Attachment 1 SOW.pdf

Statement of Work (SOW) Project: Building 157 Roof Repair

1.0 GENERAL INFORMATION

1.1 Background: The USDA, NCAH at 1920 Dayton Avenue, Ames, IA has a built-up bitumen roof that requires replacement due to age and numerous leaks. The roof’s estimated date of construction is between 1958 and 1962.

1.2 Scope of Work: The intent of this project is to provide a new white welded seam TPO roof membrane roof for Building 157. The dimensions of this building are 40ft by 60ft. Work will require stripping off the existing roof material and all roof insulation to the existing precast concrete deck. Subsequently, the contractor shall reinsulate and replace with a new white welded seam Thermoplastic Polyolefin (TPO) roof membrane, R15 or greater roof insulation, metal parapet cap, facia, down spout conductors, and downspouts. Asbestos abatement is necessary. As such, asbestos testing was performed (see attachments). Two areas (approximately 4 ft by 4 ft each) of flashing near exhaust fans were identified as needing appropriate abatement.

1.3 Note: Every effort has been made to depict this work in the attachments; however, the content included is approximated. Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions there relating to construction and labor, and to be fully informed as to the facility involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal. However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

2.0 CONTRACTOR REQUIREMENTS

2.1 Technical Requirements/Tasks:

The work required to replace the roof shall include:

2.1.1 Strip existing built up bitumen roof, insulation, and abate asbestos for the two exhaust fan flashings. The contractor is responsible for meeting Iowa DNR Asbestos Notification Of Demolition And Renovation requirements.

2.1.2 Remove existing metal parapet cap and replace with new white Kynar coated or equivalent 24-gauge metal parapet cap. Provide and install new wood blocking as required.

2.1.3 Remove existing metal facia and replace with new white Kynar coated or equivalent 24-gauge metal facia. Provide and install new wood blocking as required.

2.1.4 Remove existing downspouts and conductors. Replace with new white Kynar coated or equivalent metal 24-gauge downspout leaders and downspouts in same locations. All new downspouts and conductors shall be the same size as existing.

2.1.5 Remove existing #5 old exhaust pipe and #7 roof vent that are no longer needed as shown on attached roof image drawing (A-101) and cover openings with piece of TPO membrane under an 1/8” steel plate that overlaps opening a minimum of 4 inches, and is properly sealed and fastened to the precast concrete deck.

2.1.6 Seal all gaps and cracks in existing concrete deck to prevent air infiltration from space below.

2.1.7 Submit detailed tapered insulation roof plan showing roof slope for drainage and roof penetration flashings, locations with scupper, conductor, downspout and metal parapet/facia details.

2.1.8 Install new R15 or greater polyisocyanurate/polyurethane tapered roof insulation with ¼” per foot or greater slope to the four existing roof scuppers to limit ponding on the roof to not more than 48 hours after weather conducive to drying after a rainfall.

2.1.9 Submit detailed tapered insulation roof plan showing roof slope for drainage, roof penetration flashing locations with scupper, conductor, downspout and metal parapet/facia details.

2.1.10 Install new ½” Dens-Deck roof board or equivalent product over insulation to properly adhere to the TPO membrane.

2.1.11 Install new white 60 mil TPO membrane with welded seams. All joints, corners and lap joints to be covered and heat welded with additional 6” wide layer of reinforced TPO flashing. Install new TPO flashings for all roof penetrations that tie into the new roof system to make a waterproof system per manufacturer’s requirements for an installation that meets manufacturer’s warranty requirements.

2.1.12 Install 18” X 18” X 2” gray concrete pavers suitable for the TPO roof surface with rubber spacers to allow water drainage and TPO protection suitable for a walk path as shown on the roof paver layout drawing for servicing the two exhaust fans. Proposed pavers shall be approved prior to purchasing for the roof project.

2.1.13 The Contractor is responsible for the cost and coordination of a crane, if necessary, to move materials on and off the roof.

2.1.14 Contractor is responsible for proper removal and disposal of all waste materials that cannot be recycled by contractor.

2.2 General Requirements

2.2.1 The Contractor shall furnish all labor, materials, equipment, supplies, transportation, supervision, safety equipment*, and incidentals for all elements of the work to provide a complete and properly functioning installation in accordance with this Statement of Work.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicitation package

2.2.2 The scope of the project shall be performed in a neat, workmanlike manner and shall be sequenced for efficient workflow and to minimize interruption to the daily activities and ongoing research at the facility to the greatest extent possible.

2.2.3 Contractor shall provide all means and methods to protect the facility and its installations from all project activities, including protecting the facility from environmental elements as the improvements are completed.

2.2.4 The Contractor shall submit a detailed plan for asbestos mitigation and containment to the Government for review prior to starting any on-site project activities.

2.2.5 The Contractor shall submit a safety plan to the USDA no less than 10 days prior to the commencement of work.

2.2.6 The Contractor shall submit a quality control plan no less than 10 days prior to the commencement of work.

2.2.7 Qualified personnel will perform all work.

2.2.8 Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

2.2.9 Anything mentioned in the Scope of Work and not shown on the drawings or shown on the drawings and not mentioned in the Scope of Work, shall be of like effect as if shown or mentioned in both.

2.2.10 The finished product and all of its components shall provide a complete operational and functional system per this Scope of Work and the manufacturer’s specifications.

2.2.11 Waste Disposal:

2.2.11.1 Contractor shall divert project waste to recycle where practical.

The Contractor shall track and document the amount of project waste diverted to recycle. Documentation should be submitted at project closeout.

2.2.11.2 Contractor shall submit documentation on the amount of project waste diverted to recycle as part of project closeout. Contractor shall submit the type and amount of waste that was diverted to recycle, present information in a clear, typewritten format.

2.2.11.3 If no project waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

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2.3 Special Provisions

2.3.1 Do not disturb portions of site beyond areas which the work is approved.

If land is disturbed due to staging or other reasons, the contractor is required to returns the condition back to pre-construction condition or better at no cost to the government.

2.3.2 Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

2.3.3 Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

2.3.4 Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

2.3.5 Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

2.3.5.1 Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2.3.5.2 Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

2.3.6 No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

2.3.7 Material and application methods shall be approved in advance by the Contracting Officer’s Representative.

2.3.8 The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work area. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

2.3.9 The contractor shall move all materials, and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

2.3.10 The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the general public at all times. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

2.3.11 The Contractor shall ensure that any materials that are delivered by FedEx, UPS, etc. are delivered to the jobsite and NOT to the USDA warehouse dock at Building 24 or to the north warehouse, Building 11. The USDA and/or the COR will not be responsible for receiving any materials destined for the project. USDA reserves the right to refuse any unscheduled deliveries that arrive at either warehouse or at the main gate.

2.4 Regulatory Requirements

2.4.1 The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section and in the attached specifications unless otherwise noted:

i. National Fire Protection Association (NFPA)

1. NFPA 101 – Safety to Life from Fire in Buildings and

Structures.

2. NFPA 1 – Uniform Fire Code

3. NFPA 5000 – Building Construction and Safety Code

ii. Underwriters Laboratories, Inc. (UL)

iii. Appropriate UL Standards

iv. State and Local Building Codes as adopted by the Authority Having

Jurisdiction (AHJ).

v. The Uniform Federal Accessibility Standards (UFAS)

vi. Occupational Safety and Health Administration (OSHA)

3.0 INTENT OF CONTRACT DRAWINGS

3.1 Government provided drawings, henceforth referred to as “Contract

Drawings”, do not attempt to show complete details of building construction that may affect installation. Government provided diagrams of proposed systems are for reference only and do not necessarily show physical arrangement of all equipment and/or maximum number of devices. Minimum system requirements are shown.

3.2 Locations of existing and Government concept devices are approximate and may be distorted for clarity in representation.

4.0 WORK RESTRICTIONS & CONDITIONS

4.1 Site Security Access

A. This project construction site is located in the limited access zone.

B. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of each work day. A current government-issued identification with a picture ID is required for entry.

C. A minimum of 5 days of advanced registration is required for all personnel entering the site that are foreign nationals and 3 days for all other workers.

D. Construction vehicles and a construction trailer will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots. Appropriate vehicle badges shall be displayed at all times while the contractor is on site.

E. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

F. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

G. The Contractor shall adhere to all Site, ARS, APHIS and USDA security policies and procedures including, but not limited to, Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

H. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

I. No pets or animals are allowed inside the Security Gate, even if left in vehicle.

J. No firearms or weapons are allowed on site.

K. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

4.2 Work Hours

Regular work hours for the site are 7:00am to 3:30pm, Monday through Friday, excluding Government holidays. Work outside regular work hours may be coordinated with the COR and allowed to finish the work for the day to finish a roof section to maintain a watertight roof if necessary.

4.3 Project Timeline

Contractor shall be given 180 days from the “Notice to Proceed” to complete the project.

5.0 SUBMITTAL & SHOP DRAWINGS PROCEDURES

5.1 Submittal Register

At the beginning of the project, the Contractor shall provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval. The Contractor shall update and maintain the Submittal Register to show the current status of all required submittals.

5.2 Submittal Requirements

Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned, or created in documents that can be easily read when printed on 11x17 sheets.

Exceptions for larger sheet sizes will be considered by the COR. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

Identification: Submittals shall be labeled and marked for this project. The identification shall include Contractor/sub-contractor’s name, date of submittal, description of item, specification section, and details on product data that are marked clearly for this project.

5.3 Submittal Procedures

All submittals will be posted in PDF by the Contractor and sent to the USDA for review. This same submittal process will be used for RFIs, Change Bulletins, etc.

5.4 Approved Submittals

The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

5.5 Submittal items for this project

5.5.1 Contractor Safety Plan that includes Fall Protection Plan at least 10 days prior to starting work.

5.5.2 Contractor’s Quality Control for the Roofing Project.Plan.

5.5.3 OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2).

5.5.4 Tapered roof drawing/plan.

5.5.5 TPO Roof material.

5.5.6 Den-deck Prime material or equivalent.

5.5.7 Adhesives used to secure insulation and TPO

5.5.8 Sealants

5.5.9 Fasteners

5.5.10 Metal trim including conductors, downspouts, facia and parapet cap.

5.5.11 Concrete paver and support pads.

5.5.12 2-year workmanship warranty.

5.5.13 15-year manufacturer’s roof system warranty.

6.0 RECORD DRAWINGS

6.1 Redline Specifications

During the construction period the Contractor shall keep an updated & marked-up or “redline” copy of the project specifications on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline specifications and provide an electronic copy in PDF to the Owner along with the close-out documentation.

6.2 Redline Drawings

During the construction period the Contractor shall keep an updated “redline” or “conformed” copy of the project drawings on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline drawings at full-size and in color and provide an electronic copy in PDF to the Owner along with the close-out documentation.

7.0 TEMPORARY FACILITIES

7.1 Utilities

The Contractor may use utilities within Building 157 at no cost to the contractor but will be responsible for making and removing any utility connections.

7.2 Telephones

The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

7.3 Construction Trailer

Will be allowed for the Project with location to be coordinated with COR.

7.4 Toilet Facilities

The Contractor shall provide a portable toilet and services to maintain the toilet facilities, placement and removal after the work has been completed.

The location is to be coordinated with the COR.

8.0 COORDINATION

8.1 The contractor shall coordinate all work with the Contracting Officer's Representative.

8.2 The contractor shall submit an installation schedule for review and approval by the Contracting Officer's Representative within ten (10) days of task order award.

8.3 The contractor shall be solely responsible for coordinating work with all subcontractors and ensuring that all items of joint use in conjunction with installations are completed.

9.0 WARRANTY DOCUMENTATION

9.1 Warranty List: Provide a 2 year workmanship warranty and a 15 year manufacturer’s roof system warranty with summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date. The warranty shall start at the completion of the project.

9.2 Warranty Copies: Provide the COR one signed & dated copy of all warranties for products and equipment installed on the project. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

10.0 GOVERNMENT FURNISHED: None.

11.0 DELIVERABLES / SCHEDULE

Item No.

Deliverable

Objective

Due

1 Project Schedule Defining the responsibilities, timeline, risks, and milestones of contract objectives. Ref. Subtask

No later than ten

(10) business days after contract award

2 Contractor Safety Policy.

For review and approval by COR.

Ref. Sub Task 2.2.5 & 5.5.1

Ten (10) business days before starting work on site.

3 Material Submittal Defining the characteristics of the materials used to complete the project.

Ref. Subtask 5.5

No later than ten

(10) business days after contract award

4 Warranty For review and approval by COR.

Ref. Sub Task 5.5.10, 5.5.11 & 9.1

At completion of project.

END OF SECTION