Attachment 1-SOW Catholic Religious Coordinator.pdf

STATEMENT OF WORK FOR CATHOLIC RELIGIOUS EDUCATION COORDINATOR

20th Fighter Wing/HC Shaw AFB, SC Date: 24 June 2026

STATEMENT OF WORK

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

SCOPE OF RESPONSIBILITIES: The contractor shall provide a quality and comprehensive Catholic Religious Education (RE) Program. The contractor shall coordinate with the Catholic Chaplain to develop and implement programs, goals, policies, and procedures for all RE events, including events for children and adults. These programs include Catechist training, Sacramental program (First Reconciliation, First Communion, and Confirmation), Rite of Christian Initiation of Adults (RICA), Parent and teacher training, and seasonal programs (Christmas Pageant, Stations of the Cross).

QUALIFICATION STATEMENT: Contractor must meet the following minimum qualifications to support the Catholic Religious Education Program in accordance with installation requirements and the standards of the Archdiocese for the Military Services (AMS).

1. Education and Experience

• Possess a bachelor’s degree in education and/or a minimum of two years of experience as a Director of Religious Education (DRE) or Religious Education Coordinator (REC) in Catholic chapels or churches serving preschool through adult programs.

• Be capable of overseeing a comprehensive Catholic religious education and formation program for the installation and associated community.

2. Catholic Faith, Standing, and AMS Requirements

• Be an active, practicing Roman Catholic in good standing with the Church. The contractor must submit a Catholic priest or pastoral reference to the Chaplain Corps prior to award to validate good standing.

• Meet AMS requirements for catechetical leadership. The AMS Priests’ Manual states that the senior priest-chaplain is the Director of Religious Education (DRE) and the Coordinator of Religious Education (CRE) must be a certified AMS Catechist. The CRE is responsible to and supervised by the priest-chaplain.

• Ensure that catechetical curriculum and literature used in the program conform to the United States Conference of Catholic Bishops (USCCB) Conformity List.

• Support the AMS requirement that religious education programs be coordinated across the Military Archdiocese to allow families to transition smoothly between installations.

3. Catechist Certification and Training

• Meet AMS catechist certification standards, which require:

1. being a practicing Catholic who has received Confirmation,

2. recommendation by the senior priest at the installation,

3. completion of the AMS catechist certification program, and

4. submission of the AMS catechist application.

• Ensure compliance with AMS requirements that all catechists complete:

o a favorable background check per local base/post policy, and o training on the protection of children and young people as required by the Dallas Charter.

4. Professional Skills and Conduct

• Possess knowledge of military protocol or demonstrate a willingness to learn.

• Demonstrate proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.

• Be proficient in written and verbal English.

• Be able to work independently in a dynamic and sometimes stressful environment with staff, parents, and children.

• Maintain healthy, functional interpersonal relationships with coworkers and customers and uphold professional standards of conduct.

• Be able to collaborate effectively with Chapel staff in an ecumenical and interfaith environment.

5. Background and Security Requirements

• Have no history of domestic violence, assault, or crimes against children. A complete and favorable criminal history background check is required upon award.

• Ensure compliance with AMS requirements that all catechists used in the program also complete favorable background checks.

6. Communication and Availability

• Maintain a residential and/or cellular telephone and provide the number to Chaplain Corps staff for official business purposes.

7. SCA and Personnel Status

• To ensure stable performance and compliance with federal labor standards, the Contractor shall utilize W-2 wage employees for all labor categories covered by the Service Contract Act (SCA).

DUTIES AND RESPONSIBILITIES: Contractor must:

1. The contractor shall develop and track a 10-month calendar of RE events, from September to June, and a teacher training session, between July to August, to be compiled from parish input and presented for approval at the June or July Parish Council meeting. The contractor shall make an annual calendar of events/classes available to the parents of all RE students no later than (NLT) August each year.

2. The contractor shall assist the Catholic Community in the organization of Sacramental Programs. This includes organizing one Confirmation Retreat and one First Communion retreat. This also includes communicating with the bishop's office and coordinating for the bishop's visit and the celebration and reception of the sacrament of Confirmation.

3. At the end of the academic school year, the contractor shall coordinate and provide a 4–5-day Catholic Camp between the months of Jun-Aug.

4. The contractor shall perform administrative tasks, such as preparing publicity material, submitting requests for curriculum and supplies for succeeding quarters to the Chapel staff, updating REC continuity file, accessing event effectiveness, developing an RE annual calendar of events, and coordinating RE program budget requirements with the

Chapel staff. The contractor shall track monthly attendance and provide the resulting data to the Chapel staff as needed.

The contractor shall submit all facility use requests, to include off site and alternate locations, to the Catholic Chaplain for coordination and approval.

5. The contractor shall thoroughly familiarize and comply with Air Force Policy Directive 52-1, all 52 Series Air Force Instructions, and local Operating Instructions (OI) instituted by 20 Fighter Wing, Chaplain Corps (20 FW /HC).

6. The contractor shall inventory, stock, and maintain all RE program materials quarterly.

7. The contractor shall ensure all volunteers/teachers working under the RE program have a complete and favorable criminal background check on file with the Chapel staff prior to the start of any work and before having direct interaction with children under the age of 18 in association with this contract.

8. The contractor shall be present for a minimum of 2 hours during all Religious Education classes, between the hours of 9:00am EST and 7:00pm EST, on each RE Sunday for the duration of the period of performance.

9. The contractor shall ensure all RE programs/events begin and end on time as scheduled.

10. Copyright: The contractor will not reproduce any material in violation of current copyright laws. 20 FW/HC does maintain a Christian copyright license (CCLI). Understanding the limits of that license and adherence to the law is the Contractor's responsibility.

11. Personal Belongings: The government shall not be held responsible for damage to the contractor's supplies, materials, equipment, or personal belongings brought into the building or onto the grounds due to fire, theft, accident, mishap, or disaster.

12. Contractor Furnished Property: Contractor shall provide his/her own transportation to fulfill this contract.

13. Safety: The contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.

TERMS OF THE CONTRACT:

SPECIFIC AND IMPLIED SERVICE:

The contractor shall provide non-personal services as stated below:

CLIN 0001 Catholic Religious Coordinator Services 12 each

CONTRACT TECHNICAL RESPONSIBILITY:

1. All persons applying for this position should have a Unique Entity Identifier (UEI) and be registered through System for Award Management (SAM).

2. If the Contractor is absent during the contract period, they shall be responsible for fulfilling that vacancy. The contractor shall notify the Catholic chaplain and contract officer of any absences in writing and, if absent, provide a prior approved substitute of equal or higher proficiency as determined by the Wing Chaplain or designated representative. All substitutes must have a complete and favorable criminal history background check on file with the Chapel staff before being authorized to serve a substitute under this requirement.

3. Quality assurance: The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Quality Assurance for this service will be the Catholic chaplain or priest. The Quality Control Manager for this service will be the Superintendent/NCOIC, Chapel Operations or designee, who will notify the Contracting Office for this contract upon notification of defective services or customer complaints.

4. Government remedies: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

5. Government furnished property, services, or equipment: Government property made available under this contract is only for use in the performance of services described in this contract. Government property will be building 912 “Palmetto Chapel” and building 206 “Friendship Chapel”. Equipment available for the contractor’s use are a computer, telephone, copy machine, fax machine, ecclesiastical equipment and supplies, baby grand piano, missals, hymnals, and bulletins. These items will remain in their respective locations and will be available for the contractor to use on an as needed basis. Any additional disposable items that the contractor might need to perform contracted duties can be requested through the Catholic chaplain or NCOIC, Chapel Resource Management by filling out the proper funds requests and planning for the budget.

6. Computer/Network Access: The Contractor shall receive a Common Access Card (CAC) through the Trusted Associate Sponsorship System. This will allow contract personnel to access systems that connect to Shaw AFB Local Area Network (LAN). In the event a NACI clearance is delayed, the Contractor must request a waiver via the Wing Information Assurance Manager. Contractor personnel shall complete annual Information Assurance Awareness Program (IAAP) Training and Certification prior to being allowed computer access. Annual completion of this training thereafter is mandatory. The

Contractor shall maintain records and certificates on file, these files may be inspected upon request. The Contractor is reminded that network services are for authorized Federal Government duties only.

7. Candidate Approval:

• Upon contract award, ensure the proposed candidate is available for an interview with the Catholic Chaplain or an authorized GS equivalent designee along with a designated Chaplain Corps military member as part of the candidate approval process.

• The candidate shall provide 1-3 professional letters of reference as part of the proposal submission. References should address the candidates experience, reliability, and performance in roles related to religious education, ministry support, or program coordination.

GENERAL INFORMATION:

1. Place of Performance. The primary place of performance is 433 Shaw, building 912, located on Shaw AFB, SC.

Contractor will provide education opportunities primarily at the Spratt Education Center Building 501 or other building as determined by the Wing Chaplain. The contractor may be required to travel occasionally away from the normal place of performance as required by the Wing Chaplain and/or as approved through a facility request.

2. The contractor shall facilitate RE events/classes as listed on the RE calendar and approved by the Catholic priest. Arrive 30 minutes prior to class start time.

3. The contractor shall schedule no more than 20 hours of work each week to include weekday office hours (during normal Shaw AFB duty hours). The schedule will be determined and approved in collaboration with the Catholic chaplain.

4. A federal background check (NACI) and installation records check will be performed to allow contact with anyone under the age of 18 and have access to government computer network systems.

5. The contractor will submit requests for pay using the USAF approved Wide Area Workflow system no later than 30 days following close out of monthly services.

6. The HC contract officer, through the Catholic chaplain or GS equivalent, is the person responsible for inspection and acceptance for all work/services performed under this contract.

7. Security requirements for unclassified contracts: The following security requirements are required in Shaw AFB Statements of Work when the contract work does not involve access to classified information:

a. Listing Of Employees: The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

b. Security Training: The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

c. Pass And Identification Items: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractors cannot sponsor other contractors on base.

Only government employees (military or civilian) are authorized to sponsor contractors.

d. NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued base access credentials. Failure to submit requested information as indicated below can result in denial or delay of issuing base access credentials.

8. Obtaining Contractor Passes: All contractor employees who work on Shaw Air Force Base must obtain base pass for base entry. Seven (7) calendar days prior to starting work on-base, the contractor shall submit the following employee information to contracting officer or other government sponsor: Full Name; Date of Birth; SSN; and Driver License Number. Non-US citizens must also provide Immigrant Alien # or Work Visa # information and a copy of government-issued identification or passport. Non-US citizens will not be given any type of pass until they complete the background check process. The contracting office or other government sponsor will submit the personnel information along with the dates for work, on-base work location, and work hours (i.e. 0800-1700) to 20sfs-eal@shaw.af.mil for criminal background checks.

9. Conducting Background Checks and Issuance of Contractor Passes. Security Forces will conduct the background check using information provided by the contractor. After completion of a favorable background check, contractor passes will mailto:20sfs-eal@shaw.af.mil be issued from the Security Forces Pass & Registration Office located in Building 1118, Shaw Air Force Base, SC 29152. Contractor passes will not exceed one (1) year in duration. Initial passes for first time entry on base will be issued from the Visitor Center or Commercial Vehicle Inspection Area to authorize travel to the Pass & Registration Office.

10. Contractor vehicles do not require passes. Proof of insurance and current vehicle registration is required to operate a vehicle on base.

11. Retrieving Identification Media: The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

12. Traffic Laws: The contractor and its employees shall comply with base traffic regulations.

13. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw Air Force Base.

14. For Official Use Only (FOUO): The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

15. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

16. Physical Security: The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

17. Building Code Control: The contractor shall establish and implement methods of making sure the building code issued to the contractor by the Government are not lost or given out and are not used by unauthorized persons. The contractor shall give out building code.

18. The contractor shall immediately report to the facility manager any occurrences of unauthorized use of building code.

19. In the event building code is lost or compromised, the contractor may be required, upon written direction of the contracting officer, to re-code the affected lock or locks without cost to the government. The government may, however, replace the affected lock or locks or perform re-coding and deduct the cost of such from the monthly payment due the contractor.

20. The contractor shall prohibit the use of building codes issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

21. Purchase of recycled products: The contractor shall comply with the DoD Green Procurement Program for Recovered Materials.

22. Contractor Travel: The Contractor will be required to travel during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site locations in support of this PWS. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. Potential travel for each contract year would involve 1 traveler, and 2 trips not to exceed five days per trip.