Attachment 1 - SOW.pdf

Statement of Work:

Ancillary Furniture / Freestanding Screens

National Space Intelligence Center

Project: Building 10280, Freestanding Screens

Wright-Patterson Air Force Base, USA

(2 July 2024)

Table of Contents

Section............................................................................................................................ ii

1.0 Scope

2.0 General Requirements: ……………………………..………

3.0 Description of Services

3.1 General Services

3.2 Design Services

3.3 Product Markings/Documentation/Tools

3.4 Delivery Services

3.5 Inspection/Acceptance Checklist

4.0 Product

5.0 Site Conditions

6.0 Quality Assurance

7.0 Base/Installation Specifics

8.0 Deliverables

9.0 Attachments/Appendices

1.0 Scope

The contractor shall provide all design, materials, equipment, and delivery to accomplish this project in accordance with this Statement of Work (SOW), and CID Package (Attachment 1).

Period of Performance is 75 days from date of contract award.

1.1 Project: Building 10280 – Freestanding Screens

Contractor shall provide product and services necessary to complete the requirements set forth in this document. Contractor shall provide all materials, and services required to deliver visual barriers to government according to this SOW and Attached CID (Attachment 1).

Contractor shall receive, inspect, and deliver product to Building 280 (4170 Hebble Creek Drive, WPAFB, Area A) for distribution by the government. A loading dock is available for delivery at Building 280.

Refer to specifications within this SOW and CID (Attachment 1) for further details.

Requirement is for Steelcase Flex Screens.

2.0 General Requirements

S-1: Screen One Mfr: Steelcase Series: Flex Screens Freestanding Screens, 24” Wide Qty: 75 Dimensions: 71”H x 24”W x ½”D Description/Modifications:

Rectangular Freestanding Screen. 71”H x 24”W. Magnetic Edge along both long edges allows for 360° of attachment to other screens. Straight line, T, or X applications are possible. Screen weighs less than 11 pounds. Screen performs to a NRC rating between 0.40 – 0.65 (dependent on fabric type and use). Grade 1 Fabric. Universal Cart is available, and can hold up to (8) 71”H screens. (Cart not required at this time). Screens shall meet NFPA 101 requirements for Vertical Flame Spread and Fire Retardancy for Commercial Spaces.

S-2: Screen Two Mfr: Steelcase Series: Flex Screens Freestanding Screens, 36” Wide Qty: 20 Dimensions: 71”H x 36”W x ½”D Description/Modifications:

Rectangular Freestanding Screen. 71”H x 36”W. Magnetic Edge along both long edges allows for 360° of attachment to other screens. Straight line, T, or X applications are possible. Screen weighs less than 11 pounds. Screen preforms to a NRC rating between 0.40 – 0.65 (dependent on fabric type and use). Grade 1 fabric. Universal Cart is available, and can hold up to (8) 71”H screens. (Cart not required at this time). Screens shall meet NFPA 101 requirements for Vertical Flame Spread and Fire Retardancy for Commercial Spaces.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment, and people required to create, and deliver within Wright-Patterson AFB, and Building 10280. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Ancillary Furniture in accordance with the requirements stated in this section.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals, and all other items and services necessary to provide and install systems and modular furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable Federal, State, and local laws, codes, permits, Department of Defense (DoD), Air Force (AF) and Base requirements and instructions required for the performance of the duties in this Statement of Work.

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 calendar days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing company product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including delivery personnel, who will be expected to work on the installation. This list shall contain Privacy Act information as required, as well as the expectation that each individual will be able to present a current and valid state identification to meet local Air Force security requirements. This information must be provided a minimum of 3 days before work is scheduled to begin.

3.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.9 The contractor shall be an authorized dealer of the specific furniture manufacturers specified on the project.

3.1.10 The vendor shall manage ordering, shipment, and delivery of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

3.1.11 The contractor shall provide customer service during normal business hours, 0730-1630 hours, Monday through Friday; except for Federal holidays.

3.1.12 Recognized US Federal holidays are as follows: New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work.

The request shall be submitted at least five (15) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two (2) business days.

3.1.15 Contractor may be required to attend meetings to discuss status of work.

3.1.16 Vehicle registration, proof of insurance, and a valid driver’s license shall be presented to gain base access.

3.1.17 The contractor shall be responsible for coordination of an escort through the assigned Government Acceptor if access to any controlled areas is necessary in the performance of the contract.

3.1.18 The contractor shall provide a schedule of work minimum 2 weeks before work is scheduled to start.

3.1.19 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

3.1.20 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.21 The contractor shall maintain the ability to surge in the event of unforeseen circumstances such as extended business hours, travel, classes and education, and mission related surges.

3.1.22 The contractor shall maintain continuity between the support operations at Wright-Patterson AFB and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the Facility Project Manager during the same business day.

3.2 Design Services

The contractor shall provide professionals versed in programming, space planning, and product specification, who are able to communicate product capabilities to the customer to ensure products purchased meets the requirements.

3.2.1 The contractor shall ensure all furniture is stable and installed per the manufacturers structural requirements.

3.2.2 The contractor shall provide design services, including space planning, site verification, material selection, and programming as necessary for each project.

3.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.4 Removed

3.2.5 Removed

3.2.6 Removed

3.2.7 Removed

3.2.8 Removed

3.2.9 Removed

3.2.10 Removed

3.2.11 Removed

3.2.12 Removed

3.2.13 The contractor shall provide drawings of furniture layouts, if requested by base organizations, via DOD Safe, in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.14 Design service shall include an initial complete design with up to two (2) additional revisions prior to final approval.

3.2.15 Removed

3.2.16 removed

3.2.17 Removed

3.2.18 At the request of the government, contractor shall provide 3-D drawings and renderings of each item prior to furniture being ordered.

3.2.19 Design/redesign timelines shall be expected: Design sheet layouts for all phases of design (initial, revisions, and final) shall be received within five

(5) business days unless otherwise directed in the contract.

3.2.20 Within ten (10) business days after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory will be provided to the Government Acceptor for the project.

3.2.21 The contractor shall maintain an updated, automated master copy of all furniture layouts, including all revisions to the layout to be accomplished under this contract for the duration of the warranty, after Government acceptance of the project.

3.2.22 Removed

3.2.23 The contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.24 Contractor shall make the Government aware of any discrepancies to existing conditions not previously identified.

3.2.25 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.)

shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.4 Delivery

Installation is not required for this project. Transportation of all new products, loading, unloading, storage, and all necessary movement from factory to final delivery to loading dock. All items shall be delivered (FOB) to 4170 Hebble Creek Drive, Building 280, Wright-Patterson Air Force Base, Ohio 45433.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 The contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Inspection/Acceptance Checklist

Contractor shall validate with the Government Acceptor that all product has been specified and ordered in accordance with manufacturer guidelines and customer specifications.

3.6.1 A post-delivery meeting shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All items requiring correction shall be documented in a punch list by the contractor and provided to the authorized Government representative upon completion of a joint walkthrough by the contractor and authorized Government representative.

3.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.6.4 Upon completion of all contract requirements, the contractor shall submit to the Government Acceptor the Inspection/Acceptance Checklist provided by the Government, as well as documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor shall then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) as outlined in the clause at DFARS 252.232-7006 within the contract. Contractor shall attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

4.0 Product

4.1 Freestanding Screens

The contractor shall supply Freestanding Screens as detailed in the Statement of Work, which shall include a product warranty covering a minimum of 12 years.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

5.1.3 Threat condition level of the base is Bravo. This requires dealer personnel to get base access in order to complete the product installation.

5.1.4 Health condition level of the base is Alpha.

5.1.4 A staging area adequate to sort, stage, and uncrate products along with a waste receptacle suitable for disposal of materials.

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

5.1.6 Current and correct CAD drawings of the building shell.

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price related to those deviations.

6.0 Quality Assurance

6.1 Contractor performance shall be assessed using Inspection/Acceptance Checklist provided by the Government. Contractor quality assurance representative (installation site lead) shall inspect the installation of product for quality and accuracy every day prior to leaving the base.

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through Gate 26A (contractor gate), which is located off Route 235, for inspection. In accordance with the Installation entry control procedures, base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Gate 26A, the driver shall have a work order and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver (Must be in compliance with the Real ID Act)

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

• Once at Gate 26A, contractor and/or delivery personnel shall be prepared to exit the vehicle and allow for vehicle inspection. At this time, contractor personnel may ask for directions to the final destination.

• If the final destination requires the driver to leave Gate 26A and re-enter the

Base through an alternate gate, the pass received will be sufficient documentation for entry into both gates within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the Installation.

• This procedure will occur each time a commercial truck requests access to the Base.

7.3 Contractor/delivery personnel shall hold a current Bill of Lading (BOL) in order for delivery driver and the vehicle to access the Base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.4 Personnel shall have the following items when entering an Installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a Government representative may be required to sponsor those people in person at Pass &

ID.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with the Government POC prior to arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor ten (10) or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID. No fewer than three days prior to the anticipated arrival. Names listed must be complete names (no nicknames) and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms shall not be brought on Base under any circumstances.

Individuals with criminal records shall not be allowed on Base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Deliverables

8.1 Final BOM

8.2 Finish Samples

8.3 Products

8.4 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution, and reproduction.

9.0 Attachments/Appendices

9.1 Attachment 1: Comprehensive Interior Design (CID) Package