Attachment 1 - SOW - Canandaigua Electrical Project.docx

Statement of Work Bldg 6B Canandaigua, NY Cubicle Electrical Wiring Project

1.0 GENERAL: The Veterans Health Administration (VHA) Member Services Call Center (MSCC) has a requirement for electrical wiring & low voltage cabling for workstations located at the VHA-MSCC, Bldg 6B, VAMC, Canandaigua, NY. The electrical wiring & low voltage cabling project involves connection of provided wiring (data & power) to the new cubicle and training workstations in accordance with all federal, local, municipal codes and standards.

1.1 Description of Services: The Contractor shall provide all management, personnel, plant, labor, supplies, tools, equipment, communication devices, transportation, and fuel necessary to perform the installation of all electrical wiring and low-voltage cabling (data and phone lines) to the standards defined in this Statement of Work (SOW).

1.2 Background: The VHA-MSCC is located on the 2nd floor of building 6B at 400 Ft. Hill Avenue, Canandaigua, NY 14424. The floor is unoccupied and will have some electrical wiring and cabling in place for the installation. The scope of work requires the contractor to properly plan and coordinate with the Contracting Officer Representative (COR) to ensure an efficient, and timely process resulting in a completed job which meets all deliverables listed in the requirements section of the SOW. Total square footage of the floor is approximately 14,000 square feet.

1.3 Objective: Selection of a qualified electrical contractor for the installation of low voltage data cabling and electrical wiring for, not to exceed, 100 new workstations and 20 new training tables.

1.4 Scope: The Contractor shall provide and install all electrical and data cable requirements from existing or contractor provided, new electrical wiring box and communication box to, not to exceed, 100 new workstations and 20 training tables to the standards in this SOW. Each workstation/table will be connected to the existing or new building electrical wiring by provided electrical wiring whip from the cubicle and terminated at the building electrical box. All communication cables shall be routed from the exist or contractor provided, new building communication boxes, through the cubicle panels and terminated in the cubicle communication boxes. Footage and item quantities are estimates and it is strongly recommended contractor field verify. This project runs in conjunction with the Canandaigua Furniture project and cannot start until the furniture is installed.

1.5 Period of Performance: Estimated Period of Period of performance is between September 1, 2022, to March 30, 2023. Performance will start after the Contractor receives notification from the COR that the facility is ready to proceed. Once performance starts, all work shall be completed within 30 days.

1.6. General Information

1.6.1 Federal Observed Holidays and Military Training Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required fewer than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday.

Memorial Day Juneteenth Thanksgiving Day

1.6.2 Hours of Operation

1.6.2.1 All Buildings: The Contractor shall schedule all normal work requirements to be performed during the hours of 8:00 a.m. to 4:30 p.m., Eastern Standard Time, Monday through Friday, unless advanced coordination is made and approved between the Contractor and the Contracting Officers Representative (COR). Excessive noise generating activities will need to be coordinated after hours to avoid disruption to call center operations.

1.6.2.2 Facility Severe Weather Closure: If the VHA facility is closed due to emergencies, administrative closings, or severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Canandaigua closures.

1.6.2.3 Facility Closure: When a facility closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the COR:

· Perform the work on the following workday.

· Reschedule the work on any day satisfactory to the COR and the Contractor.

1.6.3 Quality Control: Quality control is the Contractor’s responsibility. Contractor quality controls are how the Contractor assures the services are accomplished in accordance with (IAW) contract documents. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed IAW this SOW and associated documents.

1.6.4 Documentation: The contractor shall prepare, submit, and maintain copies of QC inspection schedules and QC inspection reports of all QC activities. Contractor shall develop the necessary schedule format and inspection report forms and submit to the COR. These reports shall include factual evidence that inspections had taken place, deficiencies were noted, and corrective action was taken to correct the deficiencies.

1.6.5 VA Quality Assurance: The VHA is responsible for quality assurance and will monitor the Contractor’s performance under this SOW. The COR is the VHA’s Quality Assurance Evaluator.

1.6.7 Security Accreditation: Security Accreditation Package is not required.

1.6.7.1 Key Control: All references to keys include key cards. If required, the Contractor shall establish and maintain a key control system to ensure that VHA keys and key cards issued to the Contractor are not lost, stolen, or used by unauthorized persons. The COR and Contractor will conduct an initial inventory on all keys and key cards prior to the start of contract performance. No keys issued to the Contractor by the VHA shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the COR. The Contractor and COR shall review and inventory all keys and key cards issued to Contractor annually.

1.6.7.2 Lost Keys: Lost keys shall be reported to the COR and the CO.

1.6.7.3 Unauthorized Use of Keys: The Contractor shall prohibit the use of VHA issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.6.8 Post-Award Conference and Periodic Progress Meetings: The selected Contractor shall attend a post award meeting organized and scheduled by the COR. The COR is responsible for coordinating this meeting with the selected Contractor and any subsequent progress meetings etc. In addition, if the COR believes circumstances require the attendance of the CO, then it is the COR’s responsibility to coordinate with the CO and the Contractor.

1.6.9 Contracting Officer’s Representative (COR): The COR is an authorized representative of a CO within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates, after contract award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including VHA drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of VHA furnished property, and provide site entry of Contractor employees.

1.6.10 Key Personnel: The Contractor shall provide an employee point of contact who shall be responsible for the performance of the work. The employee shall have full legal authority to act for the Contractor on all work matters relating to daily operations of this Project. The individual shall be available between 8:00 a.m. to 4:30 p.m., EST, Monday through Friday except Federal holidays or when the VHA facility is closed.

1.6.11 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working in the facility.

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation.

Contractor shall ensure Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. All clothing shall be neat, clean, and free of stains, tears or offensive language, symbols, or graphics. Hoodies are permitted, but hoods must be down within the facilities. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Use of personally owned cell phones in VHA facilities during contract performance is prohibited.

The VHA reserves the right to require removal of a contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with VHA security, military security, or mission accomplishment. The VHA reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to, or removal of an employee from, the Installation due to the above will not relieve the Contractor of any work required by this contract.

1.6.13 Emergency Medical Treatment: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor. The VHA will not provide occupational health or industrial hygiene services to Contractor employees.

The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the CO or COR within 30 minutes of the incident.

1.6.14 Accessibility: Contractor shall always be escorted by a VHA employee while in the VA call center. When facility is inaccessible, immediately contact the COR or VHA Supervisor for access.

1.6.15 Safety Compliance - VHA Versus Contractor Responsibilities

1.6.15.1 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches.

1.6.15.2 Accessibility: Hallways, stairways, entrances, and doorways shall not be obstructed by any maintenance operations or storage of equipment or materials.

1.6.15.3 Furniture, Equipment and Materials: Contractor shall provide all equipment and materials required to perform work.

1.6.15.4 Storage of Equipment: Equipment shall be secured or removed from the buildings when not being used.

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions: As used throughout the contract or in material referenced in the contract, the following terms will have the meanings set forth below:

· Contract Discrepancy Report (CDR) - A formal, written documentation of Contractor nonconformance or lack of performance for contracted work.

· Contracting Officer’s Representative (COR) - An employee of the VHA appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

· Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the VHA. The term used in this contract refers to the prime.

· Deficiency - A shortcoming in the quality or state of service performed.

· Equipment - A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

· Fiscal Year (FY) - The period of 1 October to 30 September each year.

· VHA-Furnished Property (GFP) - Property owned and furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA-Furnished Service (GFS) - Service furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA Property - All property owned or leased by the VHA. VHA property includes both VHA-furnished property and contractor-acquired property. VHA property includes material, equipment, special tooling, special test equipment, and real property. VHA property does not include intellectual property and software.

· Key Personnel - Contractor employees that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

· Loss of VHA Property - Unintended, unforeseen or accidental loss, damage, or destruction of VHA property that reduces the VHA’s expected economic benefits of the property. Loss of VHA property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of VHA property includes but is not limited to:(1) Items that cannot be found after a reasonable search; (2) Theft: (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

· Material - Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

· Performance Requirements Summary - Identifies the key service outputs of the contract that will be evaluated by the VHA to assure contract performance standards are met by the Contractor.

· Physical Security - Actions that prevent the loss or damage of VHA property.

· Property - All tangible property, both real and personal.

· Quality Assurance (QA) - The VHA procedures to verify that services being performed by the Contractor are performed according to acceptable standards and meets the requirements of the contract.

· Quality Control (QC) - All necessary measures taken by the Contractor to ensure the quality of an end product or service shall meet contract requirements.

· Standard - An acknowledged measure of comparison.

· Subcontractor - One that enters into a contract with a prime contractor. The VHA does not have privity of contract with the subcontractor

· Submittal - Anything that can be physically submitted or delivered, but may include non-manufactured things such as meeting minutes or reports

· Trash - The unwanted or discarded material resulting from commercial and industrial operations and from normal Fort Riley activities. Includes cardboard boxes.

· Trash Removal - Includes the pickup and removal of all papers and other debris.

· Workday - The number of hours per day the Contractor provides services IAW the contract.

· Work Week - Monday through Friday, unless specified otherwise.

3. VHA-FURNISHED PROPERTY AND SERVICES

3.1 Services

3.1.1 Fire Prevention and Protection: The VHA will provide fire prevention and protection service at the facility for the Contractor.

3.1.2 Refuse Collection: The VHA will not provide pickup service of refuse generated from this project.

3.2 Utilities: The VHA will furnish, without charge to the Contractor, natural gas, electricity, water, and sewage to support Contractor operations while performing the services specified herein.

3.3 Storage: The VHA will not furnish storage space for equipment within the facility.

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: Contractor shall furnish all materials, tools, equipment, communications devices, transportation, fuel, personnel, and supplies; estimates, plans, schedules, records, reports, licenses, registrations, certifications, permits, and signs required to perform the services of this requirement.

4.2 Facility Access: The Contractor shall contact the COR for access to the facility.

5. SPECIFIC TASKS

5.1 Work: As part of the electrical wiring and low voltage cabling at the call center, the Contractor will be responsible for performing tasks throughout various stages of this project. Contractor will provide 1 hard set and 1 electronic set of 100% As-Built drawings with this package to show wiring diagram of workstations and related information.

5.2 Tasks:

5.2.1: Contractor shall provide a work plan to include shop drawings to complete all electrical and cabling work for requirement prior to the start of performance for approval. It is the contractor’s responsibility to verify site conditions, measurements, location of electrical and data outlets, associated equipment/materials and quantities including revisions to the Performance Work Statement.

5.2.2: Contractor shall install wiring/data cables for, not to exceed, 100 new workstations and 20 training tables in accordance with all applicable code regulations. Some electrical wiring and data ports are existing. Contractor may need to run new electrical wiring or data cable in order to connect cubicle/training workstations. Electrical wiring from existing or contractor provided new electrical outlets is to be connected to the new ganged cubicle/training workstations and terminated in accordance with manufacturer’s instructions, applicable codes, and standards. New data cabling and data port outlets may need to be installed in order to connect cubicle/training workstations. Data cables from existing or contractor installed new data port outlets are to be connected to new ganged cubicle/training workstations and terminated in accordance with manufacturer’s instructions, applicable codes, and standards.

5.2.3: Contractor shall ensure installation of all cables and wiring are in proximity of the exact locations of cubicle/training workstations prior to acceptance. Modifications or adjustments may need to be made in order to connect cubicle/training workstations. All adjustments require prior approval from the COR.

5.2.4: Contractor shall ensure all new cubicle/training workstations have proper cable management (i.e. power & data cables) which conceals these items to the most practical extent possible. Contractor will provide electrical devices, wall and cubicle outlet covers, cubicle data devices and outlet covers as needed throughout the project.

5.2.5: Contractor will visibly label/identify all isolated neutral (emergency power), uninterrupted power source (UPS) circuits and outlets when installing into new workstations.

5.2.6: Contractor will visibly label/identify all regular 120 Volts outlets with circuit numbers when installing into new workstations.

5.2.7: Contractor will identify and visibly label data closet punch down panel, data wall jack, and all data ports to workstation/room numbers, ensuring proper identification in Telecommunication Rooms (TRs).

5.2.8: Contractor will identify and visibly label panel, outlets, and all power circuit breakers to workstations numbers ensuring proper identification in electrical distribution panel.

5.2.9: Contractor will test all workstation furniture outlets and data cabling for industry standards power ratings. A data and phone test report will be deliverable to the COR. This will include segment length, DB, signal to noise ratio, and throughput.

5.2.10: Once the selected contractor completes the project, they shall attend a post-installation de-brief meeting conducted by the COR. The COR shall address any deficiencies to the selected contractor and the CO (Contracting Officer). The selected contractor shall correct all deficiencies identified by the COR before the project is officially considered complete and final acceptance occurs.

5.2.11 Workmanship: The performance of work shall conform to the standards specified in paragraphs under 5.2 above and equipment manufacturers' written instructions. While performing services in the building during normal duty hours, work areas left unattended shall be protected with the necessary warning signage to protect occupants from possible safety hazards. While performing services in the building after normal duty hours, maintain the physical security of the building. Keep doors closed and locked. Close and lock doors and windows and turn off lights upon completion of work. If the CO or the COR determine the work does not meet standards specified for a specific task, the Contractor shall redo the task at no expense to the VHA within 24 hours of notification. The selected contractor shall correct all deficiencies identified by the COR before the project is officially considered complete and final acceptance occurs. Any VHA property damaged by the Contractor during work performance shall be repaired or replaced immediately by the Contractor at no expense to the VHA.