Attachment 1 - SOW.pdf

MINOT AFB A-E SOW APRIL 2024

STATEMENT OF WORK FOR ARCHITECT AND ENGINEERING

SERVICES AT MINOT AIR FORCE BASE

Table of Contents

1. INTRODUCTION

2. SCOPE

3. STATEMENT OF SERVICES

4. ARCHITECT-ENGINEERING SERVICES

5. PHASES OF COMPLETION

6. A-E RESPONSIBILITIES DURING BIDDING AND CONSTRUCTION

7. GOVERNMENT-FURNISHED INFORMATION

8. CHANNELS FOR OBTAINING INFORMATION:

9. SITE ANALYSIS AND FIELD WORK:

10. ADMINISTRATION AND ORDERING PROCEDURE:

11. DRAWINGS & SPECIFICATIONS:

12. CONSTRUCTION COST ESTIMATE:

13. DESIGN INFORMATION:

14. DESIGN ANALYSIS:

15. TITLE 1-C (GIS DELIVERABLES):

16. ADDITIONAL DESIGN SUPPORT SERVICES:

17. TITLE II CONSTRUCTION ADMINISTRATION AND OBSERVATION SERVICES (OPTIONAL): ... 17

18. REQUIRED COPIES OF DELIVERABLE MATERIAL:

19. DESIGN SCHEDULE:

20. MARKED-UP COMMENTS:

21. STRUCTURAL INTERIOR DESIGN (SID):

22. COMPREHENSIVE INTERIOR DESIGN (CID):

23. INTERIOR SIGNAGE:

24. EXTERIOR SIGNAGE:

25. CERTIFICATION OF DRAWINGS AND OTHER DOCUMENTS:

26. RESPONSIBILITY OF THE ARCHITECT ENGINEER:

27. SUBMITTAL FOR A-E COST PROPOSALS:

28. SAFETY:

29. SECURITY INFORMATION:

30. OTHER MANDATORY CONSIDERATIONS:

31. OZONE-DEPLETING SUBSTANCES

32. STORMWATER, SOIL, AND EROSION CONTROL:

33. ENVIRONMENTAL PERMITING:

34. ENERGY ANALYSIS:

STATEMENT OF WORK

1. INTRODUCTION

Architect-Engineer (A-E) services are required to provide project site investigation;

complete detailed designs for maintenance, repair, alteration, and new construction projects; and construction management, including submittal reviews, Request for Information (RFI) responses, and partial re-designs. These projects will require multi-disciplinary planning, designing, and engineering service for institutional, commercial and industrial type facilities.

2. SCOPE

The Architect-Engineer (A-E) shall provide to the Government Title I (A, B, & C) and/or Title II Services.

a) Work shall include field survey; site and facility investigation; preparation of special technical studies; analyses of structural systems; feasibility and concept studies; material investigation and color studies; preparation of architectural engineering studies and/or investigation and preparation of architectural and engineering documents and reports for architectural projects with associated structural, civil, landscaping, mechanical, electrical, environmental subsurface soil investigations, and incidental work, hydrant flow testing, hazardous material surveys for lead based paint, asbestos, and mold; preparation of design documents to include building and ground alteration, maintenance, repair and minor construction; cost and schedule estimates; and monitoring and evaluating the construction progress for conformance to plans and specifications including review of required submittals by the contractor.

b) Other A-E Services: These services are design and construction related but are not connected with a specific construction project. The services consist of developing design criteria, spec i f i ca t ions , fact finding studies, surveys, investigations, and the performance of environmental projects involving prevention, compliance, and restoration when the services of registered architects or engineers are required. Excluded are services that need not be performed by a registered engineer or architect such as providing design and construction equipment or computer programs.

c) Applicable Standards, Manuals, and Pamphlets: The A-E shall design projects in accordance with Local, State, National, and Depar tment o f Defense (DoD) standards which apply, including but not limited to: UFC, NFPA, NFC, ANSI, OSHA, ASTM, NEC, ICC, IBC, IPC, etc.

d) Construction Time: The A-E shall provide a recommended construction performance period for the complete project. Recommendations will be based on the designer’s experience, knowledge of the industry, local market forces, weather conditions and availability of resources. Specific references shall be made to equipment/material items that may have a long lead item and could pose a problem to the performance period.

3. STATEMENT OF SERVICES

The A-E shall perform all or part of the following services as more specifically identified in each task order.

a) Title I (Type “A” Services). These services involve field investigations and surveys (topographic, geotechnical, hazardous materials, etc.); similar fact- finding surveys of the site essential to proper design; preparing reports and similar services not involved in the preparation of designs, plans, drawings, and specifications.

b) Title I (Type “B” Services). These services include those items normally furnished by an A-E in the actual preparation of the design documents (plans, drawings, estimates, specifications, submittal register etc.) and include visual inspection of the site or facility for familiarization with scope, general conditions, and coordination with using activities.

c) Title I (Type “C” Services). These services include GIS site drawing deliverables created in ESRI ArcGIS10.1 or higher. GIS layering, attributes, and additional detail shall be Spatial Data System (SDS)-compliant.

d) Title II Services. Those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications including reviewing, evaluating, and testing product submittals and shop drawings, and preparation of construction contract modifications.

e) Other A-E Services: These services are design and construction related but are not connected with a specific construction project. The services consist of developing design criteria, fact- finding studies, surveys, investigations, and the performance of environmental projects involving prevention, compliance, and restoration when the services of registered architects or engineers are required. Services that d o n o t need to be performed by a registered engineer or architect, such as providing design and construction equipment or computer programs, are excluded.

4. ARCHITECT-ENGINEERING SERVICES

a) Title I (Type “A” Services). The A-E shall perform all work required to investigate existing conditions. This work includes field investigations and surveys (topographic, geotechnical, chemical, hazardous materials, site utilities, existing mechanical, hydrant flow tests, NEPA Environmental Scoping Checklist and AF Form 813, etc.) and similar fact- f i n d i n g surveys of the site in order to provide reports of existing conditions on which to base proper design, and similar services not involved in the preparation of designs, plans, drawings, and specifications.

b) Title I (Type “B”) Services: The A-E Title I Type “B” services to include those items normally furnished by an A-E in the actual preparation of the design documents (plans, drawings, estimates, specifications, submittal register, Comprehensive Interior Design, etc.) The A-E shall perform all work required to produce documents describing the work required to accomplish the intent of the project as specifically identified in each task order. Unless otherwise specifically provided therein, the A-E shall perform these services as follows.

i) Field Survey and Investigation: The A-E shall visually inspect the site and/or facility for familiarization with the scope of work and general conditions of the facility and coordinate with the using activities to obtain their operational requirements for the development of functional relationships and detailed requirements. The A-E shall visit the project site for investigation of the existing physical conditions and to ensure the accuracy of the drawings, as available, furnished to the A-E by the Government.

ii) Cost Estimates: The A-E shall design each project to provide a complete and usable facility within a given target construction cost provided by the Government. The target construction cost will be provided to the contractor in the task order proposal request and on the executed task order. The A-E’s cost estimates shall be based on labor and material prices prevailing in the project’s locality. Cost estimates shall be descriptive, detailed, and include all operations of work required including quantities, unit costs, and total costs. Additionally, the construction cost estimates shall include Government Furnished Equipment (GFE) and contractor furnished equipment when applicable. The A-E cost estimate shall summarize all cost by material, labor, other direct costs, overhead, profit, and bonding costs. Cost estimates shall be submitted on a pre- approved electronic spreadsheet that provides the information specified above. All estimates will be created in MII or PACES. Raw data files and PDF files will be provided. The A-E cost estimator must hold a current Certified Estimating Professional (CEP) certification from the Association for the Advancement of Cost Engineering International (AACEI).

The lead estimator shall have a minimum of 5 years of experience estimating government construction.

iii) Project Costs: The A-E shall be required to conduct the field survey and investigations, prepare the preliminary drawings, data, reports, etc., and design the full scope of the work as outlined above and as agreed upon during review of study data and recommendations. If the estimated costs exceed the amount indicated on the project description sheets for each project (based on current anticipated scope and subject to adjustment to approved scope), sufficient alternates to the construction contract should be determined at the time of the preliminary review conference to reduce the cost below this amount, if deemed necessary by the Government.

iv) Confidentiality: Quantity surveys and cost estimates shall remain the sole property of the Government and shall not be made available to others for any purpose. The sale of takeoffs of quantities and costs to prospective bidders or estimators is prohibited. The A-E shall be aware of and take such precautionary measure as necessary to maintain the confidential nature of all estimates prepared under this contract.

v) Title I (Type “C”) Services: The A-E Title I Type “C” services shall run concurrently with 1-A and 1-B services. The A-E shall deliver all site work-related design work to the Government in GIS format. The A-E shall draft a new master specification section that addresses the requirement for the construction contractor to gather geospatial data during construction. Final as-builts shall be in GIS format and delivered in shapefile format.

c) Title II Services: Those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications. These services include reviewing, evaluating, and testing product submittals and shop drawings, color selections, evaluation of value engineering, and preparation of construction contract modifications. Annotate daily inspections in AF Form 1477. A-E may be required to provide Construction Administration for their particular project, or they may be requested to perform Construction Administration for another A-E Project. Specific items shall be identified in specific task orders.

d) Applicable Standards, Manuals, and Pamphlets: The A-E shall prepare all design documents in conformance with the applicable portions of the following:

i) Unified Facilities Criteria (UFC).

ii) Applicable Air Force Policy Directives, Instructions, Pamphlets, Manuals, Technical Data Bulletins, Engineering Technical Letters and other documents.

iii) Current state and national codes, regulations, and specifications involving architectural, civil, electrical, environmental, and mechanical disciplines associated with the design and construction of each project as referenced by UFC. Reference sources are available upon request by either websites or government furnished.

e) Guide Specification: The A-E shall use Unified Facilities Guide Specifications (UFGS) located on the National Institute of Building Science’s Whole Building Design Guide (WBDG) website (www.wbdg.org), as well as including select specifications provided by Minot Air Force Base as the basis for producing specifications under this contract. The specifications shall be tailored to suit the specific work requirements of the individual items contained in the task order. Extraneous material that does not apply shall be deleted. While the A-E should cover relevant items in full scope to assure quality construction and compliance, the use of notes on the drawings either to accentuate important items in the specifications or to take the place of lengthy written specifications for routine or simple items is encouraged. Entire specifications for simple projects of low monetary value may be by notes on the drawings. The A-E is permitted to use specific manufacturer’s part or model numbers to describe a specified item; however, in all such cases, at least two other approved manufacturers’ part or model numbers shall be specified or an “or equivalent” statement shall be included unless the government wishes to sole source an item. If sole source is required, the government will provide the appropriate justification. The A-E may also specify a preapproved product name for certain items as long as it is accompanied by an “or approved equal” statement.

f) Economic Studies: In preparing designs, the A-E shall make a comparative cost analysis to justify the selection of type and source of utilities, major items of equipment, building components, materials, method of construction, siting, plumbing, lighting, heating, air conditioning, building configuration, electrical systems, column spacing, roads, story heights, structural system, and selection of interior and exterior finishes. The analysis will include cost of operation and maintenance over the expected life of the project. This cost analysis shall include consideration of the life cycle cost of the facility. Perform life cycle cost analysis per National Institute of Standards and Technology Handbook 135, Life cycle Costing Manual for the Federal Energy Management Program. Major decisions shall be documented in the design analysis.

g) Simplified Design: The use of simplified design techniques is encouraged in routine, simple projects and/or those of low monetary values.

5. PHASES OF COMPLETION

Unless specifically defined otherwise in the task order, the A-E shall accomplish the design of a project in phases which consist of the following:

a) Phase I: During Phase I, the A-E shall conduct a survey investigation and study based on broad guidance furnished herein and as may be supplemented by other Government-furnished material; determine the recommended scope, materials, quantities, etc.; and proceed to Phase II. Conferences or site visits will be conducted as required.

i) Survey of existing facilities.

ii) Study of requirements.

iii) Architectural Programming / Basis of Design

iv) 15% Conceptual Floor Plans and Elevations

v) Planning Charrette Report

b) Phase II for accomplishing design work:

i) 35% Drawings (half size). Include Drawing Index outline for all sheets to be produced as part of the project.

ii) 35% Specifications

iii) 35% Cost Estimate

iv) Design Analysis

v) Conference at the Contracting Office (unless specifically omitted) and/or

vi) 65% Drawings (half size)

vii) 65% Specifications

viii) 65% Cost Estimate

ix) 65% Comprehensive Interior Design (CID/SID)

x) 65% Color Board*

xi) 65% Design Analysis

xii) Conference at the Contracting Office (unless specifically omitted)

c) Phase III Completion of design (unless specifically omitted) shall include all review comments from Phase II:

i) Pre-Final Drawings (95%) (half size & full size)

ii) Pre-Final Specifications (95%)

iii) Pre-Final Cost Estimate (95%)

iv) Pre-Final Design Analysis (95%)

v) Pre-Final Comprehensive Interior Design (95% CID/SID)

vi) Final Color Board(s)*

vii) Conference at the Contracting Office (unless specifically omitted)

viii) Final documents (100%) as listed below shall be delivered to the office of the Contracting Officer incorporating all review comments from the 95% review.

(1) Final Drawings (half size &full size)

(2) Final Specifications

(3) Final Cost Estimate

(4) Final Design Analysis

(5) Final Comprehensive Interior Design (CID/SID)

* Color Board to be provided only when indicated by individual task order. Provide composite color board of all proposed finishes. Provide materials permanently mounted on 8-1/2 inch x 11 inch hole punched rigid stock & in a white three ring binder (Clear plastic sleeve inserts are not sufficient & will be rejected). Clearly label all materials with color, manufacturer, schedule tag, & group materials according to plan/area relationship. Label binder exterior inserts on cover & spine with project information.

d) Final Design: Provide 22 inch x 34 inch prints of the 100% design construction drawings on bond paper. This shall include, at a minimum, the drawing sheets indicated in Section 4.b.i & 4.b.iii above. Provide GIS, AutoCAD, and PDF versions of the drawings on CD. Provide PDFs of all submittals, product information, RFIs, MSDS, etc., on CD. Provide all AutoCAD PCP/PC2/CTB files for each discipline. All electronic files including cost estimates, photographs, GIS data, renderings, etc. shall be uncompressed and provided on a CD. All PDFs shall be from original electronic documents - no scans allowed due to file size and quality.

6. A-E RESPONSIBILITIES DURING BIDDING AND CONSTRUCTION

Upon acceptance of the Final Documents by the Contracting Officer, the A-E shall not be obligated to perform additional design effort without additional compensation. However, at any point in the bidding or construction process, the A-E shall make any and all corrections to drawings and specifications required to correct design deficiencies as directed by the Contracting Officer. Also, as the designer of record, the Contracting Officer may require the A-E to attend the project pre-bid or pre-performance conference and provide written answers and clarifications related to the design. Answers and clarifications service will be noted in individual task order.

a) If Title II Services are awarded, the A-E shall be responsible for inspection, preparation of addenda, change orders, and related cost estimates within the original scope of the work, and shall provide assistance for approval of submittals, shop drawings, color selections, finish materials, and comparable type requirements. The A-E will not be obligated to administer the bidding of construction.

7. GOVERNMENT-FURNISHED INFORMATION

The Government, through the office of the Contracting Officer, will furnish within ten working days after issuance of a task order, applicable data and information (as available and requested) for the execution of the described work. Data shall be returned to the Contracting Officer upon completion of the individual task order. This data is on file with the Base Civil Engineer (BCE) and may be obtained for review by the A-E during negotiations. All data from the Government shall be treated with care and is classified as “Controlled Unclassified Information (CUI)” unless the contractor is told otherwise. All data cannot be distributed, retransmitted or reproduced without written permission from the Government. The data will include where applicable and available:

a) General Site Plan.

b) Small scale layout drawing or sketch showing possible arrangement of space (to serve as a guide).

c) Basic floor plan showing location of project (unless specifically omitted).

d) Existing record drawings as available. The A-E shall make on-the-site field checks, etc., for verifications of existing site conditions. In addition, the A-E shall be held responsible to check the final drawings executed for this project against actual field conditions to identify and avoid conflicts and interferences. If suitable as-built drawings are not available, the A- E shall draft a set according to their field reviews of the existing facility. These will be subsequently turned over to the Government in both hard copy and electronic format as specified above.

e) Design criteria applicable to required Task Order.

f) Special requirements for preparation of drawings, reports, specifications, cost estimates, and design analysis.

g) Government-furnished equipment list, if applicable.

h) DD Form 1391 or AF 332 program documents for each project.

8. CHANNELS FOR OBTAINING INFORMATION:

a) Except as specified herein, all requests for information necessary for the execution of this work shall be made to the Contracting Officer.

b) The A-E shall appoint a Project Engineer or Project Manager for each project to serve as the single point of contact and liaison between the A-E and the Government. Upon execution of the contract, the A-E shall advise the Contracting Officer in writing of the name of the individual so designated. The A-E’s Project Manager shall be responsible for the complete coordination of all work required for the project. (The Project Manager shall be able to respond to government inquiries on any project within one working day).

c) The A-E shall advise the Contracting Officer of any discrepancies and ambiguities noted in plans and specifications furnished for use in connection with the project.

d) During the execution of the work under this contract, the A-E shall maintain close liaison with the Contracting Officer and the BCE, or their designated representative. The BCE will coordinate the work with the users and other agencies.

e) Cost estimates and computation sheets prepared by the A-E shall be marked as CUI.

9. SITE ANALYSIS AND FIELD WORK:

The A-E shall perform all field work necessary to determine the existing conditions at the site of the work. The A-E shall be responsible for verifying the accuracy of drawings furnished by the Government.

10. ADMINISTRATION AND ORDERING PROCEDURE:

The Contracting Officer is responsible for the administration of this contract. No change shall be made in the provisions of this contract without authorization of the Contracting Officer.

a) Firm-Fixed-Price (FFP) task order acceptance and payment will be accomplished in accordance with FAR 52.232-5. The contractor’s monthly progress payment request shall be based on the amount and value of the work accomplished in line with an approved Contract Progress Schedule. A progress and/or final payment request (invoice) will not be approved/processed unless the contractor complies with the requirements of FAR 52.232-5 and 52.232-27. Specific attention should be paid to the Progress Report in accordance with FAR 52.236-15 and the contractor’s certification of payment to subcontractors in accordance with 52.232-5. If the individual contract/task order is WAWF eligible, then the invoice shall be created in WAWF with supporting documentation attached.

b) Time and Materials (T&M) task order acceptance and payment will be accomplished in accordance with FAR 52.232-7. In addition, for each T&M task order, the contractor will be required to prepare and submit a Performance and Cost Report (PCR). The PCR provides the current status and projected requirements for funds, man-hours, and work completion relative to the negotiated budget.

c) Funds. Total funds expended, by task for the month: cumulative total funds spent to date;

and percentage of total contract funds spent to date. State whether or not remaining funds are sufficient to complete the task.

d) Man-Hours. Total man-hours expended by technical categories or program tasks, cumulative total man-hours to date, and percentages of total man-hours spent to date.

State whether or not remaining hours are sufficient to complete the task.

e) Work completion. Percentage of work completed, by tasks during the month, and cumulative percentage of total contract work completed to date.

f) After approval by the Contracting Officer (CO) or Contracting Officer Representative (COR), and approval of the other requirements of a properly executed invoice, the Contract Progress Report and invoice will be forwarded to the cognizant disbursing office for payment as applicable.

g) Upon task order completion, the last invoice under each task order shall be identified as final. Final payment under each fixed price task order will be made upon final acceptance by the government as evidenced by and executed and approved Receiving Report

(DD250).

h) Ordering will be accomplished utilizing individual task orders (TOs) specific to the requirements in the Statement of Work. TOs will be issued on a FFP or Time-and Materials (T&M) basis as the CO determines provides the best value. Further explanation is as follows:

i) FFP task orders shall be used when there are reasonably definite designs or performance specifications available, and a fair and reasonable price can be established at the outset. Efforts normally obtained with the FFP task orders are Supervision/Inspections, Traditional and Remedial Design. FFP task orders will be awarded with total prices.

ii) T&M task orders shall be used when it is not possible at the time of placing the task order to estimate the extent of duration of the effort. Efforts normally obtained with the T&M task orders are: Preliminary Assessment, Site Investigation, Remedial Investigation, and Feasibility Study. T&M orders will be awarded with a “Ceiling Price”.

i) Individual task orders will be awarded with either a “Total Price” or “Ceiling Price” depending upon the order type.

11. DRAWINGS & SPECIFICATIONS:

a) General: Final drawings and specifications shall be submitted on hard copy and in electronic format. Full size hard copy drawings shall be 22” x 34”, and Half size hard copy drawings shall be 11” x 17” (unless otherwise approved by the Contracting Officer).

Electronic drawings shall be provided in Portable Document Format (PDF) and as AutoCAD files (version as specified by 5 CES/CENM) conforming to the United States National CAD Standard, Version 6.0 (available from National Institute of Building Sciences). Electronic specifications will be provided in both PDF and Specs Intact formats.

i) Cover Sheet/Location Plan: The A-E shall prepare a cover sheet with a location plan on the first sheet of the project drawings. This Location Plan will be the base map or a portion thereof which covers the general project location and base location relative to metro area. The cover sheet containing the latest signature format shall be used.

The Project Location shall include, but not be limited to, Base Contracting, Base Civil Engineer, Fire Department and other facilities related to project management or as directed.

ii) Code Data Sheet: The A-E shall prepare a separate sheet showing all code calculations, life safety requirements, and design conditions/assumptions to include air barrier plan and sections. As a minimum, the following information shall be provided: Applicable Codes used on the drawing; Building Description; Occupancy Classification; Type of Construction; Exit Requirements; Allowable Floor Area;

Hazard Classification, Design Loads and Conditions.

b) Preliminary Plans: Preliminary Plans shall be prepared at working drawings scale and will present sufficient detail to permit an adequate review. The A-E may use the tracing of the preliminary drawings for working drawings with the addition of necessary details.

These details will include, unless specifically omitted:

i) Floor plans with functional arrangements of areas, excluding corridors, exits and utility spaces properly related to exterior access roads, parking and service areas, etc. Special emphasis will be placed on indicating items involving special design and/or deviations from accepted standards. Demolition and new work shall be clearly noted and shown on the drawings. Gross floor areas shall be shown for the building. Floor and roof framing and loading shall be indicated. When companion projects are shown on the same drawings, they shall be clearly delineated to define the separation of work classes requiring different funding cites such as Maintenance, Repair, and Minor Construction. Each work class shall require a separate cost estimate that will have its own separate bid line item.

ii) Site or plot plans showing critical grades, contours, drainage requirements, and relation of structure and facilities to existing street systems, utilities, entrances, and finished grades. Existing grades shall be indicated where applicable. The locations of new items of work shall be shown.

iii) Exterior utility layouts sufficiently detailed to show the system and proposed design.

iv) Elevations to include story heights, fenestration, and site adaptation to finished grades.

v) Heating, dehumidification, humidification, mechanical ventilation, cooling and plumbing: indicate the location and space requirements for all major items of mechanical equipment. Single line indications of ducts, pipes, and equipment and their approximate locations shall be shown but size and capacity are not required.

Outline specifications submitted with the drawings should give approximate capacities of the major mechanical items with a brief description of their function and the operation of the system.

vi) Electrical (including communications outlets, raceways, under-floor duct system for power and telephone, distribution panels, and entrance conduits where required).

Indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the using services, light and power service entrance and distribution arrangements. Cable sizes and the switch and panel board descriptions are required. Where transformer station is relocated, show major items of equipment.

vii) Sections of paving or structures, including framing, ceiling, ducts, etc.

viii) Typical walls, roof and partition section details at 3/4” equals 1’ -0”, or larger, to include material and thickness of facing and method of attachment, type of doors and other openings to supporting structural walls.

ix) Control dimensions shall be clearly indicated in English units. Metric Units may be required for specific Task orders when noted in the Task order.

x) Drawings shall contain sufficient detail to clearly indicate type and sizes of materials, utilities, etc., and specifically to list separately all contractor-furnished equipment and all Government-furnished equipment to be installed by the contractor.

c) Final Drawings: The A-E shall not proceed with the final drawings until receipt of written review comments or approval or Phase I and II requirements from the Contracting Officer.

These drawings shall be submitted for review by the Contracting Officer and for necessary revision, corrections, or additions before final approval and application of the required signatures of Government personnel.

d) Specifications: The project specifications shall be prepared as a separate document or shall be included on the drawing sheets (when specifically approved by the Contracting Officer). The specifications shall be prepared in accordance with paragraph 4.e (Guide Specifications) of this Statement of Work. The A-E shall edit the specifications so that the language is compatible with the Government contracting environment and specific to the particular task order. In all cases where the responsible government official is referenced (inspector, engineer, architect, etc.), the specifications shall refer to the Contracting Officer. The A-E shall be responsible for judging whether testing is required for a particular work item. Do not require tests which are not economically appropriate for the size of the job. The specifications shall be written so that it is clear that the prime contractor is the only contractor with whom the government has a legal contract.

Subdivision of work is the prime contractor’s responsibility.

e) Internal Design Review: Internally review incremental and final submittal documents before submission to the CO and make corrections prior to submittal. Furnish written certification to the CO that all disciplines have reviewed and completed crosschecks of all drawings and specifications for errors and omissions, as part of the transmittal document for the specific submittals. A-Es shall incorporate a program to check their drawings for the proper drafting standards and AutoCAD standard layering. A-Es shall also use a similar checker for GIS standards.

12. CONSTRUCTION COST ESTIMATE:

The A-E shall develop a project construction cost estimate with the following minimum characteristics:

a) The estimate shall utilize the most current DoD Cost Book by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro- Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with

UFC 3-740-05.

b) The estimate shall be developed by experienced personnel. Specifically, the A-E cost estimator must hold a current CEP certification and the lead estimator shall have a minimum of 5 years of experience estimating government construction.

c) Consistent with Air Force policy and business rules to include AFI 32-1023, Designing and Constructing Military Projects; AFI 65-508 Cost Analysis Guidance and Procedures; and UFC 3-740-05 Construction Cost Estimating, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from AACEI Recommended Practice 56R-08, Cost Estimate Classification System. Per the policies listed above, a design must reach 35% maturity before considered an AACEI Class 3 estimate.

d) The estimate shall be well documented. All estimator assumptions, notes, and quantity calculations shall be documented within the software note fields, a Basis-of-Estimate (BOE) document, backup sheets, or a combination of methods.

e) In accordance with UFC 3-740-05, the estimate shall be formatted with the Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the PACES and MII software.

f) The estimate shall accurately capture all project features associated with the respective design. The A-E shall demonstrate quantity validity and estimate traceability by documenting or recording quantity calculations in quantity backup sheets, separate estimator notes, within the estimating software notes fields or a combination of methods.

g) Per UFC 3-740-05, A-E shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies should be fully documented and justified within the BOE or estimate software note fields.

h) The A-E shall tailor the estimate to the specific geographic location. If utilizing PACES, the A-E shall apply the appropriate Area Cost Factor (ACF), as required by UFC 3-701-01. If utilizing MII, the A-E shall utilize project area specific labor and equipment libraries.

i) The A-E shall inflate DoD cost data (labor, equipment, and material) to current year value.

Additionally, the A-E shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the Comptroller of the Department of Defense. The MCP index is updated annually and available through UFC 3-701-01 Table 4-2 for the current year. Usage and calculations of inflationary/escalatory factors shall be documented in the BOE and/or software notes.

j) The A-E shall adjust or account for DoD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated.

The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

k) The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

l) The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally, the A-E shall apply indirect costs (markups) as appropriate and fully document the basis of each in the BOE or software notes fields. Examples of markups to consider are, but not limited to:

i) Direct Cost Markups – Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s Comp, Inflation (to current year)

ii) Subcontractor Markups – Job Office Overhead (JOOH), Home Office Overhead (HOOH), Profit, Bond, Excise, Miscellaneous

iii) Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous

iv) Project Markups – Escalation (project mid-point), Design Contingency, Construction Contingency (Program Specific), Supervision, Inspection and Overhead (SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

m) The top and bottom of each sheet of the cost estimate(s) shall be marked “CUI” before completion.

n) Each work class and bid alternate (i.e. Maintenance, Repair, and Minor Construction) shall require a separate cost estimate that will have its own separate bid line item.

o) In accordance with Air Force policy and business rules, the A-E shall develop a Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

i) The A-E shall utilize the BOE template developed and maintained by the Air Force Civil Engineering Center (AFCEC). The most current version will be provided by the government.

ii) The A-E may utilize the estimating software note fields to document many of the BOE requirements. If PACES or MII notes fields are utilized, then the A-E may simply reference them in the BOE document. The A-E shall provide a detailed report “with notes” extracted from the software (.pdf format) to facilitate BOE informational review to individuals without software access.

p) Estimates for projects over $5M are subject to review, validation, and certification by an appointed independent Air Force Cost Engineering Reviewer/Approver (R/A) prior to leadership approval of the baseline Programmed Amount (PA). The A-E shall respond and reconcile all R/A comments in writing. If the A-E concurs with the comments, the R/A recommendations shall be incorporated into the estimate by the A-E, including supporting documentation, then re-submitted for back-check. If the A-E non-concurs with R/A comments, then the A-E shall provide written response detailing the reason for non-concurrence. If requested by the A-E, the installation will facilitate a meeting with R/A to discuss estimate comments to aid in timely reconciliation.

q) Deliverables:

i) The A-E shall submit native estimate file for PACES (.paces) or MII (.mlp).

ii) The A-E shall submit BOE narrative as described above.

iii) The A-E shall submit summary level estimate report from software to assist installation with populating the DD Form 1391 (.pdf format).

iv) The A-E shall submit detailed estimate report with notes from software (.pdf format).

v) The A-E shall submit all estimator backup to include takeoff sheets, backup calculations, quotations and any other information that demonstrates traceability, defensibility, and reasonableness of the estimate. The documents may be attached to the BOE or bundled separately.

r) Applicable References:

i) UFC 3-701-01 – DoD Facilities Pricing Guide

ii) UFC 3-730-01 – Programming Cost Estimates for Military Construction

iii) UFC 3-740-05 – Handbook: Construction Cost Estimating

iv) AACEI 56R-08 – Cost Estimate Classification System – As Applied in Engineering, Procurement, and Construction for the Building and General Construction Industries.

v) AACEI 34R-05 – Basis of Estimate

13. DESIGN INFORMATION:

In general, the requirements presented are design objectives and the A-E is encouraged to suggest changes where they would not seriously deviate from the overall requirements and would result in substantial economic savings, time savings, or improved performance in arriving at the end results. Design of structure and appurtenant facilities will comply, where applicable, with such regulations and criteria that exist for the Air Force and objectives of the project as furnished by the Contracting Officer.

14. DESIGN ANALYSIS:

The design analysis shall be submitted with the preliminary and final drawings. The design analysis shall support the design recommendations pertaining to the major technical sections of the work such as structural, architectural, heating, plumbing, electrical, and mechanical for any project which requires the calculation of size and strength, or the rendering of engineering decisions, regardless of the cost or size of the projects. This analysis will be on 8 1/2 x 11 inch paper capable of reproduction and in electronic format. The design analysis shall have a standard heading to indicate the project number, project name, date, the type of computation, the name of the designer and the checker. The analysis shall include but will not be limited to the following:

a) A short description of the work involved.

b) The designer’s assumptions for the design.

c) The references used for computations as they occur.

d) The equations, tables, or curves used or developed, with references cited where they are taken from non-standard sources.

e) The detailed computations as necessary to establish the design.

f) Suitable free-hand sketches to illustrate the designer’s intent such as steel sizing and arrangement, pipe arrangement, beam layout, etc.

g) Size selection of equipment even where computations are not required. This may consist, for example, of a single statement to use a 60 HP Westinghouse piston compressor model XYZ. Where necessary, include statements that show the basis for selections that are to be included. Calculations and information source shall be shown in an orderly and logical manner to permit review and checking. The design analysis shall be furnished to the Contracting Officer as indicated on the design schedule.

h) The following statement shall be in each design analysis: “This design has been reviewed from a value engineering standpoint and has been planned to achieve the required function at the lowest overall cost, not merely the lowest initial cost.” A value engineering report is required for all projects with construction cost over $5M. Value Engineering shall be performed by a third-party consultant when required in the individual task order.

i) Recommended construction performance period for the complete project.

15. TITLE 1-C (GIS DELIVERABLES):

The GIS deliverables shall be performed concurrently with Title 1-A and B services and submitted with the 65% and final drawings.

a) Field Data Collection:

i) The contractor shall provide survey grade GPS data at an accuracy level of +/- 2 cm where appropriate (as determined by the Government), and all other collection at a resource grade accuracy level of +/- < .5m.

ii) Data on the location of utility lines shall be captured at a minimum every 50 ft and each turn or bend in a utility line must also be captured.

b) Format:

i) All geospatial data (site utilities including sewer lines) shall be delivered in a format required by the individual task order. Typically, ESRI ArcGIS 10.1 or later shapefile format.

ii) The data will be processed using the following rules and guidance on the preparation of data for use in a GIS:

(1) Point Features

(a) Point features should be digitized as points, not graticules, symbols, or icons.

(b) Do not use any symbol fonts to place point features.

(2) Line Features (including Contours)

(a) Lines shall be used to depict linear features.

(b) Lines should not be broken for text. For ArcGIS use, each line should be continuous within its own layer. This will ensure spatial query compatibility.

(c) Lines should all be continuous, i.e. do not create dashed lines with many small line segments. Instead, a dashed line font on a continuous line may be used.

(d) Digital representation of the common boundaries for all graphic features must be coincident, regardless of feature layer.

(3) Polygon Features

(a) Area features (polygons) must always close (e.g. no “C” shaped areas).

(b) Digital representation of the common boundaries for all graphic features must be coincident, regardless of feature layer.

(c) There should only be one text entity per polygon, and this should store the attribute. The insertion point of this text must lie within the polygon, although the text itself may not all fit inside. It is preferable to use left-justified text in order to avoid insertion point errors. Do not use “fit” text.

(d) If more than one annotation must be used per polygon (as in large polygons), be sure to use the same text for each annotation point.

(4) Coordinate System and Projection Specifications: All geospatial data shall overlay on the installation’s most current orthorectified imagery provided by the government. The collected data will be delivered in the coordinate and projection system UTM Zone 14 North WGS 84, and U.S. State Plane Zones (NAD 1983). The spatial reference (.prj) files shall be attached which specify the parameters of the coordinate system.

iii) Naming Convention: Features shall be collected for use in ESRI ArcGIS format where each feature type (class) will be a layer in accordance with the Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE), Release 2.4 or current version used by the installation at time of award. Designer should ask the BCE, or their designated representative, for a shell database of the most current SDSFIE schema at time of individual task order.

iv) Attribution of Data: The contractor shall identify the classification, type, location, ID number, and any other necessary attributes (specified by the Government) for all surveyed, mapped, designed, or proposed features.

v) Metadata Requirements for Digital Geospatial Data:

(1) The Contractor shall collect metadata on all digital geospatial data created under this contract. Information on the Federal Geographic Data Committee’s Content Standard for Digital Geospatial Metadata (CSDGM) is available at https://www.fgdc.gov/metadata. The metadata shall be submitted in an ArcXML based format that is capable of being utilized by ESRI’s ArcGIS and, at a minimum, shall include the following data elements:

(a) Identification Information

(i) Contact Information

(ii) Time Period

(b) Data Quality

(i) General Information

(ii) Attribute Accuracy (iii)Positional Accuracy

(iv) Source Information

(v) Process Steps

(c) Spatial Reference

(i) General Information

(ii) Horizontal Coordinate System (iii)Vertical Coordinate System

(d) Metadata Reference

(i) Metadata Date

16. ADDITIONAL DESIGN SUPPORT SERVICES:

Generally, the preceding paragraphs outline necessary requirements for Design-Bid-Build procurements. The Government will have Design-Build project requirements as well. As provided in specific task orders, the A-E shall develop and submit Request for Proposal (RFP) project documents. The required documents necessary to support a Design-Build RFP project are different than a partial or complete A-E Design-Bid-Build effort. Specific RFP requirements/details will be provided in the task order SOW.

17. TITLE II, CONSTRUCTION ADMINISTRATION AND OBSERVATION SERVICES

(OPTIONAL):

The Government reserves the right to exercise this option at any time within 24 months after receipt of the 100% design submittal from the A-E.

a) SCOPE: The A-E shall perform or subcontract for all services required for full time inspection during the progress of construction up to the completion and final inspection of the project in accordance with the requirements as detailed below.

b) REPORTING: The A-E project representative shall report to and work through the CO or their designated representative.

c) FULL TIME REPRESENTATION: The A-E shall designate and assign or employ a full-time project representative whose primary duty and responsibility is to perform on-site inspection and surveillance of the construction work in progress and to ascertain that the work is properly executed in conformance with the contract drawings and specifications.

Fully qualified personnel will be used for observation of environmental remediation, landscaping, civil, structural, electrical, architectural, and mechanical systems.

Additionally, the A-E project representative shall perform the following services:

i) Consider and evaluate suggestions or recommendations which may be submitted by the contractor and take recommendations to the CO.

ii) Observe the construction schedule and conditions which may delay construction completion and make recommendations to the CO or their designated representative concerning contract time extensions.

iii) Interpret and clarify the intent of the drawings and specifications as directed by the CO.

iv) Attend conferences held at the project site and all meetings related to the design/construction of this project.

v) Observe tests conducted at the project site, as required by contract documents and maintain records and report on such tests.

vi) Maintain records and files including correspondence, reports, shop drawings, diaries, addenda, contract modification, and change orders issued as part of the contract award and subsequent to award of the contract.

vii) Maintain a daily diary utilizing a bound Construction Inspection Report, AF Form 1477.

This form will be provided by the government. All information required by AF Form 1477 shall be annotated.