Attachment 1 - Sources Sought Notice with Specifications - Anesthesia Machines.docx

Sources Sought Notice – Anesthesia Machines Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for providing, installing, calibrating, and initial operational verification of four (4) Anesthesia Machines in support of the Cheyenne VA Medical Center. Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offer submitted in response to this notice, and it is not implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Requirement Item OR Services:

Specifications and Required Salient Characteristics Requirements:

· Must support the delivery of safe, controlled anesthesia to patients within the OR, including adult, pediatric, and geriatric populations.

· Must facilitate the delivery and monitoring of inhalational anesthetics, oxygen, and other medical gases, as well as provide tools for ventilation, including modes for spontaneous and controlled breathing.

· Must include integrated patient monitoring features or compatibility interfaces for measuring respiratory and cardiovascular parameters i.e. End-tidal carbon dioxide (EtCO₂), peripheral capillary oxygen saturation (SpO₂), electrocardiogram (ECG), non-invasive blood pressure (NIBP).

· Must incorporate safety mechanisms to prevent hypoxic gas delivery, ensure correct flow rates, and provide alarm functions for critical parameters.

· Must allow for seamless data export or integration with electronic health records (EHR) or anesthesia information management systems (AIMS).

· Be a compact and mobile design suitable for standard OR layouts, with locking casters and handles for safe maneuvering.

· Have an integrated ventilator with adjustable tidal volumes suited for patients weighing from at least 5 kg to 200 kg. Vaporizer mounting points for at least two standard agents (e.g., sevoflurane, isoflurane), with secure and leak-proof connection systems.

· Have a breathing circuit configuration compatible with commonly used disposable and reusable circuits.

· Have clearly visible digital or analog displays for gas flow, agent concentration, ventilation parameters, and alarms.

· Electrical requirements compatible with standard OR power supplies (e.g., 120V/60Hz), with battery backup to ensure operation during brief power outages.

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Available pricing structure of proposed solution:

Firm-Fixed Price

Federal Acquisition Regulation (FAR) Market Rearch Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

Domestic end product? _____________ (%)

Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

If subcontracting, what added value do you offer (RFO 52.215-23):

3. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to barron.long@va.gov

1. Submit your response NLT 12:00 PM Local Mountain Time Friday, October 30th, 2026.

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339112 – Surgical and Medical Instrument Manufacturing. with a Small Business size of 1,000 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in this document.

(End of Sources Sought)