Attachment 1 - SOW.docx

Statement of Work (SOW)

Armored Car Services

Armored car services are required for the Sheridan VA Medical Center (VAMC) twice weekly for secured courier via Armored Care Service of VAMC property as detailed in this SOW.

PURPOSE. Contractor shall furnish all necessary labor, supplies, equipment, transportation, and insurance to provide Armored Car Services for the Department of Veterans Affairs Medical Center (VAMC), Canteen Service and Agent Cashier Office in accordance with specification and requirements of this statement of work (SOW).

SCOPE. Contractor agrees to call for and receive from the VAMC funds (cash or check), securities, and/or instruments, securely and distinctively sealed and/or locked and tagged and other articles hereafter referred to as “shipments” and transport and deliver in like condition to the consignees designated by the VAMC and listed in TABLE 1.

Contractor agrees to return to the VAMC receipts, cash, securities, and/or instruments, securely and distinctively sealed and/or locked in a bag, from consignees listed in TABLE 1.

TASKS AND DELIVERABLES. Contractor shall collect shipments every Wednesday and Friday between 9:00 AM and 11:00 AM at the Canteen Office (Canteen) and from the Agent Cashier’s (Cashier) Office excluding federal holidays. The shipments shall be delivered to appropriate consignee as instructed by the Canteen and Agent Cashier. Additional non routine shipments may be required, with no more than two (2) additional shipments per month.

Deposit receipts shall be provided to the Canteen and Cashier on the next pickup day.

TABLE 1.

Agent Cashier's Office: Bldg. 71 1898 Fort Road Sheridan, WY 82801

CONTRACTOR CONDUCT. The Contractor is subject to the same rule of conduct and standards as Government employees. Contractor will follow protocols for facility access.

· No alcoholic beverages or drugs are allowed on premises of the VAMC.

· All firearms shall be holstered or secured while inside the medical center.

PERFORMANCE REQUIREMENT. Contractor shall pickup from Canteen and Agent Cashier:

a. Shipments in a locked bag.

Contractor shall deliver to the Canteen and Agent Cashier:

a. Receipts of deposit into the Federal Account.

b. Money Orders

c. Currency and coin orders to cashiers when requested by cashiers, to be delivered the same day pickups are made.

i. Shipments returned to Sheridan VA Medical Center must be handled carefully in such a manner to prevent rolled coins from breaking open.

d. Contractor shall notify the Cashier of any delay prior to departing the bank.

The contractor's responsibility for the safe guard of shipment shall commence when the contractor has received the same and a receipt provided and shall terminate when delivery is completed. A record of all shipments (both deliveries and pickups) will be maintained in an accountable register furnished by the contactor. Contractor will provide VAMC personnel with a listing of names and identification of personnel authorized to perform these services.

The contractor will be liable for the loss of shipments delivered into its possession if they should fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contactor. A receipt by the consignee(s) shall be conclusive evidence that supplement was received securely sealed and that the package(s) were free from any cuts, holes, or other defects which could permit a loss of the contents. All deposits will be transported in a locked bag.

Liability Insurance: It is understood and agreed that the maximum liability shall not exceed five hundred thousand dollars ($500,000.00) per trip and vehicle insurance in the same amount. Liability shall commence when deposits have been received into the contactor's possession and shall terminate when same have been delivered to the consignee, provided, however, that in any case where any deposits are delivered to the contactor not distinctly and securely sealed, the contactor shall not be liable for any shortage claimed in such deposit. In the case where change is returned, the same policy shall apply. Proof of insurance is required prior to commencement of services.

Evidence of Coverage: Before commencing work under this contact, the contractor shall furnish the Contracting Officer with certification from his insurance company indicating proof of proper coverage by bond on all risk insurance against theft and/or loss of goods, materials, cash, checks or other securities totaling up to five hundred thousand dollars ($500,000.00) entrusted in his care by the VAMC and the Veterans Canteen Service. Contractor will provide a certificate of insurance evidencing all-risk coverage.

Workers Compensation Insurance: The successful contractor agrees to procure and maintain workmen's compensation and employer’s public liability insurance in accordance with the laws of the State of Wyoming while this contact is in effect. Before commencing work under this contact, the successful contractor shall furnish to the Contacting Officer a certificate from his insurance company indicating that the coverage required has been obtained and that such coverage may not be changed or cancelled unless 30 days advance written notice is provided to the Contracting Officer.

GOVERNMENT RESPONSIBILITIES. The VAMC agrees that it will prepare in securely and distinctively sealed and/or locked packages or containers properly tagged or marked with the name of the designated consignee thereof all funds, securities, and/or instruments for prompt delivery to the contractor pursuant thereto. Deposits must be ready at time of pickup. Contractor will be required to wait no longer than five (5) minutes.

Business Hours: The administrative business hours for the Agent Cashier Sheridan VAMC are 9:00am – 11:00am, Monday through Friday, Federal Holidays excluded.

PAYMENT. Contractor will submit in monthly in arrears an invoice for services performed under the contract during the period covered. Payment will be made by certified invoice.

Contractor shall be required to register and submit invoicing through the Tungsten database. Invoice must include:

(i) Name and address of the Contractor.

(ii) Invoice date.

(iii) Contract number, contract line-item number (CLIN) and, if applicable, the order number.

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Purchase order number.

CONTRACTING OFFICER REPRESENTATIVE. The responsibilities of the Contracting Officer (CO) are to administer the contract and ensure that the contractor performs in accordance with contract documents. The CO is the only responsible official for the Government in all-contractual matters that involve change, direction, work performance, time and money. All correspondence and any questions shall be directed to the CO for advisement.

Any technical questions pertaining to this contract should be directed to Point of Contact (POC). The POC has duties and limited responsibilities as detailed in the Delegation of Authority, which the Contractor is cautioned to read. The Contractor may be held liable if they follow direction for which the POC has no authority to issue.