are identified in Appendix A. All improved areas shall receive sufficient amounts of water, as necessary to present a uniform green color without browning or barren areas resulting from lack of water. The contractor shall provide watering hoses and portable watering devices for irrigating areas that do not have sprinkler systems.

D. Remove debris from grounds: The contractor shall perform general litter patrol in all areas identified. Responsibilities shall include, but not be limited to, the removal and disposal of all mailto:John.Mosher@usda.gov natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Contractor shall police areas as needed. During the fall months, fallen leaves shall be removed as necessary. Dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

E. Repair damaged areas: Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged, or sodded to meet the standards of surrounding areas.

F. Apply fertilizer: The contractor shall perform an effective commercial fertilizer application program for all improved grounds. Approved fertilizers shall be applied in accordance with the manufacturer’s instructions.

G. Trimming/Pruning: Contractor shall prune trees in improved and semi-improved areas on a 3 to 5 year pruning cycle.

H. Maintain Bedding and Planted Areas: Fertilize, water, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds as identified in Appendix A. All weeds shall be removed or eradicated manually or mechanically, but not chemically.

I. Landscaping of external buildings: Provide edging, weed control, and remove debris and trash along the following buildings: 100, 200, 300 (and greenhouses attached), 41, 21, 43, 23, 20, 102, 28, 109, 116, 117, 118, 119, 47,40, 44, 45.

J. Landscaping along fence line: Provide edging, weed control, and remove debris and trash along the fence lines.

K. Maintain irrigation systems: The contractor shall be responsible for the complete management, operation and maintenance of all water control devices and irrigation systems.

The contractor shall ensure that the systems are in good working order and in operating condition at all times. Appendix A indicates the irrigation system where the contractor’s responsibility begins, and government’s responsibility ends. If the government changes sprinkler system configurations, the contractor shall update the irrigation system drawings or provide new drawings.

L. Contract Standards: The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All landscaping shall comply with applicable federal, state, and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

M. Hours of operations: M-F 0800-1700 N. Quality assurance: The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

O. Security requirements: Fingerprint and background check required.

P. This project falls under the DAVIS BACON Wage Act.

6.0 Government Furnished Equipment\Services:

A. The Government does not anticipate the need for this project, but the Government will be available to assist with the identification of possible other underground utilities but does not guarantee the location of all utilities.

B. The Government will provide a reasonable amount of electricity and water.

7.0 General Requirements:

A. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

B. Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the LOA for immediate resolution.

C. Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the LOA for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government.

The contractor is responsible for any costs incurred for equipment ordered without prior approval.

D. Quality Control: The work performed under this contract shall be subject to continuous audit by the LAO. A Quality Control Plan shall be established which indicates how the performance standards will be met (i.e., tasks to be performed and the frequency associated with each task) for the 12-month contract performance period. The Plan shall be submitted to CO’s Technical Rep within ten days of the award. Quality control is the exclusive responsibility of the Contractor.

E. Protection of Work and Property/Safety Requirements:

1. Contractor shall furnish a Site-Specific Safety Plan (SSSP) 10 days after contract award.

SSSP shall be approved by the Government before landscaping work commences.

2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

3. The contractor is responsible for verifying the location of any underground utility and is responsible for any damage caused to such utilities.

F. Temporary Facilities:

1. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of landscaping and shall repair or replace any items damaged through its own negligence.

2. Should the Contractor require any power or utility shutdowns during landscaping, the Contractor shall obtain approval for such shutdown from the LAO seven working days prior to the need.