Attachment 1- SOW AZO Groundskeeping.pdf

FEDERAL AVIATION ADMINISTRATION

Kalamazoo Airport Traffic Control Tower

5400 Aviation Drive Portage, MI 49002

STATEMENT OF WORK

GROUNDS MAINTENANCE AND LAWN REMOVAL

Kalamazoo Airport Traffic Control Tower

Kalamazoo, Michigan

C.01 Purpose The purpose of this Statement of work is to obtain grounds maintenance services at the Federal Aviation Administration, Kalamazoo Airport Traffic Control Tower (ATCT). See attachment for layout of road, parking, base building and ATCT. Area where lawn care is needed is estimated at six acres.

C.02 Security Requirements Contactor will be granted access to facility by calling facility staff through security gate monitor.

Contractor will be escorted at all times while on FAA facilities.

C.03 Contractor Requirements

(a) The contractor shall furnish all necessary, equipment, materials, labor, and supervision to perform grounds‐keeping and as described herein, at the Kalamazoo Airport Traffic Control Tower (AZO ATCT). All grounds maintenance services shall be performed during the months of April through October.

(b) Equipment, materials, labor and supervision furnished shall be consistent with industry standards for commercial work. Contractors providing proposals for this contract must provide, as an attachment to their proposals, a list of equipment that will be used by the contractor.

Equipment designed and classified for residential use will not be considered.

(c) The Contractor shall provide a point of contact and an Emergency phone number.

C.04 General Requirements The Contractor shall furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein.

The operations to be performed shall include cutting grass, edging, fertilization, collection and disposal of litter and trash, vegetation cutting and removal, under‐brushing, grassing, sodding, sprigging, erosion control, tree and shrub pruning, tree and stump removal, mulching, spring and fall cleanup, and other miscellaneous services as described herein. The use of herbicides to accomplish certain grounds maintenance functions may be permitted if approved by the COR.

Page 1 of 10 Version 1.0, Dated 12/2/2021

C.05 Facility hours Facility operational hours are 17 hour a day seven days a week, from 6:00 a.m. to 11:00 p.m.

The contractor shall perform lawn care activities between the hours of 7:00 a.m. and 4:30 p.m.

C.06 Management The Contractor shall manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services.

Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

C.07 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure labor, equipment, and material are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the Government Representative.

C.08 Herbicides The Contractor shall be licensed by the applicable State agency to provide vegetation control in the categories specified in this contract. All work shall be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local, and activity laws and requirements.

C.09 Control Methods The Contractor shall utilize only herbicides registered by the Environmental Protection Agency.

Use shall be in strict compliance with label directions for the control of the target weeds.

Herbicides selected, application rates, and application techniques shall have the prior approval of the COR and CO.

C.10 Contractor's Superintendent During the execution of all work involving the handling and/or use of herbicides, the Contractor shall give the job his personal supervision or shall have on the job a responsible and competent representative with the authority to speak and act for him. The whereabouts on the activity of the supervisor shall be made known to the Government Representative at all times when work is performed.

C.11 Uncertified Personnel Uncertified personnel who apply pesticides shall have been employed in weed control for a minimum of 30 days and have received training in:

(a) Selection, application, and evaluation of appropriate control procedures.

Page 2 of 10 Version 1.0, Dated 12/2/2021

(b) Safe and effective application techniques, and the calibration and use of all equipment required.

(c) Handling, storage, and transfer of pesticide materials as required.

(d) Reading, interpreting, and following herbicide label instructions.

(e) Use and maintenance of all required safety equipment.

(f) The consequences of preparing a herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

(g) Procedure for handling herbicide spills, including reporting procedures.

(h) The security of vehicles and equipment.

C.12 Pesticide Use Records The Contractor shall prepare, submit, and maintain daily records of herbicide usage. This record shall be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records shall be made available upon request for inspection, and shall be forwarded to the ACO with the monthly invoice for each month following the month of operation. Records which are rejected by the ACO due to improper preparation shall be resubmitted by the Contractor at no additional cost to the Government. STATE CERTIFICATES for All Personnel will be tendered to the COR. To be kept on file with the Contracting Officer.

C.13 Continuity of Services.

To ensure continuity of essential services, the successful bidder shall be prepared to fully commence work on the start date of this contract, and should not assume that Government or previous Contractor employees will be available to guide, direct, or specifically orientate each Contractor employee.

C.14 Grass Cutting All grassed areas located within this maintenance level shall be cut to a uniform height at three

(2) inches at the frequencies or once per week or as requested. If any bare ground within the limits of an area becomes vegetated with grass, weeds, or other similar growths through natural spread, i.e., not artificially planted, it shall be maintained as part of the basic contract.

Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed. Such debris includes but is not limited to paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the maintenance area, and shall include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris shall be disposed off the activity the same day as collected. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment shall have sharp cutting edges

Page 3 of 10 Version 1.0, Dated 12/2/2021 which produce a neat, clean, and even cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil shall not be permitted. Ground speeds and mower speeds shall be synchronized to assure effective cutting action. After cutting, grass shall have a uniform height. Grass clippings shall not be windowed or allowed to be deposited in piles or clumps. Grass clippings shall be uniformly distributed over the mowed area. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, and other similar objects shall be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of "weed eater" type equipment, or by herbicide treatment. Trees and shrubs shall not be damaged by trimming operations. Trimming with herbicide treatment shall be confined to an area extending 12 inches from the object being trimmed. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor's work shall be repaired or replaced by the Contractor at no cost to the Government. Trimming operations shall be considered a part of grass cutting and shall be accomplished concurrently (same day) with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Grass clippings and trimmings shall be removed from sidewalks and other paved areas the same day the grass is cut.

C.15 Edging All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas located within this maintenance level shall be edged in accordance with the frequencies specified above (C.014). Edging shall create an l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging shall be by mechanical means. The edging operation shall include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement shall be established and maintained. The edging operation shall produce neat, clean lines along the sides of sidewalks and other areas edged, and shall be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas shall be removed during the edging operation:

(a) Sidewalk and driveway expansion joints and cracks.

(b) Street/driveway curbing expansion joints.

(c) Cracks between curbing and street/driveway pavement.

For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides shall not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges (sidewalks, etc.). Debris generated by edging operations, which falls on or

Page 4 of 10 Version 1.0, Dated 12/2/2021 is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, shall be removed from the site the day of the edging operation and disposed off the activity.

C.16 Tree, Plant, and Shrub Pruning Shrubs, bushes, hedges and cultivated plants shall be pruned (2) two times per season to maintain a healthy and neat appearance. All clippings and debris shall be removed from the site the same day and disposed of off the activity.

(a) Additional Services for Trees

(1) Dormant Oil. Reduces the population of scale insects during dormant Periods.

(2) Spring Fertilization. Improves disease and insect resistance, and drought tolerance, during summer months

(3) Spring Pest Control. Protects young foliage by reducing leaf chewing insects.

(Foliar fertilizer)

(4) Summer Pest Control. Continued protection against bagworms and mites.

(5) Fall Fertilization. Deep root feeding for winter hardiness and spring vigor.

(b) Pruning shall be accomplished so as to:

(1) Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges.

Hedges shall be sheared or pruned, as appropriate, to maintain their established shape and appearance.

(2) Remove dead, damaged or diseased wood. If the entire shrub should die, remove the entire shrub to 6 inches below ground level. The hole and any other surface damage caused by removal shall be filled with topsoil, fertilized, raked and seeded.

(3) Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

(4) Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

Page 5 of 10 Version 1.0, Dated 12/2/2021

C.17 Cultivation and Mulching of Shrubs, Hedges, and Flower Beds Shrubs, hedges, and flower beds shall be cultivated and mulched annually. Cultivation includes weeding of shrubs, hedges, and flower beds. Cultivation shall be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edger’s, and to provide proper care for the plants, but in no case less than l8 inches.

Cultivation shall be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation shall be considered part of cultivation. All edges shall be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging shall be realigned as needed.

Mulch in bed areas such as wood bark chips, pine straw, etc., shall be well groomed after removal of weeds, rocks, etc. Additional mulch, of the same type as existing, shall be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch shall be mulched to a minimum depth of (2) two inches with an excellent grade of oak mulch.

A vegetation killer will be applied once per month April through October, to provide Weed control in all landscape beds, gravel beds, tree rings, sidewalk cracks, and parking areas.

C.18 Fertilization The Contractor shall furnish and uniformly apply a complete balanced fertilizer, broadleaf and crabgrass control for each season as defined below.

(f) Spring Application (April). Complete balanced fertilizer, broadleaf and crabgrass control.

(g) Early Summer Application (May‐June). Complete balanced fertilizer, broadleaf and crabgrass control.

(h) Summer Application (June‐July). Complete balanced fertilizer, broadleaf and crabgrass control.

(i) Late Summer Application (June‐July). Complete grub control.

(j) Early Fall Application (August‐September). Complete balanced fertilizer, broadleaf and crabgrass control.

(k) Late Fall (October).

(1) Slow Release Fertilizer for root development

(2) Aeration. Reduces compaction, helps control thatch and increases water penetration

C.19 Trash and Litter Collection and Disposal.

The Contractor shall collect and dispose of trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in performance of all grounds maintenance activities. All trash and liter shall be removed and disposed of the same day as collected.

Page 6 of 10 Version 1.0, Dated 12/2/2021

C.021 Definitions As used throughout this sow, the following terms shall have the meaning set forth below. Additional definitions are in the "DEFINITIONS" clause, Section I.

(a) Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

(b) Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the ACO is intended unless stated otherwise.

(c) Contracting Officer Representative (COR). The individual designated by the Contracting Officer to administer the contract. Throughout this contract, the term COR will be used to refer to the individual designated to administer the contract or his/her designated representative. See the "DEFINITIONS" clause, Section I.

(d) Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

(e) Contractor Representative. A foreman, superintendent, or manager assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

(f) Contract Discrepancy Report (CDR). A report issued by the ACO to the Contractor when performance is unsatisfactory. The Contract Discrepancy Report requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.

(g) Debris. Debris includes, but is not limited to, paper, cans, bottles, limbs, pine straw and pine cones, leaves, rocks, and other similar items.

(h) Diameter at Breast Height (DBH). Diameter at Breast Height, as measured 4.5 feet above ground level.

(i) Engineered Performance Standards (EPS). Engineered Performance Standards is a Department of Defense standard for determining man‐hour requirements to perform various types of maintenance, repair, and housekeeping tasks.

(j) Environmental Protection Agency (EPA). The Federal agency delegated with authority to enforce the Federal laws which are concerned with pollution of the environment.

(k) Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

Page 7 of 10 Version 1.0, Dated 12/2/2021

(l) Government Representative. The person(s) whom the ACO will designate by name and/or position title to conduct liaison between the Contractor and the ACO on matters pertinent to this contract and be his/her authorized representative.

(m) Grass Cutting. Grass cutting shall include cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

(n) Maintenance Level. A designation used to specify the frequency of services and type of grounds maintenance required on a land parcel.

(o) Parcel. A given area of land. Each area shown on maps accompanying this specification is divided into various parcels.

(p) Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment.

"Shearing" means clipping all growth on a plant at a uniform distance and shape.

(q) Quality Assurance Program. A program implemented by the Government to provide some measure and control over the quality of services received. It is emphasized that the Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

(r) Quality Assurance Evaluator (QAE). The Government employee responsible for the daily monitoring of Contractor performance.

(s) Quality Control (QC). A method used by the Contractor to control quality of goods and/or services provided.

Page 8 of 10 Version 1.0, Dated 12/2/2021

H

G

D

C

A ii

K

IL

G O

R E

L

IN

E A T

F

.A .A

L �i

�2 , .. --7 (/

I I

RE

LO

CA

TE

D

PE

Rl

!JE

TE

R

RO

AD

AN

O

FE

NC

E

I I

PR

OP

O

SE

D

\P

AR

KI

NG

I I I I

AF

FI

C

CO

NT

RO

L \TO

W

ER

PS

OP

OS

ED

A

IR

T R

-l l

-1, OB

ST

RU

C

TIO

N

FR

EE

Z

ON

fl

BE

NC

HM

AR

X

A

IR

PO

RT

R

EF

ER

EN

CE

P

OI

NT

BR

AS

S

DI

SC

I

N

AB

AN

DO

NE

D

C0

NC

LIG

HT

B

AS

E

N

.7

.9

EL

.3

I I I I I I I I I I I I I I I I I I I I

EX

IS

TIN

G

SA

NI

TA

RY

S

EW

ll

(E

AS

EM

EN

T

NO

T

SH

OW

N)

OV

ER

AL

L

SI

TE

SC

AL

E:

1"

0�

'o

Q:'.

J z w

::r:

SU

GG

ES

TE

D

LO

CA

Tl

ON

O

F

TE

MP

OR

AR

SE

CU

RI

TY

F

EN

CE

(D

UR

IN

G

CO

NS

TR

UC

TIO

N)

CO

NT

RA

CT

OR

S

HA

LL

D

EV

EL

OP

A T

EM

PO

RA

RY

S

EC

UR

IT

Y

FE

NC

E

RO

UT

IN

G

PL

AN

'IH

IC

H

'M

LL

S F

'A

RA

TE

C

ON

ST

RU

CT

IO

N

AC

Tl

\/nJ

ES

F

RO

M

TH

E A.

O.

A.

A

RE

A.

rE

MP

OR

AR

Y

FE

NC

E

SH

AL

L B:

P

LA

CE

D

NO

C

LO

SE

R

TH

AN

0'

TO

G

RA

DI

NG

L

IM

ITS

FO

R

TH

E

PR

OJ

EC

T l'i1 11L

E

RE

t.lA

IN

IN

G

)IJ

TS

IO

E

OF

T

HE

0B

ST

RU

CTl

0N F

RE

E

ZO

NE

TH

IS

P

LA

II

SH

AL

L

BE

S

UB

MI

TT

ED

TO

HE

.A .A

FO

R

RE

VI

EW

A

NO

A

PP

RO

VA

L.

UP

ON

AP

PR

OV

AL

TH

E

TE

MP

OR

AR

Y

SE

CU

RI

Tf

F

EN

CE

S

HA

LL

B E

CO

MP

LE

lEL

Y

IN

ST

AL

LE

D

PR

IO

R

TO

C G

.iM

EN

CE

ME

NT

O

F

AN

Y

OT

HE

R

CO

NS

TR

UC

TIO

N

AC

TIV

IT

IES

T[

MP

OR

AR

Y

FE

NC

IN

G

SH

AL

L

MA

TC

H

EX

IS

TI

NG

P

ER

IM

ET

ER

F

EN

CE

. 1 0'

M

IN

HE

IG

HT

EX

IS

lN G

PE

RI

M

ETE

R

FE

NC

E

0'

N

1"

O"

C

CN

TR

L

P A

AK

W

Y, S U

ITE

lL

A N

T.._

C

EO

l<Q A

LO

CA

TIO

N

MA

P

SC

A

LE

S

S

HO

W N

FO

R

X

S

H

EE

T

AD

JU

S

T S

CA

LE

S F

O R

O

TH

ER

S

IZ

ES

P

H

1•"

"n il"

"'0

','lil' r-

D

EP

AR

TM

E N

T O

F T

RA

N

SP

O

RT

AT

IO

N

B

D

E R

V I A T

I

M

IN

IS

T

R A

T I

L A M A

Z O O

A T

C f

F A C

IL

IT

Y lv1

V E R A L L

S

IT

E

L A Y O U

(K

L A

M A

Z O

O

B A ffi E

R

E

IN

E R

N A

T

IO

N A

L A

IR

P

OR

T

Page 9 of 10 Version 1.0, Dated 12/2/2021

Page 10 of 10 Version 1.0, Dated 12/2/2021