Attachment 1 - SOW dated 1 Sep 2026.pdf

Statement of Work: Electronic Lock Installation

Bldg. 56 & 53 MacDill AFB dated 1 Sep 2026

1.0 Introduction

This Statement of Work (SOW) defines the requirements for the procurement, delivery, installation and configuration of electronic door locks for the Department of War (DoW) operational facilities. The primary objective is to secure the exterior entrances of the facility to preclude direct access to the flightline thereby protecting billions of dollars in DoW assets.

2.0 Scope of Work

The contractor shall provide all necessary hardware, cabling, and technical documentation required to deliver a fully functional standalone (non-DoW networked) electronic lock system with the capability to read/allow entry access to registered DoW Common Access Card (CAC) users, third-party card options, or those with a unique pin (keypad). The system shall be comprised of an entry controller and computer/server for management with battery back-up (per specifications). The system will have both motion and push to exit lock release capabilities. The system will be integrated with the facility fire alert system deactivating electronic locks in the event of fire alarm notification. The installation shall be professional, clean, and integrated within the building's infrastructure. For Building 56, only the interior front double glass doors will have magnetic locks installed. The control system & management solution will be rack mounted and located in Storage Room 102A. For Building 53, the front and side exterior double storefront doors will have magnetic locks installed. The control system & management solution will be rack mounted and located in Storage Room 135. Building 56 is ready for immediate installation.

Building 53 will be ready for installation after 1 Oct.

3.0 Technical Requirements

See attached diagrams.

1. Entry Access Control Equipment: Compatible with and capable of reading current and future versions of DoW Common Access Card (CAC)

2. Authentication: Extract only a unique identifier (e.g., FASC-N) from the CAC to authenticate entry.

Authenticate and grant entry access to non-CAC holders. Use of the EDIPI and other PII is strictly prohibited.

3. Standalone Control System: Must be a WIN11 standalone system, independent of the internal/external network or world-wide web. Provide wall-mounted enclosure (Bldg 53 - enclosed with locking door) for server, switch and uninterruptible power supply (UPS) to provide 10-15 minutes of emergency power supply. For standardization, Tripp Lite SMART1500RM2U SmartPro 120V 1.5kVA 1.35kW Line-Interactive Sine Wave UPS, 2U, Network Card Options, LCD, USB, DB9, 8 Outlets (equivalent greater capability).

4. Management Station: Must provide PC, 21” (or larger) monitor, mouse/keyboard and enrollment reader for creating user logons.

5. Platform Information Technology (PIT): Registered and approved as PIT. Contractor to provide documentation and support required for achieving an Authority to Operate as PIT.

6. Third-Party Card Options: Provide compatible multiple third-party card options for non-CAC access (e.g.

HID-CARDSEOS-5006PGGMN. Quote will provide 100 third-party proximity cards with the option to purchase additional as required.

7. Standardized Equipment: Provide standardized entry access control equipment at both locations.

8. Technical Services and Support: Provide technical services and support necessary for Windows 11 updates and maintenance of the entry access control system. Include an initial 12-month warranty with optional extension(s).

9. 24/7 Access Control: Programable Windows 11 system providing 24/7 positive access control to exterior entry points

10. Locking Mechanisms: Provide and install magnetic locking mechanisms for both double door interior/exterior entry points (as specified).

11. All Weather Capability: Building 53 exterior readers will be capable of functioning in inclement weather, including rain and extreme temperatures

12. Inside Release Mechanism: A motion sensitive and a push-to-exit inside release system will provide deactivation of the magnetic locks for exit. Provide integration with the facility fire alert system deactivating electronic locks in the event of fire alarm notification.

13. Proven Solution: Fully developed, tested and fielded successfully in the commercial sector or DoW facilities. Provide three references with similar projects and contact information.

14. User Capacity: Capable of storing a minimum of 1000 registered users.

Building 56

Double Glass Door Magnetic Locks

Keypad/ Prox Reader (interior hallway)

Control System & Management Station

Inside Door Lock Location

Keypad/Prox Readers – Bldg. 56

Keypad/ Prox Reader (interior hallway)

Equipment Location Room (left of inside doors)

Wall Mount Equipment Location

Building 53

Control System & Management Station

Keypad/ Prox Reader (exterior)

Magnetic Locks

Magnetic Locks

Keypad/ Prox Reader (exterior)

Keypad/Prox Readers – Bldg. 53

Front Door Keypad/

(Exterior)

(Exterior)

4.0 General Requirements

The installed magnetic lock systems must meet the following requirements:

Site Access and Coordination The Contractor shall coordinate all delivery and installation activities with the COR at least five (5) business days prior to the commencement of work. All Contractor personnel require appropriate security vetting prior to entering MacDill. Hours of Operation: Unless otherwise authorized in writing, all installation activities shall be conducted during standard business hours (0800 – 1700, Monday through Friday, excluding Federal holidays). Duty to Coordinate: The Contractor shall ensure that installation activities do not disrupt ongoing mission operations.

Interruption of existing facility utilities requires minimum 48-hour prior written notice and approval.

Cleanup and Debris Removal The Contractor shall maintain a clean, safe, and orderly work environment throughout the installation process. At the conclusion of each workday, all tools, loose hardware, and uninstalled equipment must be secured. Upon completion of the installation, the Contractor is strictly responsible for the removal and legal disposal of all packing materials, pallets, boxes, and installation debris from the facility. Government dumpsters or refuse containers may be used for Contractor debris with COR coordination. The installation site must be returned to its original condition, free of dust, debris, and safety hazards.

Testing and Acceptance Final acceptance of the magnetic locking systems is contingent upon the successful completion of a comprehensive testing and commissioning phase.

System Testing: The Contractor shall conduct end-to-end functionality testing of all installed magnetic lock components. Acceptance Demonstration: Following internal testing, the Contractor shall perform a live demonstration of the system's capabilities for the COR and key stakeholders. Final Sign-off: The Government will issue formal acceptance only after the system operates without defect during the demonstration, all required operator training has been delivered, and all as-built documentation and warranty information have been handed over to the COR.

Installation All wiring and mounting shall be performed in a clean and professional manner, with minimal visual impact on the room's aesthetics.

Site Survey The contractor may conduct a comprehensive site survey of facility to validate existing infrastructure and finalize designs. The Government is not liable for assumptions made in place of a physical survey.

Health and Safety on Government Installations

In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(2) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(3) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to the Department of the Air Force Installations

a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting.

Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

g) Failure to comply with these requirements may result in withholding of final payment.

Ombudsman

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d) The ombudsman has no authority to render a decision that binds the agency.

e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.