Attachment 1- Sections B C L M.pdf

ATTACHMENT 1

RFQ 9531BM21Q0019, COTS OGE Form 450 Software, Maintenance and Training

SECTION B – SUPPLIES OR SERVICES AND PRICES

Supplies The contractor shall provide all supplies, personnel, and other items or services necessary to provide Commercial Off the Shelf (COTS) software to manage the collection, review, certification, and storage of electronic OGE Form 450 reports for the National Transportation Safety Board (NTSB).

Prices of Supplies Under the Contract The NTSB anticipates awarding one (1) firm fixed-price type contract for one (1) base year and four (4) option years as set forth in Section B. The contractor shall furnish all supplies to provide the software as set forth in Section C - Statement of Work (SOW).

The contractor shall provide the quoted software and maintenance price in Tables #1-6 below. The NTSB requires a total of 220 licenses for users with the ability to adjust the number of licenses appropriate to the agency’s filer population on an as needed basis.

The NTSB requires a minimum of 4 super user / admin licenses. The NTSB requires five

(5) virtual training sessions for NTSB ethics officials and confidential financial disclosure filers on dates and times mutually agreed upon by the parties prior to the first filing season.

The NTSB requires refresher training (at least one [1] training session) on an annual basis during the option years. The annual software price shall include software maintenance as described in Section C - Software Maintenance.

Table #1

COTS OGE FORM 450 SOFTWARE, MAINTENANCE, & TRAINING

BASE YEAR: SEPTEMBER 1, 2021 THROUGH AUGUST 31, 2022

Line Item Number Description Quantity Unit of

Issue Unit Price Total Price

COTS OGE Form 450 Software and Maintenance 1 Year $________ $___________

2 Virtual Training 1 Lot $________ $___________

Table #2

COTS OGE FORM 450 SOFTWARE, MAINTENANCE, & TRAINING

OPTION YEAR 1: SEPTEMBER 1, 2022 THROUGH AUGUST 31, 2023

Line Item Number Description Quantity Unit of

Issue Unit Price Total Price

COTS OGE Form 450 Software

4 Annual Virtual Refresher Training 1 EA $________ $___________

Table #3

OPTION YEAR 2: SEPTEMBER 1, 2023 THROUGH AUGUST 31, 2024

Line Item Number Description Quantity Unit of

Issue Unit Price Total Price

COTS OGE Form 450 Software

6 Annual Virtual Refresher Training 1 EA $________ $___________

Table #4

OPTION YEAR 3: SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025

Line Item Number Description Quantity Unit of

Issue Unit Price Total Price

COTS OGE Form 450 Software

8 Annual Virtual Refresher Training 1 EA $________ $___________

Table #5

OPTION YEAR 3: SEPTEMBER 1, 2025 THROUGH AUGUST 31, 2026

Line Item Number Description Quantity Unit of

Issue Unit Price Total Price

COTS OGE Form 450 Software

10 Annual Virtual Refresher Training 1 EA $________ $___________

Table #6

TOTAL CONTRACT PRICE TO COTS OGE FORM SOFTWARE,

MAINTENACE AND TRAINING IN ACCORDANCE WITH THE SOW

SEPTEMBER 1, 2021 – AUGUST 31, 2026

Description Total Price

Total Base Year Price $__________________________

Total Option Year 1 Price $__________________________

Total Option Year 2 Price $__________________________

Total Option Year 3 Price $__________________________

Total Option Year 4 Price $__________________________

Total Contract Value (Base Year + Option Years 1-4) $__________________________

[END OF SECTION]

SECTION C – STATEMENT OF WORK (SOW)

Background The National Transportation Safety Board (NTSB) is an independent federal agency responsible for investigating and determining the probable cause of every civil aviation accident and significant accidents in other modes of transportation - railroad, highway, marine and pipeline. The Office of Government Ethics (OGE) requires certain executive branch employees to file confidential financial disclosure reports (OGE Form 450). Each agency determines who must file a confidential financial disclosure report, based on criteria established by OGE. The NTSB’s Designated Agency Ethics Official (DAEO), in coordination with other agency ethics officials and human resources officials, determines the positions of agency employees who must file the OGE Form 450.

NTSB employees who are required to file an OGE Form 450 must submit a new entrant report within 30 days of assuming the duties of their position, unless an extension is granted. Thereafter, employees are required to file an OGE Form 450 on an annual basis.

Employees required to file confidential reports currently submit a paper or pdf copy of the report with an agency ethics official. Ethics officials receive, review, and certify the reports, and store them securely in either paper or electronic format.

OGE regulations provide that the NTSB’s DAEO is responsible for determining whether the OGE Form 450 will be collected in an electronic or a paper format (5 C.F.R. § 2638.205.). In addition, OMB Memorandum M-19-21, Transition of Electronic Records, directs all Federal agencies to ensure that all Federal records are created, retained, and managed in electronic formats, with appropriate metadata. The General Counsel is the DAEO for the NTSB. The DAEO has determined that electronic filing of the OGE Form 450 is necessary to comply with OMB Memorandum M-19-21, and to manage the agency’s ethics program effectively and efficiently.

Scope of Work The NTSB has a need for a Commercial Off the Shelf (COTS) software to manage the collection, review, certification, and storage of electronic OGE Form 450 reports, beginning with the reports due in January 2022. The contractor shall implement a COTS solution that meets all the requirements below. The NTSB requires the software to perform the following functions:

• Be FedRAMP authorized and maintain the authorization throughout the period of performance.

• Require communications to be encrypted using HTTPS, Transport Layer Security (TLS) version 1.2 or later, and HTTPS Strict Transport Security (HSTS).

• Ability to support single sign on logins, multifactor authentication, and login via Okta.

• Ability to encrypt data consistent with Federal encryption standards.

• Ability to provide access to information required for security and privacy, continuous monitoring of the service, and the NTSB’s use of the service.

• Ability to use the most current version of the OGE Form 450.

• Ability to permit online access from any location with internet access.

• Ability to provide instructions through an interview wizard to allow filers to determine how to include reportable information in each section.

• Ability to automatically populate annual reports with data from previously submitted electronic forms.

• Ability to upload documents that can be attached to the OGE Form 450.

• Ability to save each draft and final versions of the form, for filers to securely submit and sign the report, and to permit filers and administrators to access certified reports throughout the year.

• Ability to permit reviewers to provide comments on submitted reports.

• Ability to define different access privileges and functions for different groups of users.

• Ability to permit reviewers to change and update the list of filers and filings as necessary.

• Ability for administrative users to return submitted reports to employees for revision.

• Ability to assign, track, and manage tasks by administrative users.

• Ability to provide report functions that can be customized by, among other things, date, filer, reviewer, or due date.

• Ability to provide for cataloging of forms, searchable access and storage, and notification options for filers and reviewers.

• Ability to retain all records for the required retention period.

• Ability to permit the automatic deletion of reports beyond the required retention period that can be adjusted as necessary to avoid deletion of reports when appropriate.

• Provide an online user manual.

• Provide technical support to users for issues the user may have while using the service.

Brand Name or Equal The NTSB has identified the brand of “FDOnline” as a software license subscription (SaaS) that reflects the characteristics and level of quality that will satisfy the government’s needs.

To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

• Meet the salient physical, functional, or performance characteristic specified in this solicitation;

• Clearly identify the item by-

(1) Brand name, if any; and

(2) Make or model number;

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

Additional Information

• The NTSB requires a total of 220 licenses for users, with the ability to adjust the number of licenses appropriate to the agency’s filer population on an as needed basis.

• The NTSB requires a minimum of 4 super user / admin licenses.

• The NTSB requires a minimum of five (5) virtual training sessions for NTSB ethics officials and confidential financial disclosure filers on dates and times mutually agreed upon by the parties prior to the first filing season.

• The NTSB requires refresher training (at least one [1] training session) on an annual basis during the option years.

Software Maintenance Software maintenance is required during the performance period of this contract. At a minimum, software maintenance includes the publishing of bug/defect fixes via patches and updates/upgrades in function and technology to maintain the operability and usability of the software. It may also include other no charge support that is included in the purchase price of the product in the commercial marketplace. No charge support includes items such as user blogs, discussion forums, online help libraries and Frequently Asked Questions (FAQs), virtual training sessions, hosted chat rooms, and limited telephone, email, and/or web-based general technical support for user’s self-diagnostics.

Period of Performance The estimated period of performance is for one (1) base year and four (4) option years as described below:

Base Year: September 1, 2021 – August 21, 2022

Option Year 1: September 1, 2022 – August 21, 2023

Option Year 2: September 1, 2023 – August 21, 2024

Option Year 3: September 1, 2024 – August 21, 2025

Option Year 4: September 1, 2025 – August 21, 2026

Revised Section 508 of the Rehabilitation Act

The contractor shall comply with all of the applicable requirements of Revised Section 508 of the Rehabilitation Act. The contractor shall submit a Voluntary Product Accessibility Template (VPAT) document which evaluates how accessible their product is according to the Section 508 Standards. It is a self-disclosing document produced by the contractor which details each aspect of the Section 508 requirements and how the product supports each criteria.

Points of Contact Contractual POC:

NTSB

Acquisition and Lease Management Division Bryan J. Moy Contracting Officer 202-314-6282 bryan.moy@ntsb.gov

Technical POC:

To be provided after award mailto:bryan.moy@ntsb.gov

SECTION L – QUOTATION INSTRUCTIONS

The National Transportation Safety Board (NTSB) solicits your quote for software to effectively manage the collection, review, certification, and storage of OGE Form 450 reports in accordance with Section C – Statement of Work of the Request for Quotations (RFQ) for a base year with four (4) option years.

This RFQ will result in the award of a purchase order. Award will be made to the Quoter whose quote conforms to the RFQ and represents the best value quote based on an evaluation of price and non-price factors.

Solicitation Question and Answer Instructions Written questions concerning this solicitation must be submitted by 4:00PM ET on August 2, 2021 via e-mail to Bryan Moy, Contracting Officer, at bryan.moy@ntsb.gov.

Answers to all questions will be provided through an amendment to the Request for Quote

(RFQ).

Electronic Dissemination of RFQ Documents Access to this RFQ and amendments will be provided electronically to Quoters through the Contracting Opportunities webpage of www.sam.gov. All Quoters are cautioned that it is your responsibility to ensure that you have received all issued amendments by monitoring the beta.sam website.

Quotes Quotations must be submitted, via e-mail, by 4:00 p.m. ET August 12, 2021 to bryan.moy@ntsb.gov.

LATE QUOTES WILL NOT BE CONSIDERED IN ACCORDANCE WITH FAR 52.212-

1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS. Quotes submitted with inadequate information may be found unacceptable.

The maximum email file size that the NTSB e-mail server can accept, including attachments, is 35 megabytes (MB). Quoters may segregate quotes and submit in separate e-mails if the combined file size of the quote will exceed 15MB. Quoters are encouraged to remove excess graphics from their quotes to ensure quotes remain under the file size limit.

As a reminder, it is the Quoter’s responsibility to confirm the Government has received their quote prior to the quote submission deadline.

The successful Quoter must be registered in the System for Award Management (www.sam.gov) at the time of award.

http://www.sam.gov/ http://www.sam.gov/

Instructions for Preparation of Quotes

Quote Organization Quoters shall respond to all requirements of this solicitation. Quotes submitted with inadequate information may be found unacceptable. For this solicitation, Quoters shall submit quotes in two (2) separate sections as follows:

(1) Technical Section: Include all information requested under paragraph “Technical Section.” Exclude any references to price in the Technical Section.

(2) Price Section: Include all information requested under paragraph “Price Section”.

Technical Section Include all information required for evaluation. Exclude references to price. The Quoter is responsible for including details to permit a complete and accurate evaluation of the quote strictly from a technical standpoint.

Technical Section Content The Quoter shall provide the following information in response to the solicitation in the format specified below:

1. Technical Approach A Contractor’s technical approach describes the degree to which the Contractor’s technical capability satisfies all the requirements in the SOW and demonstrates that the Contractor has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner.

Price Section

2. Price Quoters shall submit a firm fixed-price for the base year and each option year to perform all work described in the SOW. The contractor shall provide a breakout of the cost elements of the price quotation.

SECTION M – EVALUATION FACTORS FOR AWARD

Basis for Award The Government intends to award one (1) purchase order to the responsible Quoter whose quote conforms to the RFQ, will be most advantageous to the Government, price and other non-price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors.

The Government reserves the right to reject any or all Quotes if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior capability merits a higher price. The NTSB may also reasonably determine that the Quoter with other than the highest capability in non-price factors is the best value.

The Government may waive informalities and minor irregularities in Quotes. The Government reserves the right to award without discussions. Quoters are cautioned that they must submit a best quote with the initial quote.

Evaluation Process The following factors will be evaluated by the Government:

QUOTATION PART # FACTORS TITLE

I Technical Approach 1 Technical Approach II Price Quote 2 Price

The NTSB will evaluate the above factors for each quoter as well as conduct a comparative evaluation of quotes in accordance with FAR 13.106-2 Evaluation of quotations or offers to determine the Quoter that represents the best value to the NTSB.

Technical Approach is significantly more important than Price. Price will be evaluated by adding together the price of all items in Table #1-5. In order to be eligible for award, pricing quoted must be determined to be fair and reasonable.