Attachment 1 - SOW.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Install Duct Work at B-41 Page 2 of 2

STATEMENT OF WORK

Install Duct Work for Government Furnished 30 Ton HVAC Unit

Poultry Research Unit 606 Spring Street MS State, Mississippi 39762

Asset ID: 640600B041

1. PROJECT INTRODUCTION

1.1. PROJECT TITLE

Install duct work for Government Furnished HVAC Unit at Building 41.

1.2. PROJECT BACKGROUND AND PURPOSE

The USDA, Agricultural Research Service (ARS), Poultry Research Unit is housed in its own fenced compound at 606 Spring Street, MS State, MS 39762. Some of the research activities for this unit are housed in Building 41 which was originally built in 1967. A 30 ton Trane HVAC was purchased by the Government in 2023 for use in Building 41. The purpose of this project is to install the duct work in place for the provided 30 ton unit hard ductwork as well as a fabric ductwork solution. The duct will run the length of the interior of the building (roughly 80 LF).

1.3. PROJECT CONTACT PERSONS

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD

LOCATION POINT OF CONTACT (LPOC)

Jason Johnson 662-418-4297 Jason.johnson@usda.gov

Research Leader (RL) Joseph Purswell 662-341-2824 joseph.purswell@usda.gov

CONTRACTING OFFICER (CO)

XXX Contract Specialist USDA, ARS, ARM, Southeast Area xxx-xxx-xxxx xxx.xxx@usda.gov

ADMINISTRATIVE OFFICER (AO)

Herbert Jones 662-320-7382 Herbert.Jones@usda.gov

ENGINEER PROJECT MANAGER (EPM)

Kevin Magee, PE USDA, ARS, SEA Facilities Engineering 662-336-0712 kevin.magee@usda.gov

2. SCOPE AND OBJECTIVES

2.1. DESCRIPTION OF WORK

Provide all materials, labor, and equipment to install the duct work to the new 30 ton Trane air conditioning system. 80 feet of twenty-two (22”) inch fabric duct will be installed on the east side of the building, about five feet away from east wall. Contractor services must be performed by a licensed Contractor. The Contractor must:

2.1.1. Install and tie duct work (fabric duct) from unit along east side of building (approx. 80 LF). Some ridged duct (weather proof water tight) will be used to penetrate the wall to the unit.

2.1.2. Install thermostat in the middle of the building near chamber seven of building 41

2.1.3. Perform Startup and operate unit

2.1.4. Clean up all debris and dispose at a proper location off site.

2.2. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

2.3. LOCATION OF WORK

The project is located at 606 Spring Street, MS State, Mississippi 39762.

2.4. SITE VISIT

Site Visit Attendance is mandatory to submit a quote. Review the solicitation for the exact time and date of the site visit. No quotes will be accepted from vendors that do not attend the site visit.

3. PROJECT SCHEDULE

3.1. The completion of the project must not exceed ninety(90) calendar days from the date of the Notice to Proceed (NTP).

3.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

3.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing before the expiration of the Period of Performance. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

3.4. Project work hours are 7:00 am and 3:30 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

3.5. This work location is inside of a locked compound that houses animal research, therefore site security and animal welfare are serious concerns due to disease transmission, etc. All work must be coordinated with the LPOC and RL to ensure that safety and health protocols are observed and the research animals as well as workers are protected.

4. GENERAL REQUIREEMENTS

4.1. PERMITS

The Contractor must obtain all building and trade permits necessary to include any drawings, plans, permit and inspection fees, utility location, site surveys, and any other items necessary for compliance with state, local, and federal building authorities.

4.2. SAFETY

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (Plan) in industry recognizable format to the COR within Fourteen (14) days of contract award. The Plan must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the Plan before issuance of the NTP.

4.3. EXISTING INSTALLATIONS/DEMOLITION

Coordinate all activities with COR. All disruptions of existing systems must be coordinated with the COR to prevent disconnecting equipment that may jeopardize on-going research.

4.4. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

4.5. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

4.5.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

4.5.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

4.5.3. Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

4.5.4. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

4.5.5. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

4.5.6. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov.

6. HAZARDOUS MATERIAL

Building 41 is not suspected to contain asbestos containing materials or lead based paint that would be involved in the work of this project. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

7. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

7.1. The Contractor must dispose of removed, materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

7.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

7.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

7.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

7.5. The contractor should make every effort to recycle as much of the construction debris as possible.

7.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

7.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

8. TEMPORARY FACILITIES

Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor must maintain and protect all such utilities during the course of construction and must repair or replace any items damaged through its own actions. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR three (3) working days prior to the need.

9. CLEANUP

The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

10. SUBMITTALS

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the EPM, COR, and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required.

10.1. Project Schedule within fourteen (14) calendar days of award (see Section 3.2).

10.2. Safety Plan within fourteen (14) days of award (see Section 4.2).

10.3. Any additional material, including shop drawings and specifications, used on this project.

11. INSPECTION AND ACCEPTANCE

A government representative will inspect and approve the work performed on this project. The Contractor must schedule inspection a minimum of three (3) days in advance, in writing, to the COR and CO.

12. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.

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