Attachment 1 Sources Sought Notice 5000215785.pdf

Internal Revenue Service (IRS)

Roll Paper

Services - Market Research

Sources Sought Notice (SSN)

Notice ID#: 5000215785

July 10, 2025

Introduction

This is a Sources Sought Notice (SSN) -- hereinafter Notice. This is NOT a solicitation for proposals, proposal abstracts, request for bids or quotations, nor a promise to issue a solicitation in the future. The purpose of this SSN is for the Government to obtain knowledge and information for project planning and market research purposes only.

No proprietary, classified, confidential, or sensitive information should be included in responses to this Notice, unless otherwise appropriately marked by the Respondent. The Government reserves the right to use any non-proprietary technical information received in response to this Notice in any resultant solicitation(s). Do Not Submit any Proposals / Offers / Quotes in response to this Notice.

At a summary level, the IRS has interest in and is seeking information regarding the capability of firms who can provide services pertaining to providing high-speed roll paper to meet statutory deadlines for printing and mailing taxpayer correspondence.

Project Title / Short Description: IRS Roll paper (high-speed) - Market Research

PSC or FSC Code: 9310 - Paper & Paperboard

NAICS Codes: 322120 - Paper Mills

Release Date: July 10, 2025 Response Date: July 25, 2025

Primary Point of Contact and Contact Information:

Name: Tanya Burnett Title: Contracting Officer Email: Tanya.R.Burnett@irs.gov mailto:Tanya.R.Burnett@irs.gov

Project Title

IRS - Roll paper (high-speed) - Market Research

Description of Contemplated Services

The purpose of this SSN is to seek contractors to support IRS with IRS Roll paper (high-speed) services. The primary objective of this requirement to provide uninterrupted supply of high-speed roll paper to meet statutory deadlines for printing and mailing taxpayer correspondence. CPS operates Ricoh InfoPrint 5000 and Ricoh VC40000 ink-jet production printers at three geographically dispersed facilities- Detroit, MI, Bloomington, IL, and Ogden, UT. Collectively, these locations consume approximately 6800 rolls of paper per year.

SSN Instructions

Part I Company Profile Information - IRS seeks company profile information about the firms that provide services positioned to address the requirements discussed above.

Part II Capability - IRS seeks Industry responses to specific questions. Do not include any support documentation for any company other than your own. This is an analysis of your company’s abilities.

Part I: Company Profile Information

Responders to this notice must provide the following company information:

1. Company Name and Address

2. Company Size: Small Business or Large Business

3. Company UEI number

4. What is your company’s classification: a SB, SDB, WBE, WOSB, 8A, VOSB, SDVOSB, MBE, DBE,

5. Company technical Point of Contact (POC) information to include name, title, telephone number, and email address.

6. Applicable NAICS (North American Industry Classification System) Code

7. List active governmentwide contracts that your company has been awarded (GWACs, IDIQs, and BPAs – include applicable SIN)

8. Identification of any contract vehicles (e.g., GSA schedule numbers and SIN category(ies)) they may possess or are aware of that would support this possible requirement.

9. Business Classification / Socio-Economic Status (e.g., large, small, 8(a), women owned, hub-zone, SDB, Service-Disabled Veteran Owned)

10. Subcontracting / partnering / teaming possibilities

11. Company's System for Award Management (SAM) Cage Code and DUNS Number to verify your business status as a qualified Small Business (SB) Firm, Certified 8(a) Firm, Certified Historically Underutilized Business Zone (HubZone) Firm or Service-Disabled Veteran-Owned Small Business (SDVOSB) Firm. Contractors must be registered in SAM and completed the Online Representations and Certifications Application (ORCA). Please see www.sam.gov.

Part II: Capability

The roll paper must possess a blend of physical, print-quality, environmental, and logistics-related performance characteristics to maintain printing production lines operating without interruption.

i. Physical Form Factor - each roll shall be 17-inch wide, 50-inch diameter, and manufactured on a 6-inch core. The substrate is a 20 lbs. bond uncoated free-sheet, engineered for high-speed continuous-feed ink-jet printing.

ii. Environmental Content - each roll must contain at least 30% post-consumer waste (PCW) in accordance with Executive Order sustainability targets.

iii. Packaging & Pallet Integrity - Two rolls are secured per pallet on a Type III, Group 2 or 3 flush-entry pallet (51x40 in.), fitted with double 1.5x4 in. longitudinal support joists, protected by chocks, banded through the core and over the top, and fully wrapped in moisture-proof material.

Pallet stacking is prohibited. Shipments arriving stacked and/or damaged are subject to rejection.

iv. Just-in-Time Availability - rolls must be delivered to Detroit, Bloomington, and Ogden facilities within 7 business days of each task order, supporting an annual throughput of approximately 6800 rolls.

v. Quality & Reliability Metrics - the supplier must sustain an ≥ 95% on-time delivery and ≤ 1% transit damage rate each quarter, documented in Contracting Officer Representative (COR) validated performance reports.

As indicated in instruction all responses to this notice must include the following:

1. Does your company have the capability to provide Roll Paper (high quality) manufacture and delivery of 17-inch wide by 50-inch diameter, 20 lbs. bond roll paper containing at least 30% post-consumer waste. The paper must be fully compatible with the existing Ricoh printers, arrived in undamaged condition under strict palletization and moisture proof packaging rules, and be delivered within 7 business days of each order to prevent production delays. The contract must also incorporate an economic price adjustment mechanism to ensure price realism over the five-year period while protecting the Government from excessive escalation?

Yes/No

2. Does your company have similar previous experience with Roll Paper (high quality) type of work?

Yes/No

3. Does your company have the capability to adequately respond to an RFP?

Yes/No

4. In your estimation, how much of this potential requirement would your company need to subcontract to other companies?

a. None

b. Less than 15 percent

c. Between 15 and 30 percent

d. Between 30 and 50 percent

e. More than 50 percent

5. Please choose the NAICS code(s) you determine are appropriate for this requirement. (Choose all that apply)

a. 322120

b. Other –Please indicate NAICS codes

6. If you use a subcontractor is the company a small or large business and is it part of a joint venture.

7. Does your company possess all Federal, State and Local licenses and certifications as applicable to maintain, transport and store Paper Roll?

8. What pricing/contract type (FP, EPA, LH, etc.) would you recommend for the services and why?

9. What level of expertise would those resources have (e.g., training, certifications, etc.)?

10. What are the average years of experience of the team members your company would assign to this potential contract?

11. Provide comments, suggestions, and/or any insights not already requested herein that would benefit the IRS as related to this SSN.

12. If you have a Capability Website, please provide the link. (optional)

13. Please provide a Capability Statement. (2-page limit)

14. Optional Feedback: Please provide any feedback or questions (Q&A) you may have related to this requirement on Attachment 1. This section is only for questions or feedback to the Agency about this requirement and to further expand on any responses provided above.

Responses to this Sources Sought are to be sent via email to tanya.r.burnett@irs.gov no later than 2:00 p.m. eastern standard time 25, July 2025.

mailto:tanya.r.burnett@irs.gov

Terms and Conditions regarding this Notice

This Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. All costs associated with responding to this Notice are solely at the responding party's expense. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Further, the Government may contact the vendor for additional information regarding the information submitted as part of this market research effort. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Government Point of Entry or other similar source (e.g., GSA E-buy). However, responses to this notice will not be considered adequate responses to a solicitation.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract or agreement. The Government will not be obligated to pursue any particular acquisition alternative as a result of this notice. Responses to the notice will not be returned.

Not responding to this notice does not preclude participation in any future solicitation if one is issued.

No proprietary, classified, confidential, or sensitive information should be included in responses to this Notice, unless otherwise appropriately marked by the Respondent. The Government reserves the right to use any non-proprietary technical information received in response to this Notice in any resultant solicitation(s).

Do Not Submit any Proposals/Offers in response to this Notice.

Thank you for your response to this SSN.