Attachment 1 - SOW.pdf

BUILD STATEMENT OF WORK

FOR

INSTALL BACKUP GENERATOR, BUILDING 1043

MHMV 080079

28 February 2025

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DELIVERABLE REQUIREMENTS

5. CONSTRUCTION SERVICES

1. General Project Information

1.1. Build (B) Purpose and Objective

1.1.1. This Statement of Work (SOW) identifies the construction services required to complete "Install Backup Generator" within Building 1043 located on Kirtland Air Force Base (Kirtland AFB). The primary purpose and objective of this project is to provide and install a backup generator for the communications room in Building 1043. This is a Build (B) SOW. Specialty disciplines are required to successfully complete this project. It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project as further described in this SOW.

1.1.2. The build shall include, but is not limited to, the following: conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to construct the project in strict accordance with the requirements outlined in this SOW.

1.2. Existing Building and Site Conditions

1.2.1. Building 1043 (B1043) at Kirtland AFB is an aircraft hangar. The building’s service transformers, T1043A and T1043B (rated 225 kVA, 208Y/120V and 75 kVA, 480Y/277V) are located on the exterior northside of the building. The mission-critical loads in B1043 are currently served from panel TPP in room 8, located on the south side of the building. This panel is served from Panel D through a manual transfer switch, which is located adjacent to panel TPP.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A – Final Construction Drawings-Signed 04Nov2016

1.3.1.2. Attachment B – Final Specifications-Signed 04Nov2016

1.3.1.3. Attachment C – 01 07 50 Free Zone, Airfield Waiver, EAL, and FAA

2. Project Scope Requirements: The following requirements apply to the Contractor throughout construction and turnover of the project.

2.1. General Build Scope Requirements:

2.1.1. The SOW objectives for this project are to install a new generator and associated equipment, panels, and conductors in accordance with the 100% design stamped drawings and specifications dated 04Nov2016.

2.1.2. The SOW for this project involves installation of a new, factory enclosed backup generator and associated equipment and conductors, new concrete pad for the generator, a new electrical grounding system for the generator, new automatic transfer switch (ATS), new conductors and feeders from the new ATS and generator, associated raceways and wiring, transfer computer room A/C conductors from panel ‘MP’ to panel ‘TPP’, and any other necessary appurtenances for the new equipment. For details of the complete scope refer to “Attachment A – Final Construction Drawings-Signed 04Nov2016” and “Attachment B – Final Specifications-Signed 04Nov2016”.

2.1.3. Contractor shall provide all installation services required for the completion of this SOW. The installation shall be in accordance with all applicable codes as listed in Section 3.

2.1.4. Project 100% design drawings and specifications signed on 04 November 2016, are provided with this package.

2.1.5. UFC 1-200-01 paragraph 1-3.1 Implementation, Administration, and Enforcement the third bullet point states:

2.1.5.1. “Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re-evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.”

2.1.5.2. The Government has reviewed applicable standards, codes, criteria, and references and determined that no changes have been made that affect the design of this project. Contractor shall follow all current construction installation codes referenced in Section 3 of this scope.

2.1.6. Contractor shall prepare and submit the Air Quality Permit for review and approval to Kirtland AFB and the City of Albuquerque. See Section 5.7 permit requirements for time frames.

2.2. Civil:

2.2.1. Demolition Work

2.2.1.1. Remove existing civil/structural materials (e.g., pavement) as necessary to complete the required work per the drawings.

2.2.1.2. Remove pavement within footprint for new generator pad.

2.2.2. New Renovation Work

2.2.2.1. Provide materials and installation of a reinforced concrete pad to support the new generator system per the drawings.

2.2.2.2. The new concrete pad shall be in accordance with the requirements of exposure class F1 per the ACI 318-19 Table 19.3.2.1.

2.2.2.3. Reinforce the concrete pad to minimize the re-entrant corner cracking at penetrations.

2.2.2.4. The new pad shall be placed on over excavated and imported structural fill or adequately re-compacted existing sub-grade suitable for the design loads.

2.2.2.5. The pad shall be sited to meet all the electrical requirements set forth in the drawings.

2.2.2.6. Provide and install steel bollards as per the provided drawings to protect the generator system.

2.2.2.7. Restore site grading, drainage, and landscape cover to match existing conditions.

2.3. Architectural:

2.3.1. Demolition Work

2.3.1.1. Modify existing walls, ceilings, and finishes as necessary to complete the required work per the drawings.

2.3.2. New Renovation Work

2.3.2.1. Provide, furnish, and repair damaged walls, ceilings, and finishes.

2.4. Electrical:

2.4.1. Demolition Work

2.4.1.1. Disconnect and remove existing electrical materials (manual transfer switch, conduits, conductors, etc.) as necessary to complete the required work per the drawings and specifications.

2.4.1.2. Contractor shall disconnect computer room A/C unit form panel MP.

Remove conductors and dispose of base.

2.4.1.3. Contractor shall remove the existing manual transfer switch, associated raceways, and wiring.

2.4.2. New Renovation Work

2.4.2.1. Contractor shall provide and install an outdoor rated 50 kW, 208V standby generator, as close as possible to the service transformers, for critical loads in B1043. These loads are currently served from panel ‘TPP’ in room 8.

The new generator shall have a sub-base fuel tank sized to provide 24-hour fuel capacity based on the full-load fuel consumption rate of the engine. Basis of Design for the generator is Cummins type C40 D6 as indicated in the drawings. Contractor shall provide a remote monitoring indication at the automatic transfer switch (ATS).

2.4.2.2. Contractor shall provide materials and installation of a new automatic transfer switch (ATS) and associated feeders to the generator and panel.

2.4.2.2.1. Provide materials and installation for generator running indication at the automatic transfer switch (ATS).

2.4.2.3. Contractor shall provide and install a new automatic transfer switch 150A, 208/120V, 4-pole.

2.4.2.4. Provide materials and installation to connect all mission-critical loads, including the HVAC systems for the comm rooms, to panel ‘TPP’. Panel ‘TPP’ is designated to serve as a dedicated panel in accordance with UFC 3-580-01, section 2-4.3.2. The contractor shall ensure that the added circuits do not exceed the capacity of the panel. Additionally, the contractor shall transfer the computer room air conditioner and appurtenances from panel 'MP' to the emergency panel 'TPP', along with new associated hardware and conductors. Existing conduit may be reused as feasible. Contractor shall provide any new conduit needed for a code compliant install.

2.4.2.5. Contractor shall provide new breakers in panel ‘TPP’ for each circuit.

2.4.2.6. Provide verification and installation of new electrical components to ensure coordination between existing interior distribution system and new construction.

2.4.2.7. Provide materials and installation of new grounding systems for the generator and steel bollards.

2.4.2.8. Contractor shall provide updated panel board schedule.

2.4.2.9. Contractor shall provide third-party testing and commissioning of new generator and ATS.

2.5. Meeting and Conference Requirements

2.5.1. Meeting/Teleconference Support – Contractor shall lead, conduct, and support weekly meetings and/or teleconferences through the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting Officer (CO). Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular reports for Requests for Information (RFIs) and submittals (open and upcoming). Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

2.5.2. Contractor shall prepare minutes for meetings attended, including teleconferences, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.5.3. Red Zone Meeting – Contractor shall support Red Zone meetings as part of the closeout process of the project. The Red Zone shall commence at 80 percent of construction completion. At these meetings, Contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period will be held every two weeks then increase to weekly towards the final month of the project.

2.6. Produce Complete Project – Contractor shall furnish all parts, material, equipment, all labor, supervision, and method and means as required to install and produce a complete turnkey project to the Government.

2.7. Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force (AF) manuals, handbooks, regulations, guidance, and policies. Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the AF Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.8. The Government has sampled B1043 for asbestos containing materials (ACM) because the building was constructed before 1990. At present, the Government is unaware of any additional ACM HAZMAT conditions for this project. However, in the event asbestos, lead, or Polychlorinated Biphenyls (PCB) is suspected, Contractor is to immediately notify the CO by phone and follow-up with a written notification within 48 hours.

2.9. Phasing the Work – All work shall be planned to minimize interference and interruption with the user’s mission. Contractor shall develop a phasing and outage plan with input from the facility users to minimize outage duration and impact on the user’s mission.

2.10. Contractor shall prepare and submit submittals and deliverables on an AF3000 to the CO for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and the CO within seven calendar days or as indicated on the AF3000. Contractor shall submit RFI’s as needed.

2.11. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations throughout the life of the project that will allow for accurate materials and equipment needed for a complete project. Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. Contractor shall coordinate all site visits in advance with the CO, CE, and user.

2.12. Refer to section 4 (Table 4.1) for criteria and requirements for all deliverables.

2.13. Facility Entry and Escort Requirements

2.13.1. Due to the location of Building 1043 inside the airfield fence, it is considered a restricted area. Contractor shall understand and provide the following:

2.13.2. Contractor shall be responsible for obtaining access to the project site and shall establish, prepare, submit, coordinate, and set up an Airfield Waiver, Free Zone Waiver, Entry Authorization List (EAL) Photography Authorization List (PAL), and Federal Aviation Administration (FAA) permits prior to commencing work on the project site. Contractor shall account for the lead-time approvals listed below in the project schedule. Contractor shall coordinate this through the PM, CE, CO, and user. Refer to Attachment C, 01 07 50 Free Zone, Airfield Waiver, EAL, and FAA for additional details.

2.13.3. Lead-time for Airfield Waiver (if required): Five to six months.

2.13.4. Lead-time for Free Zone Waiver: Four to five months; to be prepared by

Government at NTP so that abatement and demolition may proceed during the design process.

2.13.5. Lead-time to establish an EAL: One month; to be prepared by contractor and submitted to Government.

2.13.6. Contractor shall provide an independent third-party security company to provide guard personnel for Entry Control Point (ECP) and EAL monitoring. The guard shall always be on-site when Contractor is in free zone/flight line and in B1043.

The guard shall not engage in any law-enforcement activity nor be authorized to detain anyone.

2.13.7. Contractor shall provide a guard shack (temp bldg.) with power hook-up. There is existing power and an existing concrete pad at the gate location. Contractor shall also mark the ECP appropriately to prevent confusion for sub-contractors and Kirtland AFB personnel.

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC. Contractor shall follow the most current edition at the time of Notice to Proceed (NTP), apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. AF Corporate Facilities Standards (AFCFS) located at: https://afcfs.wbdg.org.

This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located athttps://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

3.1.4. AFMAN 32-1084

3.1.5. Environmental Protection Agency, EPA 841-B-09-001, EISA-Section 438, Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects under Section 438 of the “Energy Independence and Security Act”.

3.1.6. UFC 3-520-01 Interior Electrical Systems.

3.1.7. UFC 3-540-01 Engine-Driven Generator Systems for Backup Power

Applications.

3.1.8. IBC-2021 replaces the IBC codes indicated in the drawings.

3.1.9. IMC-2021 International Mechanical Code replaces IMC codes indicated in the drawings.

3.1.10. IFGC-2021 International Fuel Gas Code replaces IFGC codes indicated in the drawings.

3.1.11. NFPA 101 Life Safety Code

3.1.12. NFPA 54 National Fuel Gas Code

3.1.13. NFPA 90A Standard for Installation for Air Conditioning and Ventilating

Systems

3.1.14. IFGC International Fuel Gas Code

3.1.15. NFPA 70 National Electrical Code

3.1.16. Air Force Corporate Facilities Standards (AFCFS)

3.1.17. 29 CFR 1926 OSHA

3.1.18. CFR 1910 OSHA

3.1.19. AFMAN 32-1062

3.1.20. AFMAN 32-1084

3.1.21. Kirtland Installation Facilities Standards (IFS)

3.1.22. NFPA 101 Life Safety Code

3.1.23. Air Force Instruction 32-1064 Electrical Safe Practices

3.1.24. Air Force Manual 32-1065 Grounding Systems & Electrical Systems

3.1.25. American Society of Civil Engineers (ASCE) 7-16

3.1.26. ANSI C84.1 Electric Power Systems and Equipment - Voltage Ratings

3.1.27. ANSI/IEEE Std. 142 Recommended Practice for Grounding of Industrial and

Commercial Power Systems

3.1.28. ANSI/IEEE Std. 242 Recommended Practice for Protection and Coordination of

Industrial and Commercial Power Systems

3.1.29. IEEE C62.41 Surge Voltage in Low Voltage AC Power Circuits

3.1.30. NM Building Code https: //www.rld.nm.gov/construction-industries/find-a-bureau/bureaus/rules-laws-and-building-codes/

3.2. Operational Security (OPSEC) – OPSEC Training and Briefing requirements due to location of work.

3.2.1. Contractor’s management shall ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The Government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s management to ensure training requirements are met. It is critical that Contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the Statement of Work, as-built or other drawings, etc., in public or outside of the worksite. Contractor’s management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned

CO.

4. Deliverable Requirements

4.1. Period of Performance

4.1.1. The start of construction shall be approved by the CO in writing for Notice to Proceeds (NTP). Calendar days provided in the table below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

4.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

4.1.3. The Government requires completion of the project within 560 days of contract award. The following Table 4.1 shows the timeframe of each Government response requirement.

Table 4.1

5. Construction Services

5.1. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks outline herein, drawings, and specifications.

5.2. Facility/User Coordination

5.2.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

5.2.2. Minimize interference with regular Kirtland AFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

5.2.3. Contractor shall provide alternate restroom facilities to accommodate the construction workforce.

5.2.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

5.2.5. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

5.2.6. Contractor shall phase construction activities to least affect the active mission identified above. Any construction activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

REQUIREMENT No. of Calendar Days

Contract Award – Construction NTP 14 Days Preconstruction Conference NTP Meeting 1 Day Contractor – Construction Submittals, Submit Permits, Air (Quality Permit - submit, process & approve-7-12 months), & Waivers as required.

365 Days

Materials Lead Time (Generator) 10 Weeks (70 days) Set Up Staging Area/Mobilize 14 Days Demolition and Construction 60 Days Pre-Final Inspection and Punch-list 14 Days Final Inspection and Acceptance 1 Day Close out submittals 21 Days Total Days 560 Days

5.2.7. Fire suppression outages shall require coordination and Contractor flexibility with the user and fire department, due to user’s requirements that shall be followed during the outage.

5.3. Staging, Storage, and Parking

5.3.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

5.3.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

5.3.3. Construction shall not commence without prior coordination with CO, CE, and user.

5.4. Availability of Site

5.4.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

5.4.2. Holidays: All federal holidays are observed and are not considered duty days.

5.4.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

5.4.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base or user’s missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

5.4.5. Due to sensitive location of the site, the Contractor may encounter delays to accommodate the AF’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the CO within 14 calendar days.

5.5. Schedule and Planning Requirements

5.5.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

5.5.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

5.6. Notification Requirements

5.6.1. The Contractor is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

5.6.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

5.7. Permits/ Environmental Requirements

5.7.1. The Contractor shall comply with all guidance provided by Kirtland AFB on the

Form 103 Digging Permit Request and/or the AF Form 813 Request for Environmental Impact Analysis. For projects with ground disturbance, failure to comply with the Albuquerque Environmental Health Department (AEHD) Fugitive Dust Control regulation at 20.11.20 New Mexico Administrative Code (NMAC) may result in a notice of violation and financial penalty to the Contractor.

5.7.2. The following permits are required on the subject project:

5.7.2.1. Welding/Burn Permit

5.7.2.2. Dig Permit

5.7.2.3. Kirtland AFB Landfill Permit

5.7.2.4. Air Quality Permit (The permit for the generator can take a minimum of 7 months and up to 12 months for approval. The approval process includes up to three months for Kirtland AFB review and a minimum of four months for the City of Albuquerque review)

5.7.2.5. Free Zone Waiver, Airfield Waiver, and Entry Authority List (EAL)

5.7.2.5.1. Contractor shall provide an independent third-party security company to provide guard personnel for Entry Control Point (ECP) and EAL monitoring.

5.7.2.5.2. Contractor shall provide barrier material to adequately separate the Free Zone and Airfield Waiver area from the restricted area to meet waiver requirements.

5.7.2.5.3. At the ECP, contractor shall provide temporary guard shack with power hook-up. Mark the ECP appropriately, to alleviate any confusion for sub-contractor s.

5.7.3. All permits and waivers shall be approved prior to any on site work can begin.

5.7.4. Other permits may be required on this project. Particular attention shall be paid by the Contractor to the requirements specified in the Kirtland AFB AF813 Request for Environmental Impact Analysis for this project, which detail regulations with which those executing the work of the contract shall comply.

5.7.5. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to work starting, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

5.8. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

5.9. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1 for review and approval by the Government.

5.10. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

5.10.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

Contractor shall provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. Contractor shall ensure that all trash and debris shall be disposed of on a regular basis.

5.10.2. Blockages or obstructions of any doorway or building egress shall be coordinated with the CO.

5.10.3. No food shall be prepared on the facility premises. Contractor shall coordinate with the user to designate a location outside of the work area where breaks will be taken.

5.10.4. Replace or Repair: Contractor shall replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Contractor shall inform the CO, PM, and CE in sufficient time to permit scheduling of all work prior to being enclosed.

5.10.5. Contractor shall ensure that all unfinished work is secured and protected from weather at the end of each workday. Contractor is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project.

5.10.6. Contractor shall review all contract documents prior to initial site visit to examine for all reasonably foreseeable issues. Items not brought up during the request for proposal phase shall be considered as part of the scope. Upon discovering issues during construction that could not be foreseen, or differing site conditions do not match documentation, the contractor shall stop work and immediately contact the Contracting Officer and Project Manager. Proceeding without notifying the Contracting Officer and Project Manager shall be taken as acceptance of conditions.

5.10.7. Daily Cleanup: Contractor shall ensure that all non-recyclable trash, debris, refuse, garbage, etc. is disposed in a safe and legal manner. The Kirtland AFB landfill will be available for disposal of non-hazardous construction and demolition waste.

5.10.8. Final Cleanup: Contractor shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.

5.10.9. Protect Temporary Openings from Weather

5.10.9.1. If inclement weather is imminent at any time Contractor shall take precautions to safeguard the building (including equipment, finish materials and furnishings) from damage. Contractor shall monitor weather conditions and make the building temporarily weather tight prior to the onset of precipitation and at the end of each workday.

5.11. Warranty

5.11.1. Contractor shall at minimum furnish an overall one-year warranty on services/workmanship performed and any equipment/items the Contractor purchases/installs for this effort. The warranty shall take effect upon the Beneficial Occupancy Date (BOD) by the Government after construction is completed. Contractor shall coordinate with any/all manufacturers’ extended warranties for special components and systems. Extended warranties shall identify exactly what component or system is being warrantied and the duration of the warranty. The specifications prepared by the Contractor shall include all specific extended warranty requirements for special components and systems.

5.12. As-Built Drawings and O&M

5.12.1. Contractor shall provide electronic copy of all O&M documents.

5.12.2. The Contractor shall provide electronic CAD and PDF as-built drawings that clearly identify the renovated space, encompassing all modifications, among other details of the project. Contractor is accountable for integrating Government feedback and making essential revisions to the as-built drawings in response to Government comments and any alterations made to the project, ensuring alignment with on-site installation changes.

5.13. Transfer and Acceptance of DoD Real Property: DD Form 1354 (Draft, Interim, and Final)

5.13.1. Contractor is required to fill out a DD Form 1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, and manufacture specification, locations, and before and after pictures. Contractor shall contact real property department for any questions and concerns. DD Form 1354 and component list are to be completed, submitted, and accepted before any pre-finals and finals are scheduled.

5.13.2. There can be only one final version of a DD Form 1354 for a single construction project. Contractor is to update a draft version on a daily or semi-daily time frame. Contractor may simply have an adjusted draft version with a later date prepared (block 2) and the same serial number (block 4). However, Contractor may have multiple valid interim DD Form 1354’s for a phased turnover of facilities, each with its own serial number (block 4). This shall be reviewed by the Government at the 65% completion of the construction project.

5.13.3. Final draft DD Form 1354 to include approved final invoice with checklist including key supporting documents shall be submitted with approval of final invoice.

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