Attachment 1 - SON.pdf

STATEMENT OF NEED

CHEYENNE VA HEALTH CARE SYSTEM

INSTURMENT WASHER AND DISINFECTOR

Background: The Cheyenne VA Medical Center Sterile Processing needs two (2) Instrument Washer and Disinfector units to facilitate thermal washing and disinfection of instruments sets and support equipment.

Objectives/Scope: The objective of the request is to purchase two (2) Instrument Washer and Disinfector units for the Cheyenne VA Healthcare System located at 2360 E. Pershing Blvd., Cheyenne, WY 82001.

The quoted product must be brand name or equal to the Steris Amsco 7053HP Instrument

Washer and Disinfector, the product must meet the minimum salient characteristics noted below.

Salient Characteristics of Instrument Washer and Disinfector:

Shall be 460-480V, 3 PH, 60HZ steam heated Washer/Disinfector, single chamber Shall be compliant with ANSI/AAMI ST 15883-1 & 2 and ISO 15883-1 & 2 standards for thermal disinfection.

Shall offer operating dimensions of “42 x 80-3/4 x 38” Shall offer chamber dimensions of “26-1/2 x 26-1/4 x 31-1/2” Shall offer loading height of 31” above finished ground Shall offer Constructed of 316L stainless steel with 9.0-gal (34 L) capacity with removable stainless-steel filter preventing debris from entering pump and piping system.

Shall offer wash chamber Constructed of 16-gauge, 316L stainless steel (No. 4 finish), argon-welded and polished. Chamber is of sanitary-type design (horizontal fixed surfaces are sloped, without overlapping sheet metal) for complete drain ability and reducing hard-to-clean locations.

Shall offer a door interlock system to prevent cross contamination, by locking only the preparation section service doors during a power failure. But still has the capability to be manually opened from the dirty side during a power failure.

Shall offer a four-sided inflow drying system to produce high-air flow for broad, efficient, and drying within the same chamber. Fresh air is drawn in through a HEPA filter.

Shall offer a safety door obstruction sensor allowing doors to open automatically if devices which reverse door direction if obstructions are detected.

Shall offer internal data storage protection in events of power disruptions.

Shall offer easy cycle install with icon-based touchscreen panel Shall offer installation kit, flexible hoses for utilities, to include manual shut off valves and manometer for pressure reading on all water inlet lines.

Shall offer a manual shut off valve for both steam and condensate return lines Shall offer color touch screen control system with visual progress indicator Shall offer LED Status indicator lighting Shall offer spray arm system providing entire chamber coverage Shall offer audible warning system with adjustable volume Shall offer space saving, power vertical sliding door Shall offer 8 factory-loaded cycles with up to 20 custom cycles.

Shall offer steam-heated, electric heated Shall include Shipping and handling Shall offer Installation service with all necessary labor and materials required to uncrate, set-in-place and assemble equipment.

Shall offer De-installation service of current washer/disinfectors to include evening/weekend installation labor.

Shall include Operation and Maintenance Manual Shall include Service coverage inclusive of parts, labor, and travel for all scheduled Preventative Maintenance inspections within care plan coverage period (Total Care Connect)

Shall include Operational check-out test, any necessary adjustments, and offer demonstration / instruction of equipment to appropriate personnel.

Shall conform to building codes Shall offer capacity to deliver chemistry from single container to 1 or 2 washers.

Shall offer safety push button Shall offer ability to communicate with current Steris equipment.

Items Requested:

(QTY 2) 460-480V, 3 PH, 60HZ steam heated Washer/Disinfector, single chamber (QTY 2) Install

(QTY 2) De-Install of current washer/disinfector (QTY 3) Three Level Manifold Rack - Long

(QTY 3) Auto Docking Transfer Cart for Long Chamber Washers (QTY 4) Auto Docking Transfer Cart Adapter for 7052/7053 Washers (QTY 2) Installation Kit, Flexible hoses for utilities (for Steam unit)

(QTY 2) Drain Acu-Cooldown Mechanisms for temperature reduction for draining post thermal washing

(QTY 2) Total Care Connect Service coverage inclusive of parts, labor, scheduled preventative maintenance, and technician travel.

(QTY 2) Condensate return to drain (QTY 1) Shipping & Handling

Deliverables or Delivery Schedule The equipment shall be delivered to following address:

Cheyenne VA Healthcare System ATTN: Sterile Processing 2360 E. Pershing Blvd.

Cheyenne, WY 82001

The vendor will have delivered by designated carrier who has extensive training on how to best handle the complex equipment needs and ensure safe and timely delivery of the products. During Duty hours will be 8 AM to 3 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Performance Requirements:

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications:

The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new washer/disinfector from the manufacturer until final acceptance by the Administrative Officer and Contract Officer’s Representative (COR), Robert Dizon.

a. Contractor is required to have on site staff with OSHA 10 certification.

b. The contractor is to provide installation schedule.

c. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels

d. The contractor is responsible to remove excess materials.

e. Provide maintenance manuals for product specified.

SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. project management plan

d. product literature

e. complete testing results / certificates

f. warranty.

g. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. price quote with separate line for labor/installation/Shipping

SERVICES

Contract Requirements:

a. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

b. The product must not be placed into production without clearance from the POC.

c. The contractor shall track manufacturing schedule and POC with updates of estimated completion date by email.

d. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the POC a remediation plan within 5 business days.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

Invoicing:

Contractor must first be registered in SAM.gov before completing the VA 10091 vendor file document. All inquiries regarding the SAM.gov website will go through SAM.gov customer service. Upon completion of the VA 10091 document the contractor must fax or email the document to the FSC (contact information provided on the 10091 form).

Contractor shall invoice using the Tungsten website. Any questions regarding how to use the Tungsten site, shall be answered by Tungsten Customer Service.

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