Attachment 1 - SOW 363 TRS Conference Room.pdf

STATEMENT OF WORK

Design & I n s t a l l 3 6 3 d T R S C o n f e r e n c e R o o m A V S y s t e m

1. SCOPE: The contractor shall furnish all labor, supplies, parts, materials, equipment, products, tools, and any other items, to perform all operations required by this statement of work to design and install a Q SYS AV system in the 363d TRS conference room (520 Missile Road, building #1025, Sheppard AFB, TX).

2. PRINCIPAL FEATURES: The main purpose of the project is to design, install and upgrade the 363d TRS conference room to current industry standards. The system must be able to operate within the AFNET network and possible commercial network connections that meets current cyber standards. The system should be Microsoft TEAMS certified and all components must be TAA compliant. The system must be able to interface in with all Air Force approved machines and should be BYOD (bring your own device) compatible.

The 363d TRS conference room is used mainly for meetings and training, with the required option to include remote attendance. The new AV system must be able to capture presenters with fidelity. The system should also be able to clearly capture questions and discussion in the room, though the priority is the main trainer/speaker. The system should allow online participants to hear the speaker clearly above room noise. Extraneous room sound (chairs squeaking, paper rustling, etc.) should be minimized and the speaker content prioritized.

Resultant recordings should mirror these priorities.

2.1. Contractor will measure all required areas and survey the sites as needed to ensure the correct number of parts, hardware, components, cables, etc. are available to complete the project.

2.2. Systems installation will include any custom fitted mounts to fit securely around corners, squared columns, wall protrusions, etc. Design and recommended equipment must meet all industry standards, be TAA compliant, and compatible with the Air Force Network.

2.3. The contractor shall purchase and install all equipment, wiring, and other supporting hardware to modernize the current AV system in the 363d TRS Conference Room.

2.3.1. List of Required Components:

• Q-SYS networked, fully automated AV system

• 98” Christie TAA-compliant LCD displays (2 EACH), wall-mounted at the front center of the room

• 55” Christie TAA-compliant LCD display (1 EACH) for use as a conference tabletop comfort monitor

• Tabletop control tablets (2 EACH) one for the main conference table and one for two flexible seating locations in the room

• Ceiling-mounted speakers with amplifier (4 EACH)

• Ceiling-mounted microphones and wireless microphone systems (2 EACH) (handheld and lapel combo)

• Equipment rack, network switch, surge protector, UPS, patch panel, along with all programming and installation

2.4. The contractor is responsible for removal of all existing AV equipment and leave in designed area on site.

3. CONTRACTOR RESPONSIBILITIES:

3.1. CONTACT: As the conference room is routinely in use throughout the week, the contractor must contact the POC listed in the contract to coordinate the installation timeframe to ensure there is no mission disruption.

3.2. INSTALLATION: Installation should occur during normal duty hours, from 7:00 a.m.

to 4:00 p.m., Monday through Friday, exclusive of Federal holidays. The installation may occur outside of normal duty hours, if agreed upon by the contractor and customer and performed at no additional expense to the government.

3.3. DOCUMENTS AND PASSWORDS: The Contractor shall provide the customer all paperwork, manuals, and documents for the installed system and equipment. The Contractor shall also provide all system passwords so troubleshooting, and system updating can be performed by the customer’s internal IT personnel. While the customer plans to access the system when necessary, the customer will not access a system if accessing it will affect or void a warranty.

3.4. PERSONNEL: The contractor is responsible for ensuring proper documentation is received for personnel and vehicle passes in time to avoid any delay in project start or performance.

3.5. QUALIFICATIONS: The contractor shall ensure that all employees installing equipment are trained and qualified.

3.6. UTILITY OUTAGES: If an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government. The contractor shall provide notice in advance of any scheduled outage.

3.7. DISPOSAL: Contractor shall dispose of all boxes, packaging, and shipping materials, according to local and state guidance. All materials and debris generated by this project shall be removed from the job site at the end of each workday and shall be removed from the base and disposed of by the contractor at the end of the job. It shall be the responsibility of the contractor to assure proper loading of all vehicles used for transport of material and wrapping, cardboard, etc. shall be placed in tightly closed metal containers for daily disposal. All cleanup activities shall be accomplished by the contractor at no additional cost to the USAF

3.8. EQUIPMENT HANDLING: The contractor shall be responsible for the receipt, unloading, security, and handling of all equipment and materials. The contractor shall coordinate proposed storage areas with the USAF Point of Contact.

4. BASE ACCESS: Contractor shall comply will all base access requirements.

4.1. Upon arrival at the gate, drivers must have proper photo identification, Bill of Lading information identifying the contract number and items being delivered, as well as the delivery destination on the base. Trucks should be packed to allow search prior to base entry. For security purposes, expect delays in entering the base.

4.2. Search Pit: Contractor shall access SAFB via the Missile Road gate as indicated on the drawings. All vehicles entering the gate are subject to search. Vehicles over three-quarter (3/4) ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks shall be searched before base access is permitted. Unless the contractor makes special arrangements at least seventy-two (72) hours in advance, such vehicles will be denied base entry outside normal search pit hours at no additional cost to the government.

5. SAFETY: The contractor shall comply with the following safety requirements while performing work under this contract:

5.1. Base Regulations: The contractor shall conform to all base regulations, directives, and other requirements pertaining to security, safety, traffic, fire and personnel clearances.

5.2. All vehicles operated by the contractor will obey all traffic signs and laws while operating on the compound.

5.3. Welding: Welding permits (received from US Fire Protection Officials) are required for all welding, brazing, soldering, and cutting work. The contractor shall notify the US Fire Department, at least 24 hours prior to commencing work. The contractor shall notify the fire department at least one hour prior to commencing work, and when the work is complete. A fire extinguisher must be readily available during all welding type operations.

5.4. The prevention of fire is imperative during construction projects. The contractor is responsible for enforcing fire safety in his work area.

5.4.1. Smoking is prohibited inside buildings and within 15 meters (50 feet) of all buildings on Sheppard AFB.

5.4.2. Burning of trash and rubbish at the construction site is strictly prohibited.

5.4.3. All tar pots/kettles must be approved by the fire department prior to use.

5.4.4. The contractor must not use gasoline or diesel fuel for cleansing parts or surfaces.

Flammable liquids shall be stored at least 15 meters (50 feet) from flame and heat sources.

5.4.5. Electrical extension cords may be used on a temporary basis to provide tools and equipment. Do not overload extension cords. Frayed or spliced extension cords are prohibited.

5.4.6. The contractor must report all fires to the fire department. Upon discovery of a fire, yell, “Fire! Fire! Fire!” and evacuate the area. Attempt to extinguish the fire only if it is safe to do so. Go to the nearest phone and notify the fire department.

CONTRACTOR “RULES OF ENGAGEMENT”

-- The following is a briefing that will be given by a security escort to all contractors prior to their entrance on the installation:

-- You will not be allowed into any areas, especially living quarter areas, unescorted. Visitors are not allowed to bring any hand-carried items (with the exception of personal items and tools) into the area without written permission. Is there anyone who has any hand-carried items? (Verify the authorization -- search items with the assistance of security forces).

-- The following are prohibited items: wear of any type US military uniform; cellular telephones, mobile radios, beepers, pagers, or any other type of communication device; still cameras or video recording devices; contraband (weapons, drugs, etc.). If you have any of these items, I will secure them now.

-- You are not allowed to bring vehicles into the area unless the vehicle is absolutely mission essential. If any vehicle(s) are coming into the area, I must verify authorization and search all vehicles with the assistance of a security force military working dog (MWD) team. No visitors will be allowed to drive into the area except in unique circumstances.

-- If you are in a convoy, follow your escort, and do not leave the convoy. Drive with your headlights and flashers on at all times while on the installation. Do not leave your job site without an escort.

-- Do not record any information; any information written or recorded will be confiscated. Do not ask or request official/personal information from any US personnel. Do not go through any papers and/or trash. If issued a badge, ensure it is displayed on upper torso.

-- If you are in a designated work area with no escorts present, do not leave the area until a security escort arrives. If you find yourself separated from your escort, contact the first US military member you see and have them contact Security Forces.

-- Do not attempt to take anything off the installation you did not bring on base.

Survey : 2X98 2160P Site : BLDG 1025

STATEMENT OF WORK