Attachment 1 - SOW Bldg 1040 Squadron Conference Room VTC Project.pdf

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STATEMENT OF WORK FOR

Hangar 1040 Squadron Conference Room VTC Project

June 2026

PREPARED BY

Aaron J Sanders

362 Training Squadron

SHEPPARD AFB TX 76311

PROJECT MANAGER: Aaron Sanders

PHONE: (940) 676-1808

STATEMENT OF WORK

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PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS:

A. Project Description: The work to be performed under this contract and in accordance with these contract documents consists of furnishing all necessary plant, labor, materials, and incidental related work in execution of Video Teleconferencing (VTC) system installation in the 362 TRS Squadron conference room. The project includes the removal and disposal of existing VTC equipment.

Scope of Work and Phasing Plan is to complete the following tasks.

(1) Remove the existing overhead projector, projector screen, four ceiling mounted speakers, and all associated hardware.

(2) Contractor shall install two 86” monitors on the west wall of the conference room.

Monitors shall have 4K UHD (3,840 × 2,160) resolution with HDMI input connections.

Monitors are not required to be connected to the LAN or the building’s WiFi.

(3) Install Ceiling mounted microphone centered over the conference room table.

Microphone shall be a square 24" ceiling array microphone type capable of covering a 20’ x 30’ area.

(4) Install equipment rack on south wall.

(5) Install recessed network connection points on the south wall with HDMI and USB connection points to facilitate connecting laptops and docking stations to control the displays.

(6) Install Network jacks, patch panels, surge protector, amplifier and switch. Cables and electrical wires shall be ran in ceiling and walls to every extent possible to provide a clean and aesthetically pleasing look. Raceways and connections boxes may be surface mounted if required, but use should be minimized.

(7) Install four new ceiling mounted speakers in existing locations, remove all old speaker wire, install new speaker wire, and make all connections.

(8) Complete all systems connections, programming, and function checks with customer.

(9) Contractor shall include all necessary furniture moving and reinstallation required to complete the work.

(10) All work shall be in the squadron conference room, Room D122 in Building 1040, 613

10th Ave, Sheppard AFB, TX 76311.

B. Location: The work shall be located at Sheppard Air Force Base (SAFB) which is located in Wichita County, in the northern part of Wichita Falls, TX. Project performance period will be a total of 30 calendar days from the notice to proceed (NTP) date to include time to design/construct/deliver materials/assemble/install.

C. Demonstration shall be provided for the operation of the installed equipment.

D. Work hours, utility outages and special conditions:

1. Work hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. At the government’s option and with approval of the contracting officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The contractor shall provide written notice to the contracting officer at least 48 hours before starting the scheduled work.

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2. Occupancy of Premises: The contractor will perform all work with the immediate work area unoccupied. The contractor shall coordinate all work with the facility managers, the contracting officer (CO), and the construction inspector. Before work is started, the contractor shall arrange with the CO a sequence of procedures, means of access, and space for storage of materials and equipment.

3. Utility Outages: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether or not the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

4. The contractor shall remove and reinstall any furniture and equipment to accommodate the contractor’s work.

5. Deliveries to Sheppard AFB must be made to the Missile Road Gate between 7:00AM and 4:00 PM (CST), Monday through Friday (Federal Holidays excluded). Upon arrival at the gate, drivers must have proper photo identification, Bill of Lading information identifying the contract number and items being delivered, as well as the delivery destination on the base. Trucks should be packed to allow search prior to base entry. For security purposes, expect delays in entering the base.

a. Search Pit: Contractor shall access SAFB via the Missile Road gate as indicated on the drawings. All vehicles entering the gate are subject to search. Vehicles over three-quarter (3/4) ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks shall be searched before base access is permitted. Unless the contractor makes special arrangements at least seventy-two (72) hours in advance, such vehicles will be denied base entry outside normal search pit hours at no additional cost to the government.

6. Base Access: The Contractor must obtain personnel passes for all personnel before they may enter the base. Delivery drivers possessing a bona-fide bill of lading with SAFB delivery destination normally do not require personnel passes. The Contracting Officer is the point of contact for personnel passes.

7. Base Fire Regulations: The contractor shall comply with Base Fire Regulations in SAFBI 32-2001, 29 Dec 10. The contractor shall use no explosives or fire in performing the work.

The contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements.

8. Safety: The contractor shall comply with all applicable federal, state and local safety requirements. The contractor is also required to comply with the American General Contractors' Safety Manual and the Occupational Safety and Health Act.

9. Antiterrorism Force Protection: Sheppard Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on Sheppard Air Force Base, you and your sub-contractors are required to obey all orders from Security Forces and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on Sheppard Air Force Base. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, Sheppard

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Air Force Base has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Missile Rd Gate (building #1405) of Sheppard Air Force Base, Texas.

10. Tobacco Use of Air Force Installations: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in “Designated Tobacco Areas.” Tobacco includes, but is not limited to, cigars, cigarettes, electronic cigarettes (e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

11. Use of Cellular Telephones While Operating a Vehicle is Prohibited: In accordance with Air Force Instruction 31-218(I), Para 4-2c(3), vehicle operators on a DOD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hand–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech.

1.2 REFERENCES: (NOT USED.)

1.3 CONTRACT DRAWINGS: SEE ATTACHED.

1.4 EXISTING WORK: In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

A. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

B. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the CO. At the completion of operations, existing work shall be in a condition equal to that which existed before new work started as approved by the CO.

C. The contractor shall provide documentation in the form of drawing markups and/or photographs of existing damage within the work area prior to beginning construction. Any damage that is found that was not documented as existing shall become the responsibility of the contractor to repair.

1.5 SITE PROJECT SUPERINTENDENT: The contractor is responsible for quality control and shall establish and maintain an effective quality control system to include a designated project superintendent who will be on-site at all times while work is in progress. The quality control system shall consist of plans, procedures and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all construction operations, both on-site and off-site. The site project superintendent will be held responsible for the quality of work on the job and shall ensure that all work performed by the general contractor’s forces and by subcontractors is in full compliance with the construction documents. The site project superintendent will be responsible for the overall construction activities at the site, including scheduling, quality and production. The site project superintendent shall maintain a physical presence at the site and shall be responsible for all construction and construction- related activities at the site. Prior to the pre-construction conference, the general contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the contracting officer. This information shall remain on file with the contracting officer throughout the duration

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of the contract and shall be updated in writing by the general contractor in the event of, and at least two working days prior to, a personnel change. The designated on-site project superintendent shall be required to attend the pre-construction conference. The project superintendent shall accomplish the AF Form 103 (Sheppard Air Force Base Construction Permit) prior to starting any work. The project superintendent shall submit the daily manpower and equipment report each day work is accomplished.

PART 2 - TECHNICAL REQUIREMENTS

2.1 GENERAL: Materials, equipment, and installation shall be in accordance with the requirements of the latest version of the applicable codes.

END OF SECTION