Attachment 1 SOW BPA Tree Trimming_Removal.pdf

STATEMENT OF WORK (SOW)

Dead Trees Removal & Trimming Blanket Purchase Agreement (BPA)

Laughlin AFB, TX

1.0 DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other incidentals necessary to perform tree and palm removal and trimming services at

Laughlin Air Force Base (AFB), TX. The contractor shall ensure continuous management oversight throughout the execution of this Blanket Purchase Agreement (BPA).

2.0 SPECIFIC TASKS

2.1 Ordering and Identification

Prior to the issuance of an order, the 47th Civil Engineering Squadron (47 CES) will formally identify the required trees in writing by type, size, quantity, and location (referencing the Base Zone Map). Trees scheduled for removal will be physically marked.

Minimum Order: Five (5) trees per call/order.

Maximum Scope: Up to two thousand (2,000) trees, palms, yuccas, shrubs, or plants over the duration of the agreement, contingent upon the availability of funds.

Acknowledgement: The contractor shall acknowledge the service call within five (5) business days of receiving the service call.

2.2 Permitting and Scheduling

The contractor shall strictly adhere to the following timelines and permitting processes:

AF Form 103 (Work Clearance Request): The contractor shall submit the AF Form 103 within ten

(10) business days from the acknowledgement. (Note: Approval may take up to 30 business days).

Execution Start Time: The contractor shall commence tree removal operations within five (5) business days of receiving an approved AF Form 103.

Prioritization: Trimming operations shall be accomplished first while awaiting digging permit approvals for tree removals. The Government may require the Contractor to prioritize trimming at specific locations in preparation for base events (e.g., Change of Command ceremonies, VIP visits). The Contracting Officer (CO) will provide the Contractor with a minimum of five (5) business days' written notice to adjust their schedule for these priority areas. Trimming shall commence within five (5) business days from the service call.

2.3 Tree and Palm Removal

The contractor shall execute removals base-wide in accordance with the following standards:

Cut and remove designated dead trees and palm trees.

Grind all stumps to a minimum depth of six (6) inches below ground level.

Backfill resulting holes with topsoil or repair xeriscape utilizing weed barriers and rock to match the existing grade. Areas surrounded by grass must be left completely rock-free.

Properly dress up the area.

Damage Repair: The contractor shall repair any damage to Government property caused during operations (including equipment ruts) to match the surrounding area at no additional cost to the Government.

2.4 Trimming Operations

Trimming requirements apply to standard trees, palms, shrubs, yuccas, plants, or any other specified vegetation required to maintain plant health and safety.

2.5 Clean Up and Disposal

Daily Site Clean-Up: Site clean-up shall occur at the conclusion of work each day. All debris shall be removed daily.

Off-Base Disposal: The proper disposal of all trees, palms, and associated debris at off-base location is strictly the contractor’s responsibility.

Utility Markers: The contractor shall safely remove and dispose of any utility marking flags only after the removal operations and stump grinding are fully complete.

3.0 SIZE CLASSIFICATIONS

Pricing and ordering shall be based on the following Government-established size categories. *Note:

Standard tree diameter shall be measured at 4.5 feet above the ground.

The categories designated for "Palm Tree Removal" and "Palm Tree Trimming" shall encompass all work associated with palms, yuccas, shrubs, and similar plant life covered under this Statement of Work.

Size Category Standard Tree

Removal (Diameter) Standard Tree

Trimming (Height)

Palm Tree Removal (Height)

Palm Tree Trimming (Height)

Small ≤ 24” ≤ 25’ ≤ 30’ ≤ 15’

Medium 25” – 36” 25’ – 49’ 31’ – 60’ 16’ – 30’

Large 37” – 48” ≥ 50’ 61’ – 80’ 31’ – 60’

4.0 COMPLIANCE AND REGULATIONS

All work shall comply with the most current federal, state, local, and Air Force environmental laws and regulations.

The contractor shall submit all conflicts, deficiencies, and questions regarding job requirements to the Contracting Officer (CO) for clarification prior to proceeding with work.

Any deviations from this SOW must be approved in writing by the CO.

5.0 SAFETY REQUIREMENTS

5.1 Safety Compliance

The contractor shall conduct all operations in accordance with OSHA 29 CFR 1910 and the ANSI Z133 safety standards. Furthermore, the contractor shall comply with all safety and health requirements outlined in the EM 385-1-1 (Safety and Health Requirements Manual).

5.2 Personal Protective Equipment (PPE)

All contractor personnel shall wear appropriate PPE at all times while on-site, including but not limited to: high-visibility vests, hard hats, eye protection, hearing protection, and chainsaw chaps when operating ground saws.

5.3 Electrical Hazards

The contractor is responsible for identifying and maintaining safe approach distances from all energized overhead power lines. Only qualified line-clearance tree trimmers shall work within 10 feet of energized lines.

5.4 Traffic Control

If work is performed near base roadways, the contractor shall provide appropriate signage and traffic control (flaggers) in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).