Attachment 1 SOW Bldg 202 Roof Repair.pdf

SCOPE OF WORK

Building 202 Roof Repair

Temple VA Project

Requirements

The contractor shall be responsible for providing labor, materials and equipment for the services required to repair roof leaks, rusted areas, replace gutters and other problem areas on center section of building 202. Work performed will be done at the Central Texas Veterans Health Care Facility in Temple at 1901 Veterans Memorial Drive, Temple, Texas 76504. After all work is completed, the contractor will have a walkthrough with the Project Manager (PM) or VA COR to ensure all work is completed and ready to receive payment.

The Government will only provide access to the location. It is the sole responsibility of the Contractor to meet the requirements of this project without any other assistance from the Government.

The Contractor shall contact the VA COR 5 days ahead of starting work to allow for coordination.

The Contractor shall protect all government property from damage.

The contractor shall provide all skilled personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. A pre site visit will be coordinated for contractors bidding and all must be present to verify measurements and investigate site conditions prior to submitting proposal. All work must comply with federal, state, and local regulations.

The Contractor shall obtain all required permits.

Contractor and all associated subcontractor employees shall comply with applicable facility and local security policies and procedures. Contractor shall provide names of Contractor and Subcontractor employees to the COR or Government representative. VA will issue contractor badge/pass to contractor and subcontractor employees, as applicable. Employee list shall include name, title, qualifications and responsibilities like hazardous materials, PPE, fire safety penetrations, material disposal, lock-out/tagout, etc.

The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. Contractor shall provide a warranty management plan copy. The plan shall include information relevant to the warranty of materials and equipment incorporated into the project, including the starting date of warranty. The plan shall be in narrative form and contain enough detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The plan shall be assembled in a binder and shall be turned over to the Government at the final walkthrough. The warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Note: The Certification and Accreditation requirements do not apply, and that a Security Accreditation

Package is not required for this contract.

Note: The Contractor shall field verify all existing conditions, measurements and working space to install, remove or fabricate any requirements for this project. The new system must fit into existing footprint.

Note: The Contractor shall provide a written Method of Procedure (MOP) for all outages 5 days prior to starting work.

Note: The Contractor shall provide Startup/Set up services.

Performance Period: 180 days from Notice to Proceed (NTP).

Performance and Payment bonds: Due 10 days after award.

Proof of Insurance: Due 10 days after award.

Project Requirements:

• Repair up to 2300 feet of roof perimeter and flashing.

• Repair/Reseal approximately 113 roof penetrations.

• Repair up to 15,000 square feet of roof.

• Remove and replace approximately 1350 feet of control joints.

Gravel Roof Areas

1. Perform an infrared scan on the low slope roofs. A certified thermographer with an approved infrared camera (E76 minimum or M3T minimum) must be used to get proper results with written report to the Government.

2. Once infrared scan is completed, make repairs over wet insulation areas. Use specified cold applied adhesive over Gravel BUR areas and set specified cap sheet in the adhesive. Use same scope of work to replace failing previous repairs and other open roof details found.

3. Investigate and repair current leak areas.

4. Replace failing previous repairs and other open roof details found. Use specified cold applied adhesive over Gravel BUR (built-up roofing) areas and set specified cap sheet in the adhesive.

5. Clear drains of debris. Remove clamping ring and seal drains with specified fully reinforced polyurethane system. Once cured, re-install clamping ring.

6. Seal soil stacks, fans and all penetrations three course with specified fully reinforced polyurethane system.

7. Coat perimeter flashing areas with specified premium reflective fibered aluminum coating. Three course seams with specified polyurethane sealant and fabric.

8. Water test leak areas after repairs have cured to ensure they are watertight.

9. Remove debris from VA facility.

Metal Roof Areas

1. Investigate and repair current leak areas.

2. Three courses of specified polyurethane sealant and fabric on all ridge cap seams.

3. Three course of specified polyurethane sealant and fabric on all valley seams.

4. Seal all fasteners with specified polyurethane sealant.

5. Coat rusted metal areas with specified rust inhibitor color matching existing roof color and UV resistant coating.

6. Seal soil stacks and penetrations three coarse with specified fully reinforced polyurethane system.

7. Seal stone coping joints with specified polyurethane sealant or fully reinforced polyurethane system.

8. Seal skylights with specified polyurethane sealant or fully reinforced polyurethane system.

9. Replace failing previous repairs and other open roof details found.

10. Water test leak areas after repairs have cured to ensure they are watertight.

11. Remove debris from VA facility.

Facade Areas

1. Replace up to 132 control joints with new backer rod and specified polyurethane sealant.

2. Pressure wash the facade areas under gutter, under Roofs.

Gutters

1. Replace gutters (approximately 360 feet), brackets, and mounting hardware. Installation will slope gutters for proper drainage eliminating possibility of ponding of water.

2. Install 4 down spouts per gutter system for a total of 8 down spouts.

Material Performance Criteria (All repair materials must have data sheets in submittal to be considered)

Gravel BUR Repair Materials:

Cap Sheet:

-Thickness: 130mils Minimum -Tensile Strength: 210 lbf/in XMD at 77 degrees Fahrenheit Minimum -Tear Strength: 325 lbf XMD & MD at 77 degrees Fahrenheit Minimum -Elongation: 8% XMD at 77 degrees Fahrenheit Minimum

Cold Applied Adhesive:

-Solids: 100% Minimum -VOC: Low odor -Elongation: 89% Minimum -Dynamic Puncture Resistance: 32.5 J Minimum -Static Puncture Resistance: 20 lbf Minimum -Tensile Strength: 122 psi Minimum

Control Joint Sealant:

-Solids: 98% Minimum -Tear Strength: 65 to 75 psi Minimum -VOC: 40 g/l Maximum -Elongation %: 800 to 900% Minimum -Tensile Strength: 350 to 450 psi Minimum -Adhesion to Concrete: 35 pli Minimum -Color: Limestone

Fabric Reinforcement:

-Tensile Strength: 2” Jaws MD 110 lbs Minimum -Tear Strength: 3,200 gramforce MD(Elmendorf), 73 lbf MD(Trapezoid), 25 lbf MD lbs(Tongue) Minimum -Thickness: .022 in Minimum -Peak Load: 117 lbf/in MD Minimum -Elongation: 125% MD Minimum

PMMA Drain Materials, PMMA Metal Valley & Ridge Cap Materials -Solids: 100% Minimum -VOC Compliant: Maximum 0g/L -Cures in less than 21 minutes -PMMA technology -Must cure with a reactive catalyst -Tensile Strength: 177 lbf.in Minimum -Tear Strength: 178 lbf Minimum -Static Puncture Resistance: 56 lbf Minimum -White top coat

Rust inhibitor with UV reflective coating:

-Metallic content: Minimum 15% -Solids Weight: Minimum 61% -VOC: Maximum 321 g/L -Rust Inhibitor must be included with UV reflective material in one product, not separated.

Full time jobsite inspection and reports must be included from material manufacturer’s representative to ensure repairs are done correctly.

A. Points of Contact:

1. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

2. The Contracting Officer Representative (COR) is responsible for the inspection, technical supervision, and acceptance of the work called for in the contract schedule, including related specifications and contract terms regarding onsite work requirements. Pursuant to the Delegation of Authority (by separate memo), he or she does not have the authority to make changes to the contract in quantity, dollar amount, or time.

1. Coordinate with VA COR before the start of this service. See information below:

A. Government Holidays:

1. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

B. In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Federal Statute

2. Any other day designated by Executive Order

3. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

1. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

2. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

3. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

4. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for

ii. Description of services performed.

iii. Unit Cost billed. iv. Extended amount due.

v. Invoice number, date, and vi.

Contract and obligation numbers.

http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

Other Considerations

• The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

• It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

• Work shall be performed during normal working hours unless otherwise noted by the COR or

PM. Working hours are 0700 – 1630, Monday – Friday.

• The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance. All employees or sub-contractors shall be accountable solely to the Contractor, not the Government.

• The contractor shall be required to coordinate work activities and shutdowns with VA COR and

Project Manager.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The Government will not provide facilities or staging area for the Contractor’s use to support this contract. The contractor is responsible for all shipping, receiving, storage and security of any materials or equipment for the duration of this project.

• The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

• Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

• The Contractor shall notify the COR or Government representative of any accidents requiring medical treatment. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Codes and Standards

The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire

Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), Inspectors

Manual, VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center

Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA

30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with

OSHA and VA Regulations. The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy)

B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer)

E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e. correction of violations, etc.)

I. Hot Work Permit (i.e. responsibilities, procedures, etc.)

J. Emergency Procedures (i.e. responsibilities, procedures, etc.)

K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions.

• Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

• Fire Alarm Pull Stations are unobstructed.

• Smoke Detector smoke caps in use or removed at end of the day.

• Hot Work Permits are current, in use.

• Sprinkler Heads are unobstructed.

C. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area.

• Floor mats and dust tack mats are located at the entrance to construction area.

• Tools and equipment are properly stored.

• Signs installed to restrict patient access (doors locked as needed)

• Dust control measures are in place.

• Barriers are in place and properly sealed.

D. Hazardous Chemicals/Conditions

• Appropriate storage of hazardous chemicals.

• MSDS sheets are readily available on-site.

• Lock out/tag out procedures are in place.

• Hot work permit is current and posted.

E. Clothing

• PPE is available and properly worn.

• Clothing is relatively dust free with the construction area and patient areas.