Attachment 1 SOW and Appendix 1-4.pdf

Solicitation Number 6913G620Q300058 V3352062

General Purpose Railway Railcar Spotter Vehicles

ATTACHMENT 1

STATEMENT OF WORK (SOW)

1. 0 RAILWAY CAR SPOTTERS FOR PORTSMOTH NAVAL SHIPYARD

1.1 BACKGROUND

The United States Naval Facilities engineering and Expeditionary Warfare Center (NAVFAC EXWC) located in Port Hueneme, CA provides acquisition and contract management to Public Works affiliated support for U.S. Naval Facilities. This includes rail road equipment and infrastructure support. The Volpe National Transportation Systems Center (Volpe Center) within the U.S. Department of Transportation provides railroad related technical and acquisition support to NAVFAC through a Memorandum of Agreement.

The Navy rail fleet is in critical need of modern equipment to increase the efficiency, reliability, and safety of operations on U.S. Navy installations. This modernization program is a priority for the U.S.

Navy. The Volpe Center is working to increase the U.S. Navy’s locomotive mission capability by providing acquisition management and technical support for this rail upgrade.

1.2 OBJECTIVES

This specification is for the purchase of a quantity of two diesel-engine railway car spotter vehicles.

These car spotters are intended as replacements for obsolete Navy locomotives that remain in service but are beyond their expected life expectancy and are no longer supported by the OEM. The car spotters are intended for use in and around shipyards, railroad yards and dock shipping areas for locating and moving railway equipment. The mobility of the car spotter on rails, unimproved and paved surfaces, makes it suitable for moving any type of wheeled equipment where and as desired.

1.3 REFERENCES

a) 300-ton M-1 Flat Car (Appendix 1)

b) 140-ton Flat Car (Appendix 2)

c) Rail Clearances.pdf (Appendix 3)

d) Cleat-Shop Drawing.pdf (Appendix 4)

1.4 CLIN 00100 – CAR SPOTTERS

The Contractor shall provide a quantity of two (2) diesel-engine railway car spotter vehicles. The car spotters shall, as a minimum, be in accordance with the requirements of this specification and shall be the manufacturer’s standard commercial product with the allowance of minor modifications to meet the specifications herein. When specific requirements are not stated herein all items listed as standard equipment in the contractor’s published specification brochures and catalogs, or normally furnished to commercial customers as standard equipment, shall be furnished.

The car spotters shall be equipped with all components necessary to enable it to function reliably and efficiently in sustained operation. The car spotters shall conform to all Federal laws and regulations applicable to the manufacturing, safety, and pollution standards that are in effect for this type of equipment at the time of manufacture. Car Spotter Minimum Requirements include:

a. The car spotter shall be designed to operate on North American standard rail gage (56.5 inches) and shall be capable of lowering and raising the flanged guide wheels for rail-to-road and road-to-rail transfer from the operator’s seat.

General Purpose Railway Railcar Spotter Vehicles

b. The car spotter shall be capable of crossing over semi-exposed rails, and transferring from road-to-rail and rail-to-road operation with no sign of instability and no loss of control including places where the running surface of the railroad track is above the adjacent surface 2-inches or less.

c. The car spotter shall show no sign of damage or permanent distortion after operation at maximum capacity.

d. The car spotter shall be capable of providing maximum tractive effort without the use of a weight transfer type coupler system. No weight transfer of any kind shall be permitted.

e. The car spotter shall offer a starting tractive effort of 60,000 lbs.

f. Railway rolling stock to be used with the car spotters includes: 4-axle general purpose flatcars, 8-axle 140-ton depressed center flatcar, and 12-axle 300-ton M-1 special purpose flatcar. The car spotters shall be capable of efficiently maneuvering each type of railway rolling stock through a 125-foot radius curve from a stopped position when coupled at either end in forward and reverse directions. This may be accomplished using alternative coupler designs, such as pivot couplers or extended couplers. The car spotter shall be equipped with longer than standard-length train-air air hoses if necessary to maneuver the railway cars though the curves.

Car spotters also under normal operation shall successfully maneuver a loaded 300-ton M-1 flatcar up a 3-percent grade from a stopped position when coupled at either end in forward and reverse directions.

g. The car spotters shall not interfere with track sidings or raised curves, including dry-dock clearances, cleats and bollards, etc. The spotter shall conform to the requirements of AAR “Plate-F” clearances in addition to more stringent clearance requirements specified here and in Reference c.

• Portions of existing buildings/infrastructure require a clearance of 5.83 feet from centerline of track on both sides of track.

• The extreme horizontal curve at the site is 125-ft radius curve. Additionally, there is a section of track with the following: 51.6 ft. of tangent track between two opposing curves, 150-ft. radius and 294-ft. radius.

• Extreme dock edge cleat clearance is 5.49-ft. from train rail baseline to cleat centerline. Cleat is mounted on a 12” tall concrete base. Extreme cleat base clearance is 4.37-ft from train rail baseline to 12” tall concrete base. See Reference c and Reference d.

h. Provision shall be made to determine from the operator’s seat when the rail guide wheels can be safely lowered when transferring the car spotters from road-to-rail use.

i. The car spotters shall be a commercially available model previously tested and approved with minor modifications as required to meet the requirements of this work statement and designed to provide power to four rubber tires to provide rubber tire traction on-rail use and rubber tire traction on-road use.

j. The car spotter shall be powered by a properly sized diesel engine meeting the current EPA Tier 4 Final emission regulations for new manufactured equipment.

In addition, the following equipment shall be included with each of the two railway car spotters:

a. Air bell – quantity one (1) per unit

b. Air horn – quantity one (1) per unit

c. Air conditioners and cabin heaters of sufficient size to provide operator comfort in ambient air temperature extremes.

k. Cold Weather Package (heaters for engine oil pan, fuel tank, hydraulic reservoir, and transmission oil) – quantity one (1) package per unit. Cold weather package shall utilize

General Purpose Railway Railcar Spotter Vehicles standard 20A 125VAC NEMA 5-20 connections. No more than two (2) 20A circuits shall be required for full energization of the cold weather package. If multiple receptacles are utilized, each receptacle shall identify the functions powered.

l. The car spotter shall be equipped with visibility cameras and cab-mounted monitor. Cameras shall provide a clear view (to the operator in the cab) of the front and rear of the railcar spotter, couplings, and clear view of the movement of the track wheels as they engage and disengage the rail. Cameras shall not have the ability to record, store or broadcast video or still images, and shall provide a live video feed only to the cab located video monitor(s).

m. Battery tender unit utilizing standard NEMA 5-20 connections.

n. Handholds, platforms, and railings shall be provided for the safety of operating personnel and shall conform to the requirements of CFR part 229 and 231, and AAR regulations.

d. Custom Paint and Stenciling: paint each unit Safety Yellow with Navy Blue or Black trim;

legibly stencil in navy blue or black color the unit number on both sides of each railway car spotter.

e. LED Work Lights, minimum two front and two rear.

f. Lubrication system, Single Point High Pressure. This function shall lubricate all locations requiring lubrication to the maximum extent possible. Any remaining lubrication points requiring regular attention shall be easily accessible without the use of special tools or ladders.

g. Mirrors, Heated (Left and Right Front).

o. Remote Emergency Stop Control – The car spotter shall not be equipped for use via radio remote control operation except for Emergency Stop Control.

h. The car spotters shall not be equipped with cellular or GPS based equipment monitoring systems. If this equipment is part of the base model, it must be removed prior to delivery.

i. Remotely (from cab) activated decoupling of cars.

j. Automatic sanders that can be engaged from the cab. Sand reservoirs shall be accessible and fill-able without special equipment or ladders.

k. Each railcar spotter shall be provided with an auxiliary compressed air line and hose reel of sufficient length to provide air to all pneumatic tires.

l. Each car spotter shall be equipped with a portable fire extinguisher.

m. Manuals: The Contractor shall supply one complete set of commercial manuals for each unit, including operation, maintenance, and parts with each railway car spotter. The parts manuals shall list the contractor’s part numbers, as well as the component and equipment manufacturer’s part number, as applicable. A recommended itemized spare parts list with costs shall be provided.

n. One-year supply of spare parts for each unit as identified in the recommended itemized spare parts list shall be delivered with each car spotter and shall be inspected for completeness before acceptance. This does not include fuel and lube oil. If applicable, one set of any special and unique tools necessary to perform preventative and corrective maintenance shall also be provided with each car spotter.

1.5 TRAINING

The Contractor shall provide two days of classroom and hands-on training for 6-8 operators on-site at the delivery location upon delivery or within fourteen (14) days following delivery of the car spotters and in cooperation with the government. The contractor shall also provide a video training course on DVD within this timeframe. The video shall verbally and visually provide the users with all the information required for maintenance and operation of the car spotter and its components using the provided commercial manual as a baseline.

General Purpose Railway Railcar Spotter Vehicles

1. Classroom Training

a. Virtual Tour of all Training Materials

b. Q & A on Training Literature and Documentation

2. Hands-On Training

a. Walk around safety and equipment inspections, features, and component location

b. Operator maintenance responsibilities

c. controls and indicators in-cab review and description

d. Road/Rail operations, mounting and dismounting the rail

e. Coupling and uncoupling of railcars

f. Car spotter/train air brake systems

g. Railcar maneuvering and parking techniques

h. General rail safety and best suggested practices

i. Q & A on hands-on training

1.6 WARRANTY

The standard commercial warranty shall apply: For example: 2-year or 4,000 hours (whichever occurs first) of operation.

1.7 DELIVERABLES AND SCHEDULE

The two railway car spotters, including complete tools, parts, and publications/manuals, shall be preserved and packed in accordance with the contractor’s standard commercial practice and shall assure acceptance by common carrier and provide product protection against deterioration, loss, and damage during shipment, handling, and storage. An identification plate, permanently marked, shall be securely mounted in the cab or on the frame. The identification plate shall contain the following information:

a. Car spotter manufacturer’s Model Number and Serial Number

b. Can spotter manufacturer’s Name and Address

c. Car spotter Date of Manufacture

d. Manufactured for the U.S. Navy - Portsmouth Naval Shipyard - Kittery, Maine

Delivery and Schedule

a. The Contractor shall contact the Contracting Officer Representative (COR) and provide a courtesy email to the Contracting Officer for confirmation of schedule dates of the inspection at Contractor’s plant for approval before shipment.

b. Both car spotters, including complete tools, parts, and publications/manuals, shall be delivered within 90-days after contract award.

c. Delivery destination for both railway car spotters is Portsmouth Naval Shipyard, Kittery, ME 03805.

d. Warranty documents shall be submitted at the time of equipment delivery.

e. Training shall occur at Portsmouth Naval Shipyard and is to occur within fourteen (14) days following delivery of the car spotters. The contractor is responsible for initiating the process for security clearances of all employees participating in the delivery, set-up and training.

f. The Contractor shall provide a drawing/schematic to the Government detailing paint scheme for review within one week following contract award. Car Spotter unit numbers are to be provided by the government at contract award.

g. Deliverable Timetable: The specific deliverables for this contract are listed below in Table 1.

General Purpose Railway Railcar Spotter Vehicles

Table 1, Deliverables and Dates

Task Deliverables Deliverable Dates CLIN 00100 Drawing/schematic detailing Paint

Scheme Within one week following contract award

CLIN 00100 a. Two Car Spotters including manuals and one year supply of spare parts.

b. On-site Training

a. Car spotters, manuals and spare parts to be delivered no later than ninety (90) days following award.

b. Training to occur within fourteen (14) days following delivery of car spotters.

Optional

CLIN 00200

Extended Field Support Two trips to be planned around 6 months and 12 months following award. Not to exceed September 30, 2021

1.8 OPTION CLIN 00200 – EXTENDED FIELD SUPPORT

This option is for a total of two separate trips including travel and labor coverage for manufacturer field service personnel to perform maintenance and minor repairs in the field. Each trip will provide material, parts, and service to both car spotters at near 6-month intervals (6 month and one-year) following delivery and shall be used for manufacturer’s recommended maintenance and warranty items. On-site support will take place at Portsmouth Naval Shipyard, Kittery, ME, 03805. The work proposed in this option shall not extend beyond September 30, 2021.

1.9 GOVERNMENT REVIEW AND ACCEPTANCE

Technical inspection and acceptance of all work, performance, reports, and all deliverables under this contract shall be performed at the delivery location of Portsmouth Naval Shipyard, Kittery, ME, 03805, by the Contracting Officer Representative.

Contract deliverable items rejected shall be corrected in accordance with the applicable clauses and specifications. Unless otherwise stated in the contract, the Government requires a period not to exceed thirty (30) calendar days after receipt of the final deliverable item(s) for inspection and acceptance or rejection. Final acceptance rests with the Contracting Officer or designee.

Acceptance will take place after all deliverables are determined to be in compliance with this work statement including dynamic testing.

The Government has the right to inspect all supplies required by this contract, to the extent practicable, at any and all places and times and in all circumstances or event before acceptance.

Dynamic testing shall be performed to show that the proposed car spotters will be capable of performing functions throughout the Navy yard. Areas of concern include extremely small radius rail curves and wayside obstacles and clearances, as shown in References c and d (Appendix 3 and 4).

Dynamic testing shall include operating the spotter cars throughout the facility coupled to railway rolling stock to assess operation and wayside clearances. Railcar spotters will not be accepted if physical interferences exist with trackside obstacles identified in this statement of work. Acceptance testing may include the following:

a. Witness car spotter(s) under normal operation successfully maneuver loaded railcars over a 3-percent grade (starting from a stopped position on the grade) when coupled at either end in forward and reverse directions.

General Purpose Railway Railcar Spotter Vehicles

b. Witness dynamic testing on rail segments chosen by the Government to be sure the equipment can operate and negotiate curves and grades safely and function properly and as designed. Rail segments include but are not limited to a section of track with a 125-ft radius curve, and a section of track with the following: 51.6 ft. of tangent track between two opposing curves, 150-ft. radius and 294-ft. radius.

1.10 SUSTAINABLE ACQUISITION REQUIREMENT

To the maximum extent possible and consistent with the Federal Acquisition Regulations Part 23, the Government requires during the performance of the work under this Statement of Work (SOW) the Contractor to provide or use products that are: energy efficient (ENERGY STAR® or Federal Energy Management Program (FEMA)-designated); water-efficient; biobased; environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives); made with recovered materials; or non-ozone depleting that minimize or eliminate, when feasible, the use, release, or emission of high global warming potential hydrofluorocarbons, such as by using reclaimed instead of virgin hydrofluorocarbons. Unless otherwise identified in this SOW, each recovered materials or biobased product provided and delivered must meet, but may exceed, the minimum recovered materials or biobased content of an EPA- or USDA-designated product. The sustainable acquisition requirements specified herein apply only to products that are required to be: (1) delivered to the Government during contract performance; (2) acquired by the contractor for use in performing services (including construction) at a Federally-controlled facility; (3) furnished by the contractor for use by the Government; or (4) specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance.

1.11 ATTACHED APPENDIX 1-4

1) Appendix 1 – 300 Ton MT Flat Car

b) Appendix 2 – 140 Ton Flat Car

c) Appendix 3 – Rail Clearances

d) Appendix 4 – Clean Shop Drawing

M -1

R A

IL

C

A R

Appendix 1

R A

IL

C

A

R A

IL

C

R A

IL

C

RA

IL

C

A

Appendix 2

RA

IL

C

Deck Length: 40'-0" Deck Width: 9'-6" Extreme Width @ gussets: 10'-6" Couplers extend 1'-10" from deck Wheel diameter: 33" Distance between truck centers:

24'-6" (approximate) Axle spacing: 5'-0" Distance between decks on coupled cars: 4'-5".

Relevant Car Markings:

"Built by THRALL Car MFG Co. C.H.H.L."

"NEW 6-65"

"BLT 6-65"

"CACY: 258000, LD LMT: 258400, LT WT 56600"

Markings at Coupler & Drawbar"

"FS3975"

"PAT D"

"B-E60A-HT ASF"

Axle Markings:

"Timken Class G"

140 TON DEPRESSED FLAT CAR

TO

N

D

EP

RE

SS

ED

F

LA

T

C

TO

N

D

EP

RE

SS

ED

F

LA

T

C

SHEET 1 OF 9

A APPENDIX 3

SHEET 2 OF 9

SHEET 3 OF 9

SHEET 4 OF 9

SHEET 5 OF 9

SHEET 6 OF 9

SHEET 7 OF 9

SHEET 8 OF 9

SHEET 9 OF 9

It was agreed that the in lieu of specified galvanizing with a top coat, that a three-coat epoxy polyamide system will be acceptable.

x

3/21/2019

Top Coat to be "Safety Yellow" in accordance with ASTM D4541/ASTM D33636, Per Spec 05 30 00.01 section 2.6.3

APPENDIX 4