Attachment 1 SOW__Building 44 Roof Replacement Project March2025.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Building 44 Built-up Roof Replacement

2700 Savannah Highway Charleston, SC 29414

Prepared by: Robert Simmons March 2025

Table of Contents

1. Project Site Map Page 3

2. Project Contact Persons Page 4

3. Scope of Services Page 5

4. Project Requirements Page 6

5. General Requirements Page 7

6. Clean up Page 9

7. Project Schedule Page 9

1.0 PROJECT:

Project Title: Remove and replace old built-up roof and replace with new at the USDA, ARS, Charleston, SC 29414

2.0 PROJECT CONTACT PERSONS:

CONTRACTING OFFICER (CO): to be assigned

LOCATION POINT OF CONTACT (LPOC) Email: robert.simmons@usda.gov Robert Simmons Facilities Manager 2700 Savannah Highway Charleston, SC 29414

(843) 402-5319

ADMINISTRATIVE OFFICER (AO) Email: james.dann@USDA.gov James Dann 2700 Savannah Highway Charleston, SC 29414 Phone: (843) 402-5302

3.0. SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

Currently, there are four (4) sections of built-up roof replacements needed for this project.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a comprehensive technical and cost proposal to complete the project as per project requirements listed in SOW.

[X] Provide a list of projects of this nature performed in the last 5 years (including a customer point of contact for each project) with the bid package.

[X] The contractor shall provide all materials, labor, calculations, safety barriers, and equipment to fulfill the requirements of this statement of work.

[X] Contractor shall provide a time-line in which this project will be completed.

mailto:robert.simmons@usda.gov mailto:james.dann@USDA.gov

4.0 PROJECT REQUIREMENTS:

The contractor shall provide all materials, labor, calculations, safety barriers, and equipment to fulfill the requirements of this statement of work. The project is located at the USDA, ARS, 2700 Savannah Highway, Charleston, SC 29414.

a. The Contractor will work with LPOC to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements and specifications. All abatement efforts shall comply with applicable federal, state, and local code requirements as well as current industry standards (i.e., AHERA; ANSI; ARI; CFR; EPA; OSHA; MS State Dept. of Health; USACE etc.) and health and safety codes in effect at the time of contract award.

c. Service Contract Act applies to all demolition contracts in excess of $2,500. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

d. Additionally, Payment and Performance bonds will be required for projects exceeding $35,000.

Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

e. Recommended site visit will be scheduled. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.1 Bid Schedule:

a. The Base Bid shall include all work described in 4.2 Description of Work.

4.2 Description of Work:

a. The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

Currently, there are four (4) sections of built-up roof replacements needed for this project.

b. The Contractor shall be responsible to handle and dispose of debris at an off-site, certified disposal site consistent with all Local, State, and Federal requirements.

c. Bidders will need to supply a comprehensive technical design and cost proposal to be considered an approved submittal. Features necessary include:

1. Removal of old mod bit materials/Built-up roof (BUR 8”+)

2. Detailed process for the new roof application (returning roof structure to 8”+)

3. Warranty information

4. Flashing and penetration process

5. Materials used

6. Rain plan details

4.2.1 Pre-Project Phase Services:

a. Submittals

Prior to issuance of Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval:

1. Work Hours, per Section H.30 entitled, MAXIMUM WORK-WEEK – SCHEDULE. The work hours will include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Daily Facility hours are from 7:00a.m. to 4:00 p.m. excluding weekends and Federal holidays. Contractor shall submit a work schedule conforming to the times of operation listed above and list the anticipated completion date.

2. Project Cost Proposal presented in a cost break-out format resembling a Schedule of Values.

4. Quality Control Plan.

5. Accident Prevention Plan/Safety plan complete with contact info and map to nearest emergency room and minor medical facility.

6. The contractor shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the contractor shall update the list.

7. Waste Management Plan: Full plan should be submitted within 14 days of date established for the Notice to Proceed. Approval of the contractor’s plan does not relieve the contractor of responsibility for compliance with applicable environmental regulations. This plan should include all proposed disposal sites and should include waste diversion and recycling when possible.

4.3 Government Furnished Equipment\Services:

a. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits:

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

Submit copies of demolition, hauling, and debris disposal permits and notices for record purposes. Include description of proposed haul routes.

5.3 Installation Plan:

Submit a comprehensive plan, describing the proposed sequence, methods, and equipment for the completion of this roof replacement project.

5.4 Installation Schedule:

Contractor shall coordinate assembly and installation with Local Point of Contact or LPOC. All disturbances or disruptions of service as a part of work for this building shall be coordinated with the LPOC or COR to prevent jeopardizing on-going research.

5.5 Quality Control:

The work performed under this contract shall be subject to continuous audit by the LPOC. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the project activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the LPOC.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Open depressions and excavations occurring as part of this work shall be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

e. The Contract Documents may not represent all surface conditions at the site and adjoining areas.

f. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.7 Disposal of Removed Materials and Debris:

a. Dispose of materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

b. Burying of trash and debris on the site will not be permitted. Burning of trash and debris at the site will not be permitted.

c. Remove trash and debris from the site at frequent intervals so that their presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

d. Removed materials, trash, and debris shall become the property of the Contractor and shall be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul shall be the Contractor's responsibility.

e. The contractor should make every effort to recycle as much of the project debris as possible.

f. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state and local requirements.

6.0 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of the project and shall repair or replace any items damaged through its own negligence.

6.1 Cleanup:

The project site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the LPOC or COR.

6.2 Final Payment/Contract Closeout:

The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Release of liens.

b. Release of Claims

c. Invoice submitted to the CO

6.3 PROJECT SCHEDULE: The Contract time for this project is 150 calendar days from the notice to proceed. NTP will be issued at the mandatory project kick-off conference.